Program Validation and Quality Assurance Program Design

EC, headed by the CEO, an agent of Parliament, is an independent, non-partisan agency with unique organizational features that reports directly to Parliament. EC exercises general direction and supervision over the conduct of elections and referendums at the federal level. Its mandate is to:

1. be prepared to conduct a federal general election, by-election or referendum;
2. administer the political financing provisions of the CEA;
3. monitor compliance with electoral legislation;
4. conduct public information campaigns on voter registration, voting and becoming a candidate;
5. conduct education programs for students on the electoral process;
6. provide support to the independent commissions in charge of adjusting the boundaries of federal electoral districts following each decennial census;
7. carry out studies on alternative voting methods and, with the approval of parliamentarians, test alternative voting processes for future use during electoral events; and;
8. provide assistance and cooperation in electoral matters to electoral agencies in other countries or to international organizations.

Requirement:

Elections Canada (EC) requires the services of a professional auditing firm where its designated professional resources will:

• Examine and validate the entire Political Financing compliance program, including but not limited to the multi-year audit plan, engagement management and reporting, materiality thresholds, a suite of audit programs, certain processes and make recommendations to assist the directorate in ensuring the compliance program is both effective and efficient at meeting its mandate and;
• Develop a comprehensive and adaptable Quality Assurance Program in support of the Political Financing and Audit Transformation and Business Process redesign project.

Timeline

By September 30^th, 2019: delivery of your final report on recommendations and validations for our entire compliance program to the Project Authority.

By November 30^th, 2019: delivery of final Quality Assurance program, implementation plan, and training program to the Project Authority.

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Ghislaine Parent, Procurement and Contracting Services

Elections Canada File No: ECGP-RFP-18-0523

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to Proposition-Proposal@elections.ca no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at Proposition-Proposal@elections.ca.

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at www.elections.ca.

Debriefings

Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.