Records Management and Digitization Consultant

TITLE

Records Management and Digitization Consultant

DESCRIPTION OF REQUIREMENT

The Canada Revenue Agency requires consulting services in the areas of Records Management and Digitization, on an “as and when requested” basis. These services are required to obtain advice and industry expertise throughout the evaluation and implementation of CRA’s Agency and Logistics and Administrative Services Division’s (ALASD) new and ongoing Records Management and Digitization initiatives.

PERIOD OF CONTRACT

The period of the Contract is from contract award date to March 31, 2021 inclusive.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to four additional one year periods under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

EVALUATION PROCEDURES

The evaluation of proposals will be performed in three stages as follows:

Stage 1 – Mandatory Requirements

Stage 2 – Point Rated Requirements

Stage 3 – Financial Proposals

Stage 4 – Determination of the Bidder’s Overall Score

Stage 5 – Other Pre-Award Conditions

MANDATORY CRITERIA

The Bidder must meet all mandatory criteria applicable to this solicitation. Bids not meeting all mandatory criteria will be given no further consideration.

POINT RATED CRITERIA

Only the bids meeting the mandatory criteria will be evaluated and scored in accordance with the point rated evaluation criteria.

CONTRACTOR SELECTION METHODOLOGY