Two Exercise Development, Facilitation and Evaluation Consultants to assist in Incident Management Exercise Support Services

Introduction:

The Canadian Coast Guard (CCG) is implementing the Incident Command System (ICS) at the National Headquarters level and within its three regions (Western Region, Central and Arctic Region, and Atlantic Region) to ensure the effective command, control and coordination of all-hazard maritime incident response, regardless of the scope, scale and complexity of an event.

CCG exercises contribute to maritime safety and security both internally and externally. Internally, they improve CCG operations and those of CCG’s partners by spreading best practices and promoting a collaborative approach to managing incidents, which reduces organizational risks and improves efficiency. For external partners, exercises enable the CCG and other response agencies to ensure that the proper resources, plans and procedures are in place to reduce human and environmental risk both before and during a response to an incident.

An important element is the conduct of exercises to validate ICS training and key documentation that has been developed as key components of the overall ICS implementation efforts. The conduct of exercises while applying the principles and concepts of ICS will enable CCG and Department of Fisheries and Oceans (DFO) employees to apply the skills and knowledge gained through classroom instruction to scenarios within a structured exercise while executing their respective assigned functions as part of an incident management team.

Another important element in the conduct of exercises is to validate the preparedness of the CCG’s response community through the exercising of the response arrangements in our contingency plans. This improves the effectiveness of response training, validates contingency plans and other critical response reference materials, practices and develops response techniques and procedures, and improves the design and execution of future exercises.

 Exercising aims to incorporate the same cooperative management approach amongst the response community partners that would occur during the response to an incident. Exercises are coordinated at various levels and include stakeholders across the CCG and DFO, departments/agencies from Federal and Provincial governments, international organizations and governments, stakeholder members and associations, and the private sector.

 Objectives of the Requirement

CCG has a requirement for ICS-based exercise design, facilitation and evaluation services for all-hazard maritime incident management. This work may include, but will not be limited, to the following:

• Exercise development;
• Exercise facilitation services;
• Exercise evaluation, including analysis, lessons learned, after-action reporting (AAR) and improvement planning at the on-scene tactical, operational and strategic levels;
• Exercise administration and logistics.

 The intent is to award two contracts for this requirement. The contracts may be awarded to one or two bidders (i.e. the resources can be provided individually by two different organizations or can be provided by the same organization).

• One contract is for one supplier to supply a resource who is fully bilingual in French and English at the advanced level.
• The other contract is for one supplier to supply a resource that is proficient in the English language at the advanced level.

Duration of the contract

The period of the contract is from date of contract award to March 31, 2017.

 The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional twelve (12) month periods under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.