Solicitation number ARB-RFSO-AESVC-13066

Publication date

Closing date and time 2014/08/08 14:00 EDT

Last amendment date

    The Department of Foreign Affairs, Trade and Development (DFATD) and the Physical Resources Bureau (ARD) is responsible for all property portfolios abroad. DFATD requires firms to provide Architectural services for DFATD Embassy / Consulate projects in various locations around the world.
    Projects will vary in size and complexity and may be for new or existing chanceries.  Some may be a new fit-up in a leased building while other types of projects could be stand-alone Chanceries or mission compounds. 
    The Standing Offer (SO) period is for two (2) years with provision for a one (1) year extension.
    Scope of Work:
    To provide Architectural Services for such as but not limited to:
    	Pre-Design
    	Schematic design
    	Design Development
    To provide Advisory services such as but not limited to:
    	Heritage consulting
    	Acoustic analysis and recommendations
    	Lighting Design
    	input into Feasibility studies
    	technical issues resolution, 
    Further and more specific details are as defined in the Project Brief.
    Would be based on an evaluation of the proponent’s recent corporate experience on projects of similar size and scope (i.e. Embassy, Consulate, Official Residence, private or public Class A buildings, and Government facilities, and with complex operations and having stringent security requirements.
    The Proponent must propose one (1) lead Senior Architect and one (1) back-up Senior Architect. The Proponent must demonstrate that both proposed Senior Architects are licenced to practice as Architects and each must have a minimum of ten (10) years’ experience as an Architect.  
    The Proponent must propose one (1) Intermediate Architect. The Proponent must demonstrate that the Intermediate Architect is licenced to practice as an Architect and has five (5) years of experience as an Architect
    The Proponent must propose one (1) Technologist. The Proponent must demonstrate that the proposed Technologist has five (5) years of experience as a Technologist. 
    Related experience for ALL proposed resources must be within the past ten (10) years.  
    Reference checks may be sought to verify the information in the bidder’s proposal.
    	Proponent experience consists of three (3) recent (within the past ten years from this RFSO bid closing date) projects of the same size and scope (e.g. private or public Class “A” buildings and Government facilities) or an equivalent combination of larger and smaller projects.  To receive higher marks, Proponents should demonstrate experience with projects involving Embassies, Consulates, Official Residencies, and/or experience with projects having stringent security requirements.
    	Information to be submitted: 
    	Existing material (brochures, corporate profiles, reference letters, etc.). To facilitate evaluation, information on specific projects should include:
    a.	title of project(s), location (city, country); 
    b.	brief description of project scope, client, cost and schedule;
    c.	dates of participation in the project; and
    d.	Corporate role in the project.
    a.	The Standing Offer method of supply is essentially a two Phase procurement process.
    b.	Phase I is the issuance of an RFSO to Suppliers, and the issuance, following evaluation of the offers received in response to the RFSO in accordance with the terms and conditions of the RFSO, of one or more SOs to Qualified Supplier(s).
    c.	Once the Qualified Supplier(s) has been established and an appropriate Standing Offer entered into with the Qualified Supplier(s), Phase II begins through the issuance of separate Call-Ups, on an as-and-when-requested basis for the required Services in accordance with the terms and conditions of the Standing Offers and Her Majesty’s procurement policies.  These Call-Ups form a contractual agreement between Her Majesty and the Qualified Supplier(s) for the Services offered.
    d.	The Standing Offer will be available for use upon signature by Her Majesty and will be effective on the same date.  A Supplier will be considered to have been added to the Qualified Suppliers list upon signature of the Standing Offer.  The issuance of Standing Offers does not oblige Canada to issue Call-Ups to Contract for any of the Services described in SOs or to spend any monies whatsoever.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)

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    Contact information

    Contracting organization

    Foreign Affairs, Trade And Development (Department Of)
    125 Sussex Dr
    Ottawa, Ontario, K1A0G2
    Contracting authority
    Jarvis, Anthony
    125 Sussex Drive
    Ottawa, ON, K1A 0G2

    Buying organization(s)

    Foreign Affairs, Trade And Development (Department Of)
    125 Sussex Dr
    Ottawa, Ontario, K1A0G2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Standing Offer
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding

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