Toxicology Expertise – Urinalysis

An advanced contract award notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meet the requirements set out in the ACAN, on or before the closing date and time stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

1. Definition of requirement

The Correctional Service of Canada (CSC) requires expertise in the area of toxicology as it relates to drug testing of human urine. 

1.  Background

   Commissioner’s Directive 566-10 (Urinalysis Testing) requires that authorized toxicologists are contracted to provide expert advice.

1.2 Objectives

To provide expertise in the area of drug testing urinalysis.

1.3 Tasks

On an as and when requested basis, the Contractor must:

1. Review, assess and provide recommendations to CSC on urinalysis testing; 

1. Inspect laboratories providing urinalysis testing to CSC according to the Research Triangle Institute, Substance Abuse and Mental Health Services Administration (SAMHSA) standards, at a minimum twice a year, and at any other time as requested by the PA;

1. Provide expert opinions and testimony on all subject matters relating to urinalysis and drugs abuse (the drugs that are tested for by urinalysis are found listed in the CSC’s Commissioner’s Directive 566-10);

1. Review results from the laboratories and assess their quality assurance/control procedures;

1. Provide independent interpretation of laboratory results in order to determine the national trends, on a annual basis, according to the Federal Government's fiscal calendar year (April 1 to March 31);

1. Provide expert advice on urinalysis testing, interpretation of results, and any other issue related to substance abuse to the CSC National and Regional Urinalysis Coordinators;
2. If applicable and in relation to the expertise provided as part of this contract, provide testimony in Court on behalf of CSC; and

1. Provide an analysis of the trends observed in the urinalysis test results for CSC.

1.4 Deliverables

The Contractor must submit the following deliverables:

1. Annual* reports based on Laboratories results identifying any trend or problematic issues;
2. A report following any laboratory’s inspection including a proposed action plan if required; and
3. Expert advice on urinalysis testing if required by the PA.

*Annual report means the period of April 1^st to March 31^st of each year.

1.5 Paper consumption:

a. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.

b. The Contractor must ensure printed material is on paper with a minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.

c. The Contractor must recycle unneeded printed documents (in accordance with Security Requirements).

1.6 Location of work:

a. The Contractor must perform the work at the Contractor's place of business.

b. Travel

Travel will be required for performance of the work related with the contract of the Laboratories performing Urine analysis for CSC or any other destination requested by the PA.

1.7 Language of Work:

The Contractor must perform all work in English.

1.8 Security Requirements:

The following security requirements apply to and form part of the Contract.

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

3. The Contractor/Offeror MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor/Offeror must ensure that its personnel are made aware of and comply with this restriction.

4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC.

5. The Contractor/Offeror must comply with the provisions of the:

(a) Security Requirements Check List and security guide (if applicable);

(b) Industrial Security Manual (Latest Edition).

2. Minimum essential requirements:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

1. The Contractor must have training as a laboratory inspector.
2. The Contractor must have at minimum five (5) years of experience in forensic toxicology within the past seven (7) years preceding the response closing date.

1. The Contractor must have at minimum five (5) years of experience within the past ten (10) years preceding the bid closing date, proving reports and testimony in all areas of human urinalysis testing and quality control.
2. The Contractor must have at minimum two (2) years of experience in urine drug testing within the past five (5) years preceding the response closing date.
3. The Contractor must have a PhD in organic chemistry, biochemistry, or toxicology.

3. Applicability of the trade agreement (s) to the procurement

This procurement is not subject to any trade agreement.

4. Set-aside under the Procurement Strategy for Aboriginal Business

This procurement is not subject to any set-asides for Aboriginal Suppliers.

5. Comprehensive Land Claims Agreement (s)

This procurement is not subject to a Comprehensive Land Claims Agreement.

6. Justification for the Pre-Identified Supplier

The proposed Contractor is a professional in forensic toxicology and expert in urine drug testing. The Contractor is the only known provider that can complete the scope of work, given the history, experience, and familiarity with the work required to complete the tasks identified in the scope of work. The identified supplier meets the minimum essential qualifications.

7. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection: only one person is capable of performing the contract.

8. Exclusions and/or Limited Tendering Reasons

This procurement is not subject to any trade agreement.

9. Ownership of Intellectual Property

There are no intellectual property terms in the contract.

10. The period of the proposed contract or the delivery date(s)

The proposed contract is from Contract Award to March 2018, with three (3) one-year option periods.

11. A cost estimate of the proposed contract

The estimated value of the contract, excluding option(s), is $ 55,000.00 (applicable taxes extra).

12. Name and address of the pre-identified supplier

Name: Curtis Oleschuk

13. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date and time of this notice. This statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

14. The closing date and time for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is February 1, 2018 at 2:00 PM EDT.

15. Enquiries and submission of statement of capabilities

Enquiries and statement of capabilities are to be directed to:

Owen Nicholl, Senior Procurement Officer

340 Laurier Avenue West

Ottawa, ON, K1A 0P9

Telephone: 613-943-5219

Facsimile: 613-992-1217

E-mail: owen.nicholl@csc-scc.gc.ca