Intent

The National Capital Commission is a federal Crown corporation created by Canada’s Parliament in 1959 under the National Capital Act. Building on more than a century of experience, the NCC provides unique value in the Capital Region by fulfilling three specific roles: long-term planner of federal lands, principal steward of nationally significant public places, and creative partner committed to excellence in development and conservation. As part of its mission, the NCC manages a floral program consisting of spring bulbs and summer annuals and perennials.

Term

The National Capital Commission (NCC) is seeking the services of a contractor to supply horticultural services in the form of growing, caring for and maintaining annuals for the NCC’s floral planters along Confederation Boulevard in Canada’s Capital. The contract is for three (3) years from April 1^st 2019 to October 31st 2021.

Scope and geographic boundaries

The Contractor shall provide personnel, material and facilities to accomplish the following tasks: 

1. Supply the material, equipment and greenhouse facilities to grow¹, care for and maintain the plants requested by the NCC; 

1. Supply qualified personnel and necessary equipment to transport, plant, arrange and maintain floral displays throughout the growing season from early June to mid-October, including the Canadian Thanksgiving week;
2. Supply qualified personnel and necessary equipment to remove floral displays, clean and return planter liners and other material to the NCC warehouse at the end of the growing season.
3. Supply a qualified horticulturist to coordinate and monitor the growing of the plant material, and to supervise the maintenance work performed. The horticulturalist will interface with the NCC throughout the term of the contract.

Planters are supplied and installed by the NCC along the Confederation Boulevard located in Ottawa (Ontario) and Gatineau (Québec). There are approximately 252 floral planters of various styles to be managed and maintained by the contractor. Quantities may vary by ±10%.

All prices for services listed herein must include the cost of materials, growing and planting mediums, fertilizer, geotextile, gravel, water, labour (including horticultural expertise) and any other products, materials and services necessary for the delivery and maintenance of the highest quality floral displays.

The Contractor shall provide services within the geographic boundaries indicated in Appendix 1 - Contract Boundaries.

Contractor’s Responsibilities

The Contractor shall provide at his/her own expense all materials and services included and required as part of this contract. The Contractor shall also, as an integral part of this contract, be responsible to make all necessary adjustments to the required service/maintenance schedules to respond to changes, variations and unforeseen weather or other conditions or situations which may impact the quality of the floral display. The Contractor shall also supply all plant material which will be sourced from the qualified grower that forms part of the proposal, along with all the equipment required to fulfill the obligations of the contract.

The Contractor shall ensure that competent personnel are in place at all times to carry out the work of the contract. This includes ensuring that similarly competent back up personnel are available in case any event, regardless of its cause, renders staff unavailable for completion of the contract. The Contractor is responsible for hiring and retaining high quality and experienced sub-contractors including the Grower which meet or exceed the requirements set out in this contract

Further information regarding the NCC can be found at www.ncc-ccn.gc.ca .

CONTRACT TERM: April 1, 2019 to Oct 31, 2021.

PROCUREMENT METHOD: Pass mandatory & rated requirements, then lowest compliant bidder.

ADDRESS ENQUIRIES TO: Questions and requests for clarification from Bidders will be accepted until 12:00 noon on March 13, 2019. Throughout the RFP bidding process, the NCC shall endeavour to provide responses to inquiries (by the issuance of addenda) deemed relevant by the NCC and received in writing by the Contracting Authority. Only information provided in addenda shall be considered to be an integral part of the RFP and any resulting contract. Your questions and requests for clarifications must be submitted in writing and addressed to Allan Lapensée at email allan.lapensee@ncc-ccn.ca.

BID DEADLINE: March 22, 2019 at 3:00:59pm EST

RETURN TO: National Capital Commission, Procurement Services, 40 Elgin Street, 2^nd floor Security Office, Ottawa, Ontario K1P 1C7, Reference NCC tender file # AL1783.

There is no public opening.

LANGUAGE: Bidder may submit offer in English or in French.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.