Request for Proposal (RFP) – Office Ergonomic Assessments

Request for Proposal (RFP) – Office Ergonomic Assessments

BACKGROUND

The Department of National Defence (DND) has a requirement for office ergonomic assessment services.

REQUIREMENT

The period of the contract, if awarded, will be from date of contract award to 31 March 2018 plus four (4) one-year options.

Tasks and Deliverables are detailed in Annex “A” of the Request for Proposal.

The Request for Proposal includes Mandatory Criteria and Point Rated Criteria.

Mandatory Criteria include, but are not limited to, the following:

1. The Bidder must clearly demonstrate a minimum of three (3) years of experience, as of bid closing, in providing office ergonomic assessment services to an outside client* from a large organization** in both official languages (English and French).

   *For the purpose of this solicitation, an outside client is defined as a client that is external to the Bidder's own organization. Parent companies, affiliates, and subsidiaries are considered internal.

   **For the purpose of this solicitation, a large organization is defined as an outside client with more than two (2) locations.

2. The Bidder must clearly demonstrate they have completed a minimum of 30 office ergonomic assessments per month, for a minimum of 12 months, within the three (3) years of experience as of bid closing, to the outside client* from a large organization** proposed for MT1.

   *For the purpose of this solicitation, an outside client is defined as a client that is external to the Bidder's own organization. Parent companies, affiliates, and subsidiaries are considered internal.

   **For the purpose of this solicitation, a large organization is defined as an outside client with more than two (2) locations.

3. The Bidder must clearly demonstrate that both of the following resources have each provided office ergonomic assessments to an outside client* from a large organization** for a minimum of three (3) years each, as of bid closing:

• Registered Kinesiologist (R.KIN)

  Refer to the following link: http://www.coko.ca/en/home/apply/start-application;

  and

• Registered Physiotherapist (R.PT)

  A registration with any Canadian province is acceptable. Refer to the following link: http://www.physiotherapy.ca/Home.

*For the purpose of this solicitation, an outside client is defined as a client that is external to the Bidder's own organization. Parent companies, affiliates, and subsidiaries are considered internal.

**For the purpose of this solicitation, a large organization is defined as an outside client with more than two (2) locations.

Note: The outside client proposed for MT3 does not need to be the same outside client proposed for MT1 and MT2.

4. The Bidder must clearly demonstrate that each proposed resources meeting MT3 have conducted, at a minimum, a total of 25 ergonomic assessments each within the past two (2) years as of bid closing to outside client(s)* from large organization(s)**.

   *For the purpose of this solicitation, an outside client refers to a client that is external to the Bidder's own organization. Parent companies, affiliates, and subsidiaries are considered internal.

   **For the purpose of this solicitation, a large organization is defined as an outside client with more than two (2) locations.

   Note: In order to meet MT4, the Bidder may propose multiple outside clients from large organizations OR, alternatively, propose only one (1) outside client from a large organization.

   The Mandatory Criteria and Rated Criteria are detailed in the Request for Proposal (RFP). 

   Where this notice and the RFP differ, the RFP will prevail.

   The Department of National Defence reserves the right not to award a Contract, regardless of the responses it receives.