Onsite Mobile Shredding Services
Solicitation number 100009442
Publication date
Closing date and time 2017/09/26 14:00 EDT
Last amendment date
Description
Description:
For the provision of onsite mobile shredding services and ad hoc shredding, including removal and disposal of shredded waste, for the Employment and Social Development Canada (ESDC)/Service Canada (SC) offices located in New Brunswick, Prince Edward Island and part of Nova Scotia (see table below for list of offices).
Services will be required on a regularly scheduled and as required basis, depending on the location of the site (see table for further details). Frequency of service and # of consoles are subject to change.
Requirement:
- Contractor must provide key locked, confidential shredding bins for storage of material prior to shredding.
- A certificate of destruction must be given to the Project Authority during each session of destruction.
- When destruction has occurred, the Contractor must provide the Project Authority with a Certificate of Destruction containing the numbers of containers (if they have these identification marks), a copy of the Certificate of Pickup, date of the destruction and the signature of the person who conducted the destruction.
- The Project Authority will make available to the Contractor protected documents in the form of completely unsorted paper records. Those records may contain contaminants such as, staples, paper clips, plastic, elastics, photographs and carbons. The mix of paper records may include a full range of paper grades. The material will come in various states (eg. Loose, boxed, palletized or in Contractor’s provided containers).
- On-site destruction services must be carried out between the hours of 8:30 am and 3:30pm, Monday to Friday, excluding statutory holidays, unless otherwise agreed by the Project Authority and the Contractor.
6. Employment and Social Development Canada (ESDC)/Service Canada (SC) offices are closed on the following statutory holidays:
- New Year’s Day
- Good Friday
- Easter Monday
- Victoria Day
- Canada Day (or day in lieu)
- August Civic Holiday (First Monday in August Federal Government locations closed)
- Labour Day
- Thanksgiving Day
- Remembrance Day (or day in lieu)
- Christmas Day (or day in lieu)
- Boxing Day (or day in lieu)
7. Contractor must arrive on-site to allow sufficient time to complete the services by 3:30 pm local time.
8. Contractor must respond to calls or emails within 24 hours and must provide the name of the contract representative to the Project Authority after award.
9. The Contractor agrees that they will have full responsibility for disposing the shredded waste identified herein according to the requirements of this Contract and according to the laws and regulations that are applicable, whether Federal, Provincial or Municipal.
Security requirement:
- Employees of the contractor assigned to Service Canada/ESDC’s site must be able to obtain and maintain a valid Government of Canada security screening to the level of “Reliability Status”/. Employees unable to obtain and maintain this status will not be authorized to deliver service.
2. Protected “A” and “B” documents must be shredded to a size of 6mm x 50mm or smaller. Larger shred sizes are unacceptable.
3. The shred size and the type of equipment must meet RCMP standard for high volume destruction of Protected “B” information (for further details, please visit http://www.rcmp-grc.gc.ca/physec-secmat/res-lim/pubs/seg/html/page_0068_e.htm).
4. The destruction process must be performed at Service Canada/ESDC sites on the same date it is collected. At no time shall the contractor leave material that has been collected and scheduled for destruction unattended or unlocked.
5. In the event of equipment failure, the contractor is not authorized to remove material in “whole” format from the facility. The contractor must report the event to site designate of Service Canada/ESDC for instruction.
6. Both the driver’s compartment and cargo container must be locked at all times to ensure the security of the material being handled.
7. All aspects of the contracted service shall be performed under the escort/supervision of a site designate of Service Canada/ESDC. Upon commencement and completion of the destruction service Service Canada/ESDC.
8. Failure to comply with security regulations will result in immediate cancellation of the contract.
9. Should it become necessary during the course of the service for Service Canada/ESDC to invoke further security measures, it will be necessary for the contractor comply with the security classification at that time.
