RFSO - Paramilitary Exercise Simulation Services

RFSO: DND-14/0012756 – Paramilitary Exercise Simulation Services

Requirement

DND has a requirement for an Offeror to provide Paramilitary Role Players, Make-up
artist, Special Effects and Pyrotechnician specialists to assist with realistic simulated 
battlefield exercises on an “as and when requested basis”.

It is intended to result in the award of one Standing Offer for a two (2) -year period, plus       
three (3) irrevocable options allowing Canada to extend the term of the Standing Offer.

The Offeror must, at all times during the performance of the Standing Offer, hold a valid Designated 
Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public 
Works and Government Services Canada (PWGSC). 

The Offeror/Offeror personnel requiring access to PROTECTED information, assets or sensitive work 
site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

The Offeror personnel requiring access to NATO RESTRICTED information or assets must be citizens of US, Canada or a permanent resident of Canada and EACH hold a valid RELIABILITY STATUS or its equivalent, granted or approved by the appropriate delegated NATO Security Authority.

Exercise
The typical exercise length for Offeror Personnel will be a minimum of one (1) day up to five (5) days, with the provision for longer when mutually agreeable by both the Offeror and DND.  The requirement, exercise length and location will be identified on each call-up.
- The exercise location will be in Canada or the Continental USA and their respective Exclusive Economic Zones (EEZ).
- Exercises may take place on land and/or on water with the usage of a range of ground vehicles and/or stationary grounded transport or military aircrafts.
- Various exercises and training events may dictate the usage of either some or all of SO’s elements. 
- An exercise may be simple or complex, be a one-time or repetitive training event, and have various training objectives.   

Streams

This requirement contains two (2) streams:

a.	Stream 1: in Canada including its Exclusive Economic Zones; and
b.	Stream 2: in the USA including its Exclusive Economic Zones.


The Offeror must provide the following to assist with realistic simulated battlefield exercises on an “as and when requested basis”:

a.	Project Manager; 
b.	Paramilitary Role Players;
c.	Make-up Artists; 
d.	Battlefield Special Effects and Pyrotechnician; and
e.	Equipment, Props and Consumables.


Technical Evaluation

Mandatory Technical Criteria 

An Offer must be submitted for both streams. Individual Offers for a single stream will NOT be accepted.

MANDATORY TECHNICAL CRITERIA
	
Mandatory Requirement	Bidder Demonstration of Compliance    Proposal Reference

M1	
The Offeror must demonstrate it has supplied paramilitary role players for a minimum of five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.


An exercise is defined as follows: 
- minimum of 5 role players AND
- minimum exercise duration is 2 days   
  with at least one (1) exercise of 4 days.

(a)	Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of role players.

OR

(b)	A list that details the number of role players provided, the client and the dates of the past instances that demonstrate the delivery of role players.	

M2	
The Offeror must demonstrate it has supplied one (1) certified Pyrotechnician for a minimum of 5 different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.


An exercise is defined as follows: 
- minimum of 5 role players AND
- minimum exercise duration is 2 days 
  with at least one (1) exercise of 4 days.

	
(a)	Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of a certified Pyrotechnician.

OR

       (b)  A list that detail the 
             Client (s) and the 
            dates of the past 
            exercises that 
            demonstrate the   
            delivery of a certified 
            Pyrotechnician. 

	

 M3	
The Offeror must provide a detailed reliability check plan demonstrating Offeror’s personnel screening practices.
	 
A detailed personnel reliability check plan demonstrating the Offeror’s method of performing background checks on Exercise participants (e.g. role players, make-up artists, special effects technicians).
	

M4	
The  Offeror must propose one (1) Project Manager who has worked as a Project Manager in  a minimum of five (5) different paramilitary role playing exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.


An exercise is defined as follows: 
- minimum of 5 role players AND
- minimum exercise duration is 2 days 
  with at least one (1) exercise of 4 days.	
       (a)   A copy of the    
              proposed resource’s 
              resume which clearly 
              details their Project 
              Manager experience 
              in role playing 
              sessions.
OR

        (b)	A list of the proposed 
               Resource’s previous 
               experiences which 
               clearly details their 
               experience as a 
               Project Manager in 
               role playing sessions.
	

M5	
The Offeror must demonstrate that it has the capacity to obtain a minimum of ten (10) paramilitary role players each of whom have acted as paramilitary role players in a minimum of five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.

An exercise is defined as follows:
- minimum exercise duration is 2 days with at least one (1) exercise of 4 days.	
A list of  ten (10) paramilitary role players demonstrating their experience in role playing sessions and how they meet the criteria.

	

M6	
The Offeror must  demonstrate that it has the capacity to obtain a minimum of one (1) paramilitary role player who have existing amputations as specified in para 3.3.2 of the SOW.
	
A list of the paramilitary role players with existing amputations and a certification from the Offeror describing the medical condition.	

M7	
The Offeror must demonstrate that it has the capacity to obtain a minimum of one (1) make-up artist who has simulated various medical injuries and ethnicities in a minimum of five (5) different paramilitary role playing exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.

