Logistics and Resource Management of Emergency Response Assets

Solicitation number EN578-170003/29

Publication date

Closing date and time 2019/02/07 14:00 EST

Last amendment date


    Description

    January 29, 2019

    Attachment 5 has been added. The document contains a question and an answer related to the Challenge.

    *******************

    January 22, 2019

    Attachment 5 has been added. The document contains questions and answers related to the Challenge.

    *******************

    January 15, 2019

    1. The closing date for this challenge has been extended to February 7th, 2019 at 14:00 EST.

    2. The presentations used during the webex can be requested at: solutions@canada.ca

    ********************

    January 14, 2019

    1. Attachment 3 has been added. The document contains questions and answers related to the Challenge.

    2. Thank you to everyone who joined or tried to join us for our Defence Research and Development Canada challenges information session in English.

    We’re really sorry, we had some technical issues and we've postponed the session.

    We’ve fixed the issue and we will be having another English session Wednesday, January 16 at 10:00am (EST). For details, see Attachment 4.

    ****************************

    January 10, 2019

    Attachment 2 has been added. The document contains questions and answers related to the Challenge.

    ****************************

    January 7, 2019

    Are you interested in the latest Department of National Defence (DND) — Defence Research and Development Canada Centre for Security Science challenges?

    Join us for a Webex session on January 10, 2019. English session at 10am. French session at 11am.

    For details, see Attachment 1.

    *Please note that interested suppliers are not obligated to attend in order to provide a proposal.

    **Please note that only questions related to the program will be answered, questions about specific challenges should be submitted to tpsgc.sic-isc.pwgsc@tpsgc-pwgsc.gc.ca

    ********************

    This Challenge Notice is issued under the Innovative Solutions Canada Program Call for Proposals 002 (EN578-170003/C).

    Please refer to the Solicitation Documents which contain the process for submitting a proposal.

    Steps to apply:

    Step 1: read this challenge

    Step 2: read the Call for Proposals

    Step 3: propose your solution

    Challenge title: Logistics and Resource Management of Emergency Response Assets

    Sponsoring Department: Department of National Defence (DND) - Defence Research and Development Canada Centre for Security Science

    Funding Mechanism: Contract

    Maximum Contract Value:

    Multiple contracts could result from this Challenge.

    The maximum funding available for any Phase 1 Contract resulting from this Challenge is $200,000.00 CAD (plus tax) including shipping, travel and living expenses, as applicable, for up to 6 months.

    The maximum funding available for any Phase 2 Contract resulting from this Challenge is $1,000,000.00 CAD (plus tax) including shipping, travel and living expenses, as applicable, for up to 2 years. Only eligible businesses that have completed Phase 1 could be considered for Phase 2.

    This disclosure is made in good faith and does not commit Canada to contract for the total approximate funding.

    Travel:

    For Phase 1, it is anticipated that three meetings will required the successful bidder(s) to travel to the location below:

    Kick-off meeting

    Ottawa, Ontario

    Progress Review meeting

    Teleconference/videoconference

    Project Completion meeting

    Ottawa, Ontario.

    Problem Statement Summary

    The Department of National Defense (DND) is seeking a solution that will provide innovative, advanced real-time decision support solutions for civilian, municipal, provincial, and federal (Royal Canadian Mounted Police and DND) first responder command personnel (police, fire and paramedic) during critical incidents, where multiple jurisdictions and agencies work together. Although there may be a number of components involved in critical incidents, the focus for this challenge is on the creation of new tools and technologies to identify, acquire, track and distribute available resources (defined as equipment, supplies and personnel).

    Problem Statement

    Currently, DND and first responder command personnel rely on a number of techniques and tools to track and/or replenish their resources, from spreadsheets to more sophisticated software applications. Responders need the ability to integrate data from all stakeholders to identify which resources are available for a response and anticipated timelines for delivery. The Department of National Defense (DND) is seeking a solution that could create future state systems and tools based upon an evaluation of current available technologies (e.g. Radio-Frequency Identification (RFID), Global Positioning System (GPS), cell services) to identify, acquire, track and distribute available resources in support of an incident response. Systems should also be readily adaptable to be used as inventory management for supplies where replenishing may be needed (e.g. paramedic ambulance resources).

    Desired outcomes and Considerations

    Essential (Mandatory) Outcomes

    Proposed solutions must:

    1. Have the ability to digitally request resources from the field and track disposition of request, resource status and location is also desirable.
    2. Have the ability to digitally inventory resources utilized by front line vehicles and track disposition of request, resource status and location
    3. Create an integrated repository of all resources available for incident-specific response
    4. Create a graphic display of critical or selected resources on an incident map
    5. Displays critical or selected resources as standardized icons
    6. Integrate Geographic Information System (GIS) coordinates and incident-specific maps which displays data in layers

    Additional outcomes

    Proposed solutions should:

    1. Provides resource details (e.g., agency of origin, manufacturer and model) on request
    2. Allow user queries of data
    3. Have the ability to filter data and customize filter criteria
    4. Allow users to place resource requests and check status of existing requests from the field
    5. Provide acknowledgement and status of resource requests in real time
    6. Have the ability to ingest data sources in real time maintaining open format for outputs
    7. Have the ability to access last-known dataset when off-line
    8. Address relevant privacy and ethical concerns.
    9. Have the ability to integrate data from all stakeholders to identify which resources are available for a response and anticipated timelines for delivery
    10. Have the ability to integrate resource data from participating First Responder agencies (police, fire and paramedic) for a holistic picture of resources available on scene for incident-specific response.
    11. Have the ability to track inventory from the main storage/receiving locations through to utilization in the field for front-line responders
    12. Have the ability to quickly check the status of resource requests from the scene, without having to communicate over radio channels

    Background and Context

    The intended users of the solution are primarily civilian first responders – police officers, fire fighters, paramedics and other ‘operators’ - who are normally clients of the Canadian Safety and Security Program (CSSP) administered by Defence Research and Development Canada (DRDC), in partnership with Public Safety Canada. The CSSP aims to strengthen Canada’s ability to anticipate, prevent/mitigate, prepare for, respond to, and recover from acts of terrorism, crime, natural disasters, and serious accidents through the convergence of Science and Technology (S&T) with policy, operations and intelligence.

    The CSSP invests in, among other things, developing capabilities that help responders to conduct operations safely and effectively. Related CSSP project investments are intended to foster improvements to detection and decontamination technologies, forensic techniques, personal protective equipment, explosives countermeasures, and associated standards and processes. The Centre for Security Science undertakes to identify remaining S&T capability gaps where the CSSP and other federal investments may be positioned to help.

    Recent analysis conducted for the US Department of Homeland Security - Project Responder 5- revealed that responders believed one key component to coordinating response action is, “the ability to know, in real time, the availability, location and status of all resources”. This capability is one of the highest prioritized capability needs by the responders that participated in PR5. Canadian counterparts have articulated similar capability gaps during Canadian Safety and Security Program engagement activities with key leaders.

    ENQUIRIES

    All enquiries must be submitted in writing to TPSGC.SIC-ISC.PWGSC@tpsgc-pwgsc.gc.ca no later than ten calendar days before the Challenge Notice closing date. Enquiries received after that time may not be answered.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Secrétariat de Solutions Innovatrices Canada / Innovative Solutions Canada Secretariat
    Email
    TPSGC.SIC-ISC.PWGSC@tpsgc-pwgsc.gc.ca
    Address
    10 Wellington
    Gatineau, QC, K1A 0S5
    CA

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: