Greenbelt Lands Maintenance Management Services

The National Capital Greenbelt consists of 20,000 hectares of green spaces, including farms, forests, wetlands and federal institutions that extend from Shirley’s Bay in the west to Carlsbad Springs in the east. It is a well-recognized landmark of the Capital, managed by the NCC in accordance with the Greenbelt Master Plan.

In the Greenbelt, Capital residents and visitors can learn about the natural environment and participate in recreational activities year round.

The Greenbelt offers a range of outdoor recreation and learning opportunities and provides a unique rural setting for the Capital. Over 175 kilometres of hiking trails and over 35 kilometres of recreational pathways have been developed in the Greenbelt for skiing, snowshoeing, running, hiking, cycling and bird watching. The Greenbelt Pathway is currently under development as a new addition to the Capital Pathways recreational pathway network. Sections of the Rideau Trail (Ottawa to Kingston) and the Trans Canada Trail (across Canada) are also located in the Greenbelt.

The Greenbelt has three important wetlands: Shirley’s Bay, Stony Swamp, and the Mer Bleue bog. Mer Bleue has been designated an internationally significant wetland under the United Nations Ramsar Convention. With more than 3,500,000 visits annually, the NCC is committed to protect the Greenbelt and ensure its sustainability for present and future generations.

The NCC has also entered into agreements with various partners to manage other NCC property in the Greenbelt including:

• Long-term commercial leases, including golf courses, technology complexes, etc.;
• Various agricultural leases (over 70 active farms);
• Various agreements with non-profit organizations or other public agencies related to recreational facilities and activities (e.g. cross-country skiing in Mer Bleue and the Western Greenbelt); and
• Many residential leases managed through another contract.

  In view of the large number of visitors who use this important natural space each year, Greenbelt development and management must contribute to public understanding of the importance of Canada’s natural environment.

The Greenbelt’s maintenance services must therefore endeavour to comply with conservation, public safety, public awareness and quality service principles.

The Contractor must be prepared to take special precautions and consider alternate methods when working in sensitive areas to minimize impacts on the natural environment and Greenbelt users. The need to work efficiently must be balanced with environmental considerations at all times.

Contract Term

This ITT contemplates entering into a Contract having a Term of two (2) consecutive years beginning April 1, 2018, and ending March 31, 2020.

Scope of Work

The Maintenance Management Contract consists of providing Landscape and Civil maintenance services as well as Snow and Ice Control and Waste/Cleaning services on Greenbelt sites and/or areas. The Contract also includes reporting obligations.

Contractor’s Responsibilities

The Contractor shall provide at his/her own expense all labour, material and equipment needed to perform the Work. These costs include, but are not limited to, all vehicles, material (including plant materials), Consumables, products, Equipment, Components, tools, labour as well as all subcontracting expenses required to perform the Work and fulfill the obligations of the Contract. The Maintenance services are to be performed in accordance with section 2 (Typical Terms and conditions) of the Contract and all Applicable Laws related to the type of Work required.

The Contractor shall also be responsible for any Rehabilitation and/or Replacement costs resulting from the absence or lack of Routine and/or non-Routine and/or preventative Maintenance on the part of the Contractor and as indicated in this ITT.

The majority of the Maintenance requirements outlined in this ITT are seasonal in nature, occurring between the months of April and November inclusively. Some services such as dead/dangerous tree removal, safety pruning and Waste/Cleaning services must be completed on a year round basis.

The Contractor will be required to provide Maintenance services in the following areas:

• Hiking and ski trails
• Forest access roads
• Recreational pathways
• Boardwalks and Footbridges
• Trailheads and parking lots, (picnic areas)
• Historical/cultural sites (special sites of cultural or historical significance)
• Natural lands including fences, trees, markers, gates, boulders, etc. adjacent to residential developments.

All services not included in this Contract are to be awarded based on standard procurement procedures (e.g. competitive bids).

Contract Boundary and Quality Requirements

The Contractor shall provide all services within the geographic boundaries as summarized on the map presented in Part II of the Contract documentation. The Contractor shall provide all services to the standards of quality detailed in the Contract documentation. Whenever a limit on a map runs along a natural asset (e.g. cliff, escarpment, etc.), the Contractor’s obligation shall extend to that entire asset. If the limit runs along a shoreline, the Contractor’s obligation shall extend to the water’s edge wherever it may be at any given time.

General Instructions to Bidders

ADDRESS ENQUIRIES IN WRITING TO: Allan Lapensée, Senior Contract Officer, email allan.lapensee@ncc-ccn.ca

Enquiries regarding this ITT must be submitted in writing to the Senior Contract Officer as early as possible within the solicitation period. Enquiries should be received no later than ten (10) business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to Bidders, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this tender sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal

INVITATION DATE: December 19, 2017

BID CLOSING DATE: February 20, 2018 at 3:00 p.m. EST(addendum 2)

SEND TENDERS TO:

National Capital Commission, Procurement Services, 40 Elgin Street, Security office on the 2nd floor, Ottawa, ON K1P 1C7, Refer to NCC tender file # AL1715

There is a public opening scheduled shortly after the bid closing time at 40 Elgin Street, Ottawa, ON on the 2^nd floor.
The procurement process of this tender is subject to trade agreements : Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), Chapter 5 - Canadian Free Trade Agreement (CFTA), Chapter 19 - Comprehensive Economic and Trade Agreement (CETA), but exempt from Chapter 10 - North American Free Trade Agreement (NAFTA), and, exempt from World Trade Organization-Agreement on Government Procurement (WTO-AGP) .

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.

Site Tour (non-mandatory)

Bidders are invited to attend at their own expense, a tour of selected Greenbelt sites. The site visit will begin at 10am EST sharp, on January 16, 2018 at the trailhead parking area (P21) located at the corner of Anderson and Ridge, Ottawa, Ontario.

https://goo.gl/maps/Ebxn7VHtGVG2

Bidders are asked to confirm their attendance no later than January 15, 2018, by e-mail at allan.lapensee@ncc-ccn.ca . Bidders are advised to be on time. The site visit will consist of an overview tour of selected sites.

It is highly recommended that Bidders attend the site tour to ensure they have proper and comprehensive knowledge of the scope of the work required.