ScaleUp012 - Agile Procurement Contract Drafter

Amendment 6

Added a new version of BSF_EN/FR (V4) which make the following changes:

Under Overview of the Requirement section added:

The results of this selection process will be:

1) Canada may award up to two (2) contracts for the initial work.
2) The establishment of a list of pre-qualified vendors, including all the vendors that achieved the minimum passing mark from their respective Interactive Session.
3) For future requirements, Canada will invite all of the Bidders from the established prequalified list to further compete. For these future requirements Bidders may not bid higher than their initial financial bid but they may choose to bid lower.

The total value of any resulting contract(s) including any subsequent amendments or the exercising of options will not exceed $238,000 (taxes included).

In the Basis of Selection section, modify and add the following:

g. Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid(s) with the highest combined rating of technical merit and price will be recommended for award of the contract(s).

h. All responsive bidders which meet the combined passing mark will be added to a list of prequalified vendors to be used for future requirements.

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Amendment 5

Added Questions and Answers document as well as new versions of BSF_EN/FR and Financial Bid Form.

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Amendment 4

Extend solicitation closing date to June 9, 2023 at 2PM Eastern

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Amendment 3

Clarification provided for Interactive Session and publishing of a revised ScaleUp012 BSF in English and French reflecting that clarification.

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Amendment 2

Problems opening the ScaleUp12_BSF EN_lock.pdf and ScaleUp12_BSF FR_lock forms?

Right click on the file and choose the option of Save Link As - this will allow you to then save the file on your laptop and you can open it from there.

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Amendment 1

Here is the link for Registration for the upcoming Webinar:

https://teams.microsoft.com/registration/lMFb0L-U1kquLh2w8uOPXg,Jg8KfYR…

Clarification

This solicitation is open to Micro or Small companies that are either owned or led by Women, Visible Minorities, Persons with a Disability, or Indigenous companies.

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The Cloud Services (CS) procurement team within Enterprise IT Procurement (EITP) directorate at Shared Services Canada is seeking services of contract drafters.

CS provides procurement services to internal SSC clients, as well as partner and client departments, agencies, and various non-federal entities.
• Government-wide procurement vehicles (Framework Agreement and Framework Agreement 2.0)
• Major partner-led initiatives (e.g., ESDC Business Modernization Delivery (BDM))
• Procurements to satisfy cloud requirements for a wide variety of government organizations.

CS is responsible for developing innovative cloud procurement vehicles that provide the flexibility and benefits of the existing vehicles but are more agile and more outcome-based oriented, and will include mechanisms that will improve access to Cloud contracts for Small and Medium Business Enterprises (SMEs), and Enterprises owned by underrepresented groups and indigenous owned firms. CS drafts cloud agreement vehicles which aim to satisfy accessibility and official language requirements.

CS will also oversee important vendor engagement initiatives.

The sheer volume of procurement to be processed by CS is doubling every year. Also considering it is a new unit, there is a massive level of effort that needs to be dedicated to develop briefing material for EITP senior management. At present only a third of the positions at CS are staffed. The current demand for cloud procurement services from CS exceeds largely its capacity to deliver.

Objective

CS is looking for expertise in contract drafting in the context of public procurement, agile procurement, facilitation with vendors, and IT procurement.

Canada may award up to two (2) contracts for the work.

As part of Shared Services Canada Scale Up initiative, this procurement is a set-aside for micro and small businesses that are also indigenous businesses. ScaleUp is a social procurement initiative led by Shared Services Canada, in collaboration with TECHNATION, to increase the diversity of bidders on government contracts. Register on Canada's digital marketplace to increase your visibility and access even more future opportunities. It's free.

Although the webinar is not mandatory, it is highly recommended that you attend because we will be offering a more detailed explanation of the requirement and the steps to submit a bid, how to register for a Procurement Business Number (PBN), how to register for our Procurement to Pay (P2P) system, and it will also be a great opportunity for you to ask us questions.

Register for this webinar on Monday May 29th 1 PM EST by clicking on the following: <to be updated>

If you wish to participate in this solicitation and submit a bid, please follow the instructions below.

This solicitation package includes 4 separate documents in both official languages, as follows:

A - ScaleUp Standard Instructions – read only pdf document
B - Bid Solicitation Form (BSF) – interactive pdf document
C - Financial Bid Form - .xlsx document
D – Resulting Contract (ICB)– read only pdf document that will be updated at contract award

Step 1

Ensure that your device is equipped with Adobe Acrobat reader. You will need Adobe Reader software to complete document “A”, the Bid Solicitation Form.

Step 2

Please download the ScaleUp Standard Instructions document and read/review.

Step 3

Please download the Bid Solicitation Form and follow the prompts and complete all the fields required.

Step 4

Please download the Financial Bid Form and complete all of the boxes highlighted in yellow.

Step 5

Please return only the following completed documents to the contracting authority:

B - Bid Solicitation Form

C - Financial Bid Form

If you require assistance or have any questions please reach out the Contracting Authority.

Thank you.

Canada reserves the right to award multiple contracts as a result of this solicitation and the total value of a resulting contract including any subsequent amendments or exercise of options will not exceed $238,000 (taxes included).