Stikine River Boat Charter Service 2019

F5211-190105

ADVANCED CONTRACT AWARD NOTICE

Title: Stikine River Boat Charter Service 2019

The Department of Fisheries and Oceans Canada has a requirement for the provision of a Stikine River Boat Charter Service

The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to Myles Sampson, Telegraph Creek, BC. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the ACAN posting period.

If other potential suppliers submit a statement of capabilities during this ACAN posting period that meets the requirements set out in the ACAN, the government will proceed to a full tendering process on either GETS (government electronic tendering system – buy and sell) or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

Objective

Fisheries and Oceans Canada (DFO) has a requirement to transport supplies and staff to and from Telegraph Creek, BC to DFO’s field camp located on the west bank of the Stikine River 2km upstream from the Canada/US international boundary and back between the period of date of contract award and November 2019. If the option years are exercised, then this would reoccur between April and November for up to (2) option years.

Background

The Department of Fisheries and Oceans manages Stikine River commercial, food social and ceremonial fisheries (FSC), and recreational salmon fisheries located within the Stikine River basin at sites located between the town site of Telegraph Creek and the Canada US international border. The infrastructures to support DFO's activities include, among others, a base camp located near the international border that houses DFO support staff. This camp does not have road access and, therefore, is supported by water and air transport.

Scope of Work

The work will include, but is not limited to, travel in boats, loading unloading, and transport of supplies and personnel as required, and the operation and maintenance of the boats and equipment. It is estimated that up to twenty (20) trips may be conducted between date of contract award and November 2019. If the option years are exercised, there may be up to twenty (20) trips during the period between April and November in both 2020 and 2021. In addition to this, there is a requirement to conduct up to 30 hours of expediting in the vicinity of Telegraph Creek to obtain supplies (primarily boat fuel and propane) for transport to the DFO field camp during each year of the contract.

Requirements:

The contractor is required to provide boat charter services from (Telegraph Creek, B.C) and return to the department of Fisheries and Oceans field camp located on the west bank of the Stikine River 2km upstream from the Canada/US international boundary and return., Fig 1 (attached) to load, unload and transport supplies and staff . In addition, the Contractor will conduct up to 30 hours of expediting in the vicinity of Telegraph Creek to obtain supplies (primarily boat fuel and propane) for transport to the DFO field camp.

The contractor will be required to provide one (1) boat operator and one (1) vessel with a minimum length of 5.5 metres (18 feet) and with a total volume capacity of 9m³ (318 ft³). The vessel must have a total pay load including passengers that exceeds 750 kg (1653.47 lbs)

Tasks

The contractor must obtain, load and handle gas and propane.

The Contractor must load, unload and transport supplies and personnel from/ back to Telegraph Creek, BC.

The Contractor must provide a safety briefing prior to departure.

Vessel Requirements

Vessel must have a minimum length of 5.5m (18ft). This will be referenced in the completed Charter Vessel Application Form.

Vessel must have a minimum total volume capacity must be 9m³ (318 ft³). This will be referenced in the completed Charter Vessel Application Form.

Vessel Capacity (total pay load including passengers) must be a minimum or exceed 750 Kg (1653.47 lbs). This will be provided in the completed Charter Vessel Application Form.

Vessel must have a minimal operational range, without the need to refuel of 200 km minimum.

Vessel can travel this route at a minimum boat speed of 30km/h allowing the one way trip to be a maximum of 6 hours.

Vessel must provide protection of passengers from environmental elements such as but not limited to wind, rain and snow by having at a minimum a windshield.

Vessel Crew Requirement

The minimum crew requirements must consist of one (1) Captain.

The Captain must be familiar with the Stikine River at low, medium and high flows.

Minimum Essential Requirements

The operator (captain) must have 10 years’ boating experience the Stikine River between Telegraph Creek and the Canada US boundary (boundary located near camp). 

Trade Agreements and Other Obligations

The trade agreements apply to this requirement are the Canadian Free Trade Agreement (CFTA).

Government Contracts Regulations (GCRs) Exception and Limited Tendering Reasons

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.

There are no known alternative sources of supply.

Ownership of Intellectual Property (IP)

There is no Intellectual Property being created under this contract.

Period of the Proposed Contract

The period of the proposed contract is from date of award to 31 March, 2020, with two (2) additional one year option periods to be exercised at the discretion of the Department.

Cost Estimate

The estimated cost of the proposed contract is $120,000.00 for 3 years ($40,000.00 per year) plus tax.

Suppliers’ Right to Submit a Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the services and/or goods described herein, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing Date for Submission of a Statement of Capabilities 

Statement of Capabilities must be received no later than 2:00 PM Atlantic Daylight Time, 28 June 2019. Submissions received after this date and time will not be accepted.

Inquiries and Submission of Statement of Capabilities 

Inquires and submissions are to be submitted in writing to:

Cindy Gallant

Contracting Officer

301 Bishop Drive

Fredericton, NB E3C 2M6

Tel. 506-238-1308

Fax. 506-452-3676

Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca

Please note that the Department prefers to receive submissions electronically, however it will accept submissions in hard copy. Hard copy submissions must be received by the closing date and time. Email submissions should be less than 10MB; if the file(s) are larger please split them into more than one email. The Department is not responsible for misdirected or delayed submissions.

All submissions should note the contract file number: F5211-190105.