LOCATIONS & SCHEDULE
Service Canada
633 Queen St.
Fredericton, NB
E3B 1C3
Bi-weekly
15 consoles
___________________
Service Canada
95 Foundry St., Suite 310
Moncton, NB
E1C 5H7
Weekly
8 consoles
____________________
Service Canada
157 Water St., Suite 111
Campbellton, NB
E3N 3L4
Every 8 wks
5 consoles
_____________________
Service Canada
93 Milltown Blvd.
St. Stephen, NB
E3L 1G5
Every 8 wks
3 consoles
_____________________
Service Canada
10 Gateway St.
Sussex, NB
E4E 1T1
Every 8 wks
3 consoles
_______________
Service Canada
193 Rue Canada
Saint-Quentin, NB
E8A 1J8
Every 8 wks
1 consoles
________________
Service Canada
139 Douglastown Blvd.
Douglastown, NB
E1V 0A4
Weekly
10 consoles
__________________
Service Canada
25 Cartier Blvd, Ste 139
Richibucto, NB
E4W 3W7
Every 4 weeks
2 consoles
__________________
Service Canada
342 Main St.
Shediac, NB
E4P 2E7
Bi-weekly
1 consoles
__________________
Service Canada
1 Agar Place
Saint John, NB
E2L 5G4
Bi-weekly
11 consoles
___________________
Service Canada
20 St. Pierre Blvd West, E
Caraquet, NB
E1W 1B6
2-3x/year
___________________
Service Canada
196 J. Gauthier Blvd.
Shippagan, NB
E8S 1P2
Every 4 weeks
1 console
___________________
Service Canada
3409 Rue Principale, Unit 17
Tracadie-Sheila
E1X 1C7
Every 4 weeks
2 consoles
________________
Service Canada
441 Ch. Madawaska, Local 100
Grand Falls, NB
E3Y 1A3
Every 8 wks
1 console
__________________
Service Canada
22 Emmerson St.
Edmundston, NB
E3V 1R8
Every 4 weeks
3 consoles
________________
Service Canada
110 Plaza Blvd, Unit 14
Dalhousie, NB
E8C 2E2
Every 8 wks
1 console
_________________
Service Canada
680 Main St.
Woodstock, NB
E7M 5Z9
Every 8 wks
3 consoles
_________________
ESDC
1081 Main St.
Moncton, NB
E1C 1H1
Every 4 weeks
6 consoles
_________________
Service Canada
170 Main St.
Sackville, NB
E4L 4B4
Every 4 weeks
1 console
________________
* ESDC-Warehouse
310 Baig Blvd, Unit 5
Moncton, NB
E1E 1C8
2-3x per year
*Scheduled to close in next couple of years.
__________________
ESDC-Carriage Place
900 Hanwell Rd.
Fredericton, NB
E3B 6A2
Bi-weekly
3 consoles
__________________
Service Canada
325 Main St.
Antigonish, NS
B2G 2C3
Every 4 weeks
2 consoles
________________
Service Canada
28 Prince Arthur St.
Amherst, NS
B4H 1V6
Every 4 weeks
3 consoles
________________
Service Canada
181 Willow St.
Truro, NS
B2N 4Z9
Every 4 weeks
2 consoles
_________________
Service Canada
340 East River Rd.
New Glasgow, NS
B2H 3P7
Every 4 weeks
7 consoles
_________________
Service Canada
292 Church St.
Summerside, PE
C1N 0C1
Every 4 weeks
4 consoles
________________
Service Canada
491 Main St.
Montague, PE
C0A 1RO
Every 4 weeks
2 consoles
_______________
Service Canada
173 Main St. IGA Mall
Souris, PE
C0B 1V0
Every 4 weeks
2 consoles
_________________
Service Canada
191 Great George St.
Charlottetown, PE
C1A 4L2
Every 4 weeks
14 consoles
BASIS OF PAYMENT
G.S.T. is excluded of the prices quoted herein (if applicable).
G.S.T. will be shown as a separate item on the invoice (if applicable)
All inclusive cost to travel to the following locations (to include all travel cost to sites)
CONTRACT PERIOD: TBD TO TBD (ONE YEAR PERIOD)
- Moncton, NB 1081 Main St.
