Warehousing and Distribution Services

Solicitation number ECADB-RFP-16-0309

Publication date

Closing date and time 2017/01/10 14:00 EST



    1. Warehousing and Distribution Services
      1. Elections Canada File No: ECADB-RFP-16-0309
      2. Applicability of Trade Agreements: Yes
      3. Tendering Procedure: All interested suppliers may submit a bid
      4. Attachment: Yes (buyandsell.gc.ca)
      5. Competitive Procurement Strategy: Lowest price responsive proposal
      6. Comprehensive Land Claim Agreement: No


    The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirements and the full bid instructions.


    EC requires additional warehousing space to manage and store all the material generated before and following an Electoral Event. The warehousing and distribution services include the provision of suitable, accessible, dry and secure space for storage of material, the material-handling equipment and warehousing aids necessary for efficient and safe handling of EC-owned material, distribution, transportation, management and additional services as detailed herein. This requirement does not include records storage or printing services.


    EC requires warehousing and distribution services within the National Capital Region on an “as and when requested” basis.

    The Contractor must take into account the fluctuating nature of EC’s warehousing and distribution needs and the Peak Period of activity that occurs during each Electoral Event.

    Period of the Contract

    The Contract will be from date of award to March 31, 2018, with the option to extend with three (3) additional periods of up to twelve (12) months under the same terms and conditions.

     International Trade Agreements

    This procurement process is subject to the Agreement on Internal Trade (AIT)

    1. Submission of Bids
      1. It is requested that bids be provided directly to the Contracting Authority. Bids must be delivered to the following address, sealed, on or before December 21, 2016 at 2:00 p.m. (Gatineau time).
      2. Mailing Address:

    Elections Canada

    30 Victoria Street -1st Floor (Business Centre)

    Gatineau, QC

    K1A 0M6

    Attn: Annie de Bellefeuille, Senior Advisor, Procurement and Contracting Services

    Elections Canada File No: ECADB-RFP-16-0309

    For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau time).

    Bids received after the stipulated closing date and time will not be accepted and will be returned unopened to the bidder.

    If a late bid must be opened to determine the name and/or address of the bidder or the nature of the enclosure, a covering letter will be sent to explain the necessity of opening the bid.

    Faxed or bids sent via electronic mail will not be accepted.

    All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than 5 calendar days before the RFP closing date. Enquiries received after that time may not be answered.

    Interested parties wishing to order the solicitation documents for this RFP must do so through https://buyandsell.gc.ca/procurement-data/tenders. The documents downloaded through this site take precedence over any copies that may also be made available.

    Documents may be submitted in either official language of Canada.

    Elections Canada retains the right to negotiate with suppliers on any procurement.

    Further information about Elections Canada may be obtained at www.elections.ca

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Contracting authority
    deBellefeuille, Annie
    30, rue Victoria
    Gatineau, QC, K1A 0M6

    Buying organization(s)

    Elections Canada
    30 Victoria Street
    Gatineau, Ontario, J9X 4H7
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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