An exercise is defined as follows: 
- minimum of 5 role players AND
- minimum exercise duration is 2 days 
  with at least one (1) exercise of 4 days.	
(a)	A Copy of the proposed resource’s resume which clearly details their experience in role playing sessions and how they meet the criteria. 

OR

(b)	A list of the proposed resource’s previous experience which clearly details their experience in the role playing sessions and how they meet the criteria.  	

M8	
The Offeror must submit a description of one of its Battlefield Special Effects in each of the nine (9) sub-sections detailed in Section 3.6 of Annex A (SOW).

Each Effect must meet all conditions detailed in Attachment 1 to Annex A.
	
(a)	The Offeror may use Attachment 1 to Annex A in its Offer to describe each one of its Battlefield Special Effects detailed in the nine (9) sub-sections in Annex A, Section 3.6 and how each meet the conditions.

OR

(b)	The Offeror may use its own documentation to describe and demonstrate how each Effect meets the stated conditions as per Attachment 1 to Annex A.	



Point Rated Technical Criteria 

a.          Offers which meet all the mandatory technical criteria will be evaluated and scored as specified in the tables inserted below.
	
b.	Offers which fail to obtain the required minimum number of points specified will be declared non-responsive. 
	
Rated Criteria	Bidder Demonstration   Points	Rating Scale

R1	
The Offeror has provided paramilitary role players on more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.

An exercise is defined as follows: 
-minimum of 5 role players 
- minimum exercise duration is 2 days.	
Offerors should provide:

(a)	Copies of past Contracts/Standing Offers/Call-ups that demonstrate the delivery of role players. 

OR

(b)	A list of the past instances that demonstrate the delivery of role players.

	
Maximum 
25 points	
Points allotted as indicated below in excess of 5 exercises.

Scoring – Participation in:

5 Exercises - 0 points
6-7 Exercises - 10 points
8-10 Exercises - 20 points
>10 Exercises - 25 points


R2	
The Offeror’s proposal includes paramilitary role players who have participated in more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.
An exercise is defined as follows: 

-minimum of 5 role players 
- minimum exercise duration is 2 days.	
Offerors should provide:

A list of the proposed paramilitary role players which clearly details their experience in role playing sessions and how they meet the criteria.

Maximum 30 points	
Each proposed role player participating in excess of five (5) different  exercises within the last two (2) years will be assigned points as follows:

Scoring  – Participation in:

6-9 exercises – 1 point 
10-14 exercises – 2 point 
15 and over – 3 points

R3	
The Offeror’s proposal includes role players who are former members of the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.	
Bidders should provide copies of resumes that clearly demonstrate required experience.	
Maximum 5 points	
1 point per each proposed former military or police force member resource.


R4	
The Offeror’s proposed Project Manager has participated in more than five (5) different exercises within the last two (2) years to the militaries or police forces of Canada or the United States of America or the United Kingdom or Australia or New Zealand.


An exercise is defined as follows: 
-minimum of 5 role players 
- minimum exercise duration is 2 days.	
        (a)	Copies of the 
               proposed 
               resources’  
               resume          
               which clearly 
               details 
               the required  
               experience as a 
               Project Manager.

OR

        (b)	 A list of  
           the past instances 
           that demonstrate the 
           proposed resource’s 
           required experience 
           as a Project 
           Manager. 	
Maximum 20 points	
Points allotted as indicated below in excess of 5 exercises.

Scoring – Participation in:

5  Exercises  - 0 points
6  Exercises - 5 points
7-8 Exercises – 10 points
9-10 Exercises – 15 points
>10 Exercises - 20 points

R5	The Offeror must  demonstrate that it has the capacity to obtain more than one (1) paramilitary role players who have real amputations as specified in para 3.3.2 of the SOW.	A list of paramilitary role players with real amputations and medical evidence (such as medical certificate) describing the medical condition (i.e. amputation).

Maximum 5 points	  
 2 role players  - 2 points
>2  role players  - 5 points
	Total Points Rated Criteria
Minimum Pass mark is 43 points	85 points	




Basis of Selection

To be declared responsive, a bid must: 
           
a.	comply with all the requirements of the bid solicitation; and
             b.	meet all mandatory technical evaluation criteria; and
             c.	obtain the required minimum pass mark 43 out of 85 points for the 
                          technical evaluation criteria which are subject to point rating.

Bids not meeting (a) or (b) or (c) will be declared non-responsive. The responsive bid with the lowest evaluated cost-per-point may be recommended for award of a Standing Offer.

When there are two or more responsive proposals achieving the identical lowest cost-per-point as a result of the above, the proposal with the highest score in the Rated Criteria Section will be recommended for award of a Standing Offer, if awarded.

Cost of the proposal calculation: The proposal offering Best Value, defined as lowest cost-per-point, will be calculated as follows:   

The Cost-per-Point, taken to the second decimal, will be determined as follows:

COST-PER-POINT =   	 Total Evaluated Price for the Standing Offer including option periods 
                                                       Total Points Scored in Rated Requirements