Ground Transportation Services for official visits

Summary
The purpose of this RFSO is to establish up to two (2) Standing offers (SOs) with qualified Offerors capable of providing ground transportation services for official visits on an “as and when requested” basis as described in the Statement of Work – Appendix “A” attached herein to meet the needs of the Office of Official Visits (XDV) of the Department of Foreign Affairs, Trade and Development (DFATD). The services provided by the Offeror will include, but are not restricted to, providing sedans, mini-vans, SUVs and large vans on an “as-requested” basis to support transportation requirements for Visits to Ottawa and the National Capital Region.

Any (SO) established as a result of this RFSO will be in effect for a twelve (12) month period from date of award. There is also the potential of three (3) additional one year option periods under the same terms and conditions. The SOs will be awarded based on a percent allocation in which the first ranked Offeror shall be allocated 70% of the available work and the second-ranked Offeror shall be allocated 30% of the available work. Only one of the two ranked Offerors will require motorcade experience.

The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), and the Agreement on Internal Trade (AIT).

Security Requirement 
There is a security requirement associated with the requirement of the Standing Offer. For additional information, see Part 6 - Security, Financial and Insurance Requirements, and Part 7 - Standing Offer and Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, offerors should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website.

Insurance Requirements
The Offeror must provide a letter from an insurance broker or an insurance company licensed to operate in Canada stating that the Offeror, if issued a standing offer as a result of the request for standing offer, can be insured in accordance with the Insurance Requirements specified in Annex D.

If the information is not provided in the offer, the Standing Offer Authority will so inform the Offeror and provide the Offeror with a time frame within which to meet the requirement. Failure to comply with the request of the Standing Offer Authority and meet the requirement within that time period will render the offer non-responsive.

Inquiries:
All enquiries of a technical nature and all questions of a contractual nature, are to be submitted in writing to the Contractual Authority:  Chantal Lafleur by email at chantal.lafleur@international.gc.ca.   

Bid Receiving:
Sealed tenders will be received in English or French at:  

Foreign Affairs, Trade and Development Canada
Mail Distribution Services Unit (AAGM)
125 Sussex Drive, Ottawa ON K1A 0G2
Destination: SPP c/o Chantal Lafleur

Closing Date:  
November 17, 2014 at 2:00 PM EDT