Translation Services

Request for Proposal (RFP) for Translation Services

Trade Agreements: Yes
Tendering Procedures: All interested suppliers may submit a bid
Attachment: Yes (GETS)
Competitive Procurement Strategy: Best overall Proposals
Comprehensive Land Claim Agreement: No
Nature of Requirement: Professional Services
Estimated Cost of proposed Contract, including the options, approximately $400,000.00 CAD (applicable taxes excluded)
National Energy Board File No: RFP-13-0250
SOLICITATION DOCUMENTS ARE ONLY AVAILABLE THROUGH GETS.
The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirements and the full bid instructions.

Background:
The National Energy Board (NEB or the Board) is an independent federal regulatory tribunal established by an Act of Parliament in 1959. It reports to Parliament through the Minister of Natural Resources Canada. The Board has all the powers vested in a superior court of record with regard to attendance at hearings, the swearing in and examination of witnesses, the production and inspection of documents and the enforcement of its orders. The Board’s decisions and recommendations to the Cabinet are issued as public documents.

Description:
The NEB requires the provision of English to French Translation Services on an as-and-when-requested basis. The work is to be performed at the contractor’s site and the contractor will be provided SDL Trados Studio translation memory and Termbase files, updated on a monthly basis. The weighted number of words of each translation request will always be calculated using the latest translation memory.

Period of the Contract:
The term of the contract will be from the effective date of the contract to March 31, 2016. In addition, the bidder will grant to the National Energy Board an irrevocable option to extend the original term of the contract for two (2) additional one (1) year period under the same terms and conditions and at the rates specified in the contract.

Evaluation Methodology:
Bids will be evaluated in progressive stages:
- Phase 1: Mandatory Technical Requirements;
- Phase 2: Rated Technical Requirements;
- Phase 3: Financial Evaluation; and
- Phase 4: Determination of the Highest Ranked Bidders
Proposals which fail to achieve the requirements specified in the RFP for Phases 1, 2, 3 or 4 will be deemed non-responsive and given no further consideration. The contractor having the most points after all phases will be awarded a contract.

International Trade Agreements:

This procurement falls under the provisions of:
The North America Free Trade Agreement (NAFTA), the Canada-Chile Free Trade Agreement (CCFTA), the Canada-Peru Free Trade Agreement (CPFTA), and the Canada-Colombia Free Trade Agreement (CCOFTA), and the Agreement on Internal Trade (AIT), and the World Trade Organization - Agreement on Government Procurement (WTO-AGP).
Comprehensive Land Claim Agreements:
This procurement is not subject to any Comprehensive Land Claim Agreements.

Submission of Bids:
It is requested that bids be provided directly to the Contracting Authority. Bids must be delivered to the following address, sealed, on or before May 8, 2014, 2013, 2:00 p.m. (Calgary time).

Mailing Address:
National Energy Board
Supply Management
444 Seventh Avenue SW.
Calgary, Alberta T2P 0X8
Attn: Papa Thierno Ndiaye, Management Services
National Energy Board File No: RFP-13-0250

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:30 p.m. (local time).
Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder. If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosure, a covering letter will be sent to explain the necessity of opening the bid.

Faxed or bids sent via electronic mail will not be accepted.

All enquiries and other communication with the National Energy Board officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to papathierno.ndiaye@neb-one.gc.ca no later than ten (10) calendar days before the RFP closing date. Enquiries received after that time may not be answered.

Documents may be submitted in either official language of Canada.

The National Energy Board retains the right to negotiate with suppliers on any procurement.
Further information about the National Energy Board may be obtained at www.neb-one.gc.ca.