CONTAMINATED ENVIRONMENTAL SITE ASSESSMENT SERVICES

The National Capital Commission (NCC) is calling for Abbreviated Proposals from environmental consulting and/or consulting engineering firms to provide environmental site assessment services on an “as and when requested basis” at contaminated sites within the National Capital Region in Ottawa, Ontario and Gatineau, Quebec. A minimum of four (4) Standing Offer Agreements (SOA) will be awarded as a result of this Request for Proposal. The resulting SOA will be for a period of four (4) years from the date of award. Hourly rates quoted will remain fixed for the first two (2) years. The NCC will allow the successful consultants to increase their hourly rates by the consumer price index for the final two years.

The NCC may request as part of the purchase order process, but is not necessarily limited to the following consultant services under the resulting Agreement:

• Provide environmental reports (either English or French);
• Contaminated Site Identification and characterization associated with various sources of contamination;
• Historical review of site activities, including consultation with municipal, provincial and federal regulatory agencies;
• Field surveys;
• Site investigations (sampling of contaminated or potentially contaminated media);
• All parameters analyzed should be compared to both the Canadian Council of Ministers of the Environment (CCME) Federal Guidelines as well as the applicable provincial criteria;
• Interpretation of laboratory analyses;
• Contaminated area delineation for soil and groundwater, which includes coloured maps that clearly identify and illustrate the testing locations, the contaminants found, the dimensions of the contaminated volumes and the affected area;
• Recommendations of further investigations, if required, with all the associated costs;
• Provide guidance and expertise with Federal Regulation compliance;
• Provide maintenance and repair services for existing monitoring infrastructure;
• Evaluation of remediation technologies, which includes, identifying the different remediation options and the costs associated;
• Evaluation of strategies to optimize recycling of material during remediation projects;
• Completion of risk assessments (human health and ecological) under federal and provincial guidelines;
• Provide Engineering Plans and Specification documents for remediation and construction projects (French & English);
• Provide site surveillance during remediation and construction activities;
• Provide project management and construction management services;
• Provide landfill engineering and management services; and,
• Provide long-term management strategies for complex contaminated sites.

One method of supply used by the NCC to satisfy the requirements of identified internal users is to arrange a Standing Offer Agreement (SOA) to provide goods, services or both to the NCC during a specified period. The identified internal users to be served may then be a delegated purchasing authority and may access the source of supply directly, as and when requested, by issuing purchase orders detailing the exact quantities of goods or services they wish to order from the Offeror at a particular time during the effective period of the Offeror’s offer and in accordance with the predetermined conditions. This method of supply is particularly useful in acquiring frequently ordered commercially and non-commercially available goods or services when the total volume or value of goods or level of services that may be required by one or more identified users can be estimated beforehand, but it is not possible at the outset to identify the exact requirements for any given user at a specific time in the future.

The NCC foresees a potential need to retain the services of firms to provide Contaminated Environmental Site Assessment Services, as more particularly stated herein and in the attached; you are hereby invited to provide to the NCC a Standing Offer. If you wish to submit an offer you are required to do so, on the enclosed forms and format. Please be advised that the quantity of goods and/or services and the estimated expenditure specified in the attached are only an approximation of requirements given in good faith. The making of a standing offer by the Offeror shall not constitute an agreement by the NCC to order any or all of the said goods and\or services. The NCC may make one or several purchase orders against a Standing Offer, each such purchase orders constituting an acceptance of said Standing Offer for the part of the said goods or services described in the purchase order. A request does not commit the NCC to authorize the utilization of a Standing Offer or to pay any cost incurred in the submission of offers, or cost incurred in making necessary studies for the preparation thereof, or to procure or contract for any goods or services. The NCC reserves the right to reject or authorize for utilization any offer in whole or in part, with or without further discussion or negotiation.

ADDRESS ENQUIRIES TO: Enquiries regarding this proposal must be submitted in writing to Allan Lapensée, Sr Contract Officer, via e-mail address – allan.lapensee@ncc-ccn.ca as early as possible within the solicitation period. Enquiries should be received no later than fourteen (14) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Senior Contract Officer shall examine the content of the enquiry and shall decide whether or not to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Senior Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal.

The estimated expenditure for all resulting Standing Offer Agreements is $ 5,000,000.00 CDN including taxes (combined). As operational requirements become more defined, the NCC reserves the right to increase the total estimated expenditure by 10% but in no circumstance will the total estimated expenditure for all SOAs be more than $ 5,500,000.00 including taxes

BID DEADLINE: August 27, 2018 at 3pm EDT(addendum 2)

RETURN TO: National Capital Commission, Procurement Services, 40 Elgin Street, 2^nd floor Security Office, Ottawa, Ontario K1P 1C7, Reference NCC tender file # AL1748

There is no public opening scheduled.

Evaluation, then, best value between technical and price.

The procurement process of this RFSO is subject to trade agreements: Canada-Chile Free Trade Agreement (CCFTA), Canada-Colombia Free Trade Agreement, Canada-Peru Free Trade Agreement (CPFTA), Chapter 5 - Canadian Free Trade Agreement (CFTA), Chapter 19 - Comprehensive Economic and Trade Agreement (CETA), Chapter 10 - North American Free Trade Agreement (NAFTA), World Trade Organization-Agreement on Government Procurement (WTO-AGP) .

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.