12 trips/year
$ /trip
b. Moncton, NB 95 Foundry St.
52 trips/year
$ /trip
c. Moncton, NB 310 Baig Blvd. Warehouse
2-3 trips/year
$ /trip
d. Fredericton, NB
26 trips/year
$ /trip
e. Campbellton, NB
6 trips/year
$ /trip
f. St. Stephen, NB
6 trips/year
$ /trip
g. Sussex, NB
6 trips/year
$ /trip
h. Saint-Quentin, NB
6 trips/year
$ /trip
I. Douglastown, NB
52 trips/year
$ /trip
j. Richibucto, NB
12 trips/year
$ /trip
k. Shediac, NB
26 trips/year
$ /trip
l. Saint John, NB
26 trips/year
$ /trip
m. Caraquet, NB
2-3 trips/year
$ /trip
n. Shippagan, NB
12 trips/year
$ /trip
o. Tracadie-Sheila, NB
12 trips/year
$ /trip
p. Grand Falls, NB
6 trips/year
$ /trip
q. Edmundston, NB
12 trips/year
$ /trip
r. Dalhousie, NB
6 trips/year
$ /trip
s. Woodstock, NB
6 trips/year
$ /trip
t. Sackville, NB
12 trips/year
$ /trip
u. Fredericton, NB 900 Hanwell Rd.
26 trips/year
$ /trip
v. Antigonish, NS
12 trips/year
$ /trip
w. Amherst, NS
12 trips/year
$ /trip
x. Truro, NS
12 trips/year
$ /trip
y. New Glasgow, NS
12 trips/year
$ /trip
z. Summerside, PEI
12 trips/year
$ /trip
aa. Montague, PEI
12 trips/year
$ /trip
bb. Souris, PEI
12 trips/year
$ /trip
cc. Charlottetown, PEI
12 trips/year
$ /trip
ALL INCLUSIVE RATE FOR SHREDDING, REMOVAL AND DISPOSAL
Price per pound (lbs)
Unknown
$ /lbs
SECURITY BINS (consoles)
- Current **vendor supplies us with 39 gallon consoles
$ /month
Notes:
- Contractor must be able to deliver additional bins upon receipt of a request from the Project Authority. All rates applicable to the rental of additional bins will be at the same cost as quoted herein.
- The estimated trips identified under item 1.b. are for evaluation purposes only.
Contract duration
Refer to the description above for full details.
Trade agreements
-
North American Free Trade Agreement (NAFTA)
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Contact information
Contracting organization
- Organization
-
Employment and Social Development Canada
- Address
-
142 Prom. du PortageGatineau, Quebec, J8X 2K3Canada
- Contracting authority
- Darragh, MarieClaude
- Phone
- 819-654-2256
- Email
- marieclaude.darragh@hrsdc-rhdcc.gc.ca
- Address
-
140 promenade du portagegatineau, QC, K1A 0J9CA
Buying organization(s)
- Organization
-
Employment and Social Development Canada
- Address
-
142 Prom. du PortageGatineau, Quebec, J8X 2K3Canada
Bidding details
Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.
| Document title | Amendment no. | Language | Unique downloads | Date added |
|---|---|---|---|---|
| base_de_paiement.docx |
English
|
4 | ||
| payment_basis.docx |
English
|
2 | ||
| qa100009071_v3.pdf |
English
|
5 | ||
| qa100009071_v3.pdf |
French
|
5 | ||
| qa100009071_v2.pdf |
English
|
5 | ||
| qa100009071_v2.pdf |
French
|
5 | ||
| qanda_bilingual.pdf |
English
|
4 | ||
| qanda_bilingual.pdf |
French
|
4 | ||
| rfp_eng_100009071.pdf | 000 |
English
|
22 | |
| srcl_-_shredding_nb.pdf |
English
|
9 | ||
| 100009071_rfp_french.pdf | 000 |
French
|
4 | |
| srcl_-_shredding_nb.pdf |
French
|
11 |
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