Urinalysis Coordinator and After hours coverage– Fraser Valley

Urinalysis Collection Services and After Hour coverage – Fraser Valley

This requirement is for: The Correctional Service of Canada, Community Corrections, Pacific Region

Trade agreement: This procurement is not subject to any trade agreement.

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: lowest priced compliant bid

Set-aside under the Procurement Strategy for Aboriginal Business: This procurement is not subject to any set-asides for Aboriginal Suppliers.

Comprehensive Land Claim Agreement: This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

Consistent with the Mission Statement and Strategic Objectives of the Correctional Service of Canada (CSC), a Urinalysis Collection program is required for the Fraser Valley area. The program must be in compliance with the Corrections and Conditional Release Act, Corrections and Conditional Release Regulations, and Guidelines and Policy under the Act.

The Department will:

1. ensure that the contractor is provided with all necessary documentation including Regulations, Directives and Guidelines for compliance to be maintained;

1. provide procedural instruction in the surveillance, procurement and shipment of samples;

1. refer offenders for urinalysis testing;

1. establish procedure for shipment of samples to the CSC specified laboratory for testing;

1. Provide the required paperwork, sample containers, courier bags, courier bills of lading, cooler to store the collections and appropriate security storage container for paperwork/referrals.

Objectives - The Contractor will:

Upon referral, collect urine samples from federally released offenders. These collections may occur in the Parole Office, Community Based Residential Facility (CBRF), the offender’s private residence, or in an area designated by CSC.

The collector must be of the same gender as the offender providing the sample.

Ensure the integrity of the sample by confirming required security seals are in place on the container, signatures have been obtained on the container, and prepare the container for shipment to the specified laboratory for testing.

Ship the samples with a bill of lading to the approved laboratory for testing.

Samples will be collected in compliance with Section 66(1) of the CCRA regulations and CD 566-10; or updated policy with the maintenance of privacy, confidentiality and non-disclosure as to the identity of the donor. Cost of the protective gloves is the responsibility of the contractor (collector).

Present the offender with form 1064-1 (Community Notification to Provide a Urine Sample) prior to each test, and obtain a signature, complete the Chain of Custody Form and distribute copies of the form as indicated.

Complete the urinalysis log sheets monthly and/or a detailed invoice and forward to the respective office responsible for the supervision of the offender.

All cases assessed by CSC to meet the tandem supervision policy will require tandem partner accompaniment whenever a urine sample is collected in the offender’s private residence or isolated community location (CD 715).

In the event of a planned absence of the Contractor, it is the Contractor’s responsibility to arrange for a qualified substitute collector.

The CSC supervising parole office must be immediately notified in the event of an offender’s refusal or inability to provide a sample, and or any suspicious behaviour is noted. If this occurs outside the established working schedule, the National Monitoring Centre protocol will be followed.

The contractor will be responsible for personal liability coverage at their discretion.

Normally, collections will occur during regular working hours, Monday to Friday, between 0700 hours and 1800 hours.

There may be a requirement to collect, from time to time, on weekends and after normal working hours. There may be a requirement to collect on an emergency basis, in which a 3 to 4 hour response time will be required.

The contractor will normally provide non-scheduled collection upon 24 hours notice.

The collector will provide 24 hours notice for cancellation of collections. This notice will be provided to the Area Director or Office Urinalysis Coordinator.

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AFTER-HOUR COVERAGE

The Contractor Will:

Provide after-hour coverage at the Abbotsford and Maple Ridge Parole Offices during scheduled after-hour programs and occasions where community supervision is taking place outside of regular business hours.

Be within sight and sound of the area where the program or supervision is taking place.

Deliverables: Obtain Urinalysis Collections and provide after hours coverage in the Fraser Valley Community Corrections area

Term of Contract:

Period of the Contract: The Work is to be performed during the period of April 1, 2017 to March 31, 2018.

File Number: 21883-17-0002

Contracting Authority: Katie Simpson

District Officer, Contracting and Materiel Services

Correctional Service of Canada

Community Corrections Administration Office

33344 King Road, PO Box 3333

Abbotsford, BC V2S 5X7

Telephone number: (604) 870-2401

Facsimile number: (604) 870-2402

E-mail: katie.simpson@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by ordering the solicitation document and associated documents from Buyandsell.gc.ca/tenders.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

Given the nature of the requirements, proposals submitted by such means as facsimile or electronic mail will not be accepted.

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

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