Horticultural Services

Solicitation number AL1783

Publication date

Closing date and time 2019/03/22 16:00 EDT


    Description

    Intent

    The National Capital Commission is a federal Crown corporation created by Canada’s Parliament in 1959 under the National Capital Act. Building on more than a century of experience, the NCC provides unique value in the Capital Region by fulfilling three specific roles: long-term planner of federal lands, principal steward of nationally significant public places, and creative partner committed to excellence in development and conservation. As part of its mission, the NCC manages a floral program consisting of spring bulbs and summer annuals and perennials.

    Term

    The National Capital Commission (NCC) is seeking the services of a contractor to supply horticultural services in the form of growing, caring for and maintaining annuals for the NCC’s floral planters along Confederation Boulevard in Canada’s Capital. The contract is for three (3) years from April 1st 2019 to October 31st 2021.

    Scope and geographic boundaries

    The Contractor shall provide personnel, material and facilities to accomplish the following tasks: 

    1. Supply the material, equipment and greenhouse facilities to grow1, care for and maintain the plants requested by the NCC; 
    1. Supply qualified personnel and necessary equipment to transport, plant, arrange and maintain floral displays throughout the growing season from early June to mid-October, including the Canadian Thanksgiving week;
    2. Supply qualified personnel and necessary equipment to remove floral displays, clean and return planter liners and other material to the NCC warehouse at the end of the growing season.
    3. Supply a qualified horticulturist to coordinate and monitor the growing of the plant material, and to supervise the maintenance work performed. The horticulturalist will interface with the NCC throughout the term of the contract.

    Planters are supplied and installed by the NCC along the Confederation Boulevard located in Ottawa (Ontario) and Gatineau (Québec). There are approximately 252 floral planters of various styles to be managed and maintained by the contractor. Quantities may vary by ±10%.

    All prices for services listed herein must include the cost of materials, growing and planting mediums, fertilizer, geotextile, gravel, water, labour (including horticultural expertise) and any other products, materials and services necessary for the delivery and maintenance of the highest quality floral displays.

    The Contractor shall provide services within the geographic boundaries indicated in Appendix 1 - Contract Boundaries.

    Contractor’s Responsibilities

    The Contractor shall provide at his/her own expense all materials and services included and required as part of this contract. The Contractor shall also, as an integral part of this contract, be responsible to make all necessary adjustments to the required service/maintenance schedules to respond to changes, variations and unforeseen weather or other conditions or situations which may impact the quality of the floral display. The Contractor shall also supply all plant material which will be sourced from the qualified grower that forms part of the proposal, along with all the equipment required to fulfill the obligations of the contract.

    The Contractor shall ensure that competent personnel are in place at all times to carry out the work of the contract. This includes ensuring that similarly competent back up personnel are available in case any event, regardless of its cause, renders staff unavailable for completion of the contract. The Contractor is responsible for hiring and retaining high quality and experienced sub-contractors including the Grower which meet or exceed the requirements set out in this contract

    Further information regarding the NCC can be found at www.ncc-ccn.gc.ca .

    CONTRACT TERM: April 1, 2019 to Oct 31, 2021.

    PROCUREMENT METHOD: Pass mandatory & rated requirements, then lowest compliant bidder.

    ADDRESS ENQUIRIES TO: Questions and requests for clarification from Bidders will be accepted until 12:00 noon on March 13, 2019. Throughout the RFP bidding process, the NCC shall endeavour to provide responses to inquiries (by the issuance of addenda) deemed relevant by the NCC and received in writing by the Contracting Authority. Only information provided in addenda shall be considered to be an integral part of the RFP and any resulting contract. Your questions and requests for clarifications must be submitted in writing and addressed to Allan Lapensée at email allan.lapensee@ncc-ccn.ca.

    BID DEADLINE: March 22, 2019 at 3:00:59pm EST

    RETURN TO: National Capital Commission, Procurement Services, 40 Elgin Street, 2nd floor Security Office, Ottawa, Ontario K1P 1C7, Reference NCC tender file # AL1783.

    There is no public opening.

    LANGUAGE: Bidder may submit offer in English or in French.

    The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Organization
    National Capital Commission
    Address
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Canada
    Contracting authority
    Lapensée, Allan
    Email
    allan.lapensee@ncc-ccn.ca
    Address
    NCC - 40 Elgin Street, Suite 202
    Ottawa, ON, K1P 1C7
    CA

    Buying organization(s)

    Organization
    National Capital Commission
    Address
    40 Elgin Street
    Ottawa, Ontario, K1P 1C7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    000
    French
    3
    000
    English
    21

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Region of opportunity
    Canada
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.

     

    Date modified: