"Urban Ecosystem" Exhibit for the Biosphere

PLEASE READ ALL AMENDMENTS. BIDDERS MUST SUBMIT THEIR QUESTIONS IN WRITING TO THE CONTRACTING AUTHORITY.

Nature of Requirement:

The purpose of this project is to provide Environment Canada with a turnkey exhibit for the Biosphere.

This includes; the development of an interpretive exhibit plan, exhibit finalized concept design, detailed design package (which includes all graphic work and working drawings), provision of content development, pre-testing, fabrication, shipping, installation and training Biosphere staff for the exhibit.

The purpose of the “Urban Ecosystem” exhibit is to:

• Provide the target audience with the fundamentals of the concept of an ecological ecosystem and the importance of applying it to cities in their geographic environments so as to give them food for thought on the issues affecting urban environments. In particular, but not exclusively, the following themes must be addressed: urban planning, infrastructure, biodiversity, pollution, transportation and mobility, development and design, heat islands, public health, consumerism, housing, energy, biodiversity, water management, waste treatment, emergency measures, urban agriculture, the ecological footprint concept, resilient city, adaptability to future issues, as well as urban governance.

• Provide a museum experience focused on the context of the Montreal region, but where foreign visitors (most of our visitors come from western cities) can recognize that the main points of what is presented also apply to their own reality.

• Help visitors understand the magnitude of the challenges to be met so that a city can function as an ecosystem in a state of equilibrium.

• Enhance visitors’ understanding of the importance of living in this way and present the means to guide our activities and lifestyles to get closer to this goal. It will focus on their daily lives, living environment, community and the various emerging environmental issues and challenges that will determine their choices, the organization of their city and community, their lifestyle, their citizen participation, and their ability and motivation to take action.

Final completion, delivery and assembly of the exhibition at the Biosphere must be completed by May 2017.

This requirement is limited to Canadian services.

The Agreement on Internal Trade applies to this requirement.

Two Phased Evaluation Approach:

Bidders will be evaluated using a two-phased approach. Bidders must first submit a proposal for Phase 1 of the evaluation only.

The top three (3) ranked bidders meeting the basis of selection for Phase 1 will then be invited by the Contracting Authority, by email, to submit a Design Concept which addresses Phase 2 of the evaluation.

These bidders will be given 30 calendar days from the date of the written request by email from the Contracting Authority, to respond to Phase 2 of the evaluation. Failure to submit a design concept in response to the Contracting Authority's request in Phase 2 of the evaluation within 30 calendar days will result in the bidder being declared non-responsive.

The Mandatory Technical Criteria for Phase 1 of the evaluation process are as follows:

Phase 1 - M.1 Financial Proposal

The Bidder MUST submit a detailed financial proposal for turnkey exhibit research, design, fabrication, and installation services, based on the Annex A Statement of Work, with a firm price not exceeding $850,000.00 (Goods and Services Tax or Harmonized Sales Tax extra, as appropriate).

Phase 1 - M.2.1 Identification of individual proposed as the Principal Exhibit Designer

The Bidder must identify the one (1) individual proposed as the Principal Exhibit Designer for this requirement.

Phase 1 - M.2.2 Proposed Principal Exhibit Designer’s Work History

The Bidder must demonstrate, through work and project experiencethat the proposed Principal Exhibit Designer has worked as an Exhibit Designer in the interactive multimedia industry for a minimum of three (3) years since July 2010. In order to demonstrate the above, the Bidder must provide a description of the proposed Principal Exhibit Designer’s work history. The work history must include all of the following information:

1. The name of each place of employment;

2. The period of time that the proposed Principal Exhibit Designer worked as an Exhibit Designer in each place of employment (from month/year to month/year). The period of time that the proposed Principal Exhibit Designer worked in each identified place of employment as an Exhibit Designer will be added to determine the number of years experience for evaluation purposes.

3. The proposed Principal Exhibit Designer’s position title in each identified place of employment;

4. The proposed Principal Exhibit Designer’s responsibilities for each place of employment. The responsibilities must include EACH of the following for each identified place of employment:

   1. Developing and understanding the Client’s objectives, liaising, and meeting with clients;

   2. Managing the creation and presentation of initial and final exhibit design sketches and exhibit design concepts;

   3. Independently, or with a design team, managing the exhibit fabrication process from initial concept to installation of the final live exhibition.

   4. Liaising with graphic designers and other experts (for example, lighting experts, animatronics experts, audiovisual experts, etc.) and

5. A detailed description of two (2) sample exhibit design projects of the proposed Principal Exhibit Designer’s work**. All example projects must have been completed after January 1, 2005 and must each have a total value exceeding $500,000.00 for the design, fabrication and delivery [shipping/transportation] only, excluding applicable taxes).

Each of the detailed descriptions must include:

1. Demonstration of the following stages: design, fabrication and installation;

2. Description of the interactive nature of the sample exhibit and the type of interactive or multimedia productions that were used in the exhibit (such as simulation games, immersive platforms, architectural projections, etc.);

3. The cost of the project (total value for the design, fabrication and delivery [shipping/transportation] only, excluding applicable taxes);

4. Target audience;

5. Location(s) of the exhibit;

6. Completion/delivery date of the project (Month/Year);

7. Two (2) or more colour photos or colour photocopies of photographs of the sample interactive exhibits;

8. Client information (including the name of the organization or legal entity);

9. A letter of reference from the identified Client(s) for each sample interactive exhibit project demonstrating the Client’s satisfaction with the project.

Phase 1 - M.3 Experience of the Firm

The Bidder must provide a detailed description of two (2) exhibit projects that demonstrate that the Bidder has provided exhibit design services, exhibit fabrication and installation for Exhibit structures similar in scope to the requirement detailed in Annex A - the Statement of Work of this solicitation. All example projects must have been completed after January 1, 2005 and must each have a total value exceeding $500,000.00 (for the design, fabrication and delivery [shipping/transportation] only, excluding applicable taxes).

1. Each detailed description must include:

1. Breakdown of the Bidder’s responsibilities at the following stages: design, fabrication and delivery [shipping/transportation];

2. Description of the interactive nature of the sample exhibit and the type of interactive or multimedia productions that were used in the exhibit (such as simulation games, immersive platforms, architectural projections, etc.);

3. The cost of the project (total value for the design, fabrication and delivery [shipping/transportation] only, excluding applicable taxes);

4. Target audience;

5. Location(s) of the exhibit;

6. Completion/delivery date of the project (Month/Year);

7. Two (2) or more colour photos or colour photocopies of photographs of the sample interactive exhibits;

8. Client information (including the name of the organization or legal entity);

9. A letter of reference from the identified Client(s) for each sample interactive exhibit project demonstrating the Client’s satisfaction with the project.

Basis of Selection:

PHASE 1:

The top three (3) ranked bidders achieving the highest number of points within budget on their proposal will be invited by the Contracting Authority to submit a preliminary design concept, which addresses PHASE 2 of the evaluation.

PHASE 2:

The Bidder with the proposal achieving the highest technical score within budget will be recommended for award of a Contract.

PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO DOWNLOAD A COPY OF THE COMPLETE RFP.