Supply and Service of Photocopiers for the High Commission in Singapore, Singapore

Supply and Service of Photocopiers for the High Commission in Singapore, Singapore

Comprehensive Land Claim Agreement: No
	
	Objective: 
The purpose of this RFP is to select a supplier to enter into a contract with the Department of Foreign Affairs, Trade and Development (DFATD) for the supply (lease) and service of digital photocopiers for the High Commission of Canada in Singapore

The Contractor must supply and service the digital photocopiers detailed herein during the entire contract period including providing equipment, supplies, imaging consumables, installation, training, relocation, removal at the end of the lease period, and preventive and remedial maintenance services.

The Contract is for fully comprehensive services during the Period of Maintenance (PM) in all aspects of labour and replacement parts whether or not specifically mentioned which also includes consumables such as toner cartridges.  The supply of paper consumables is not included.  The contract shall include and make allowance for equipment to be fully replaced at no additional cost to the High Commission should any photocopier not have fully functional operation for 5 consecutive working days.

The Contract will include for call out emergency cover on all aspects of the equipment. Service maintenance call out must be responded to by a site visit within 4 to 6 Hours. All Service Personnel shall be dedicated to the site and shall obtain a Canadian government security clearance as detailed in the contract. The High Commission shall reserve the right to refuse access should the security clearance fail to be obtained.

Removal and return of the equipment at the end of the contract period and the relocation of equipment within the High Commission of Canada in Singapore is included in the Contract.

(ii)    Proposed Period of Contract
The proposed period of the contract is for thirty-five (35) months and shall commence May 1, 2014 to March 31, 2017 inclusive.  However, in the event of unusual circumstances, the contract could be awarded at a sooner or later date.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year period(s) under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

The compliant proposals with the lowest evaluated price per point will be recommended for award of a contract.  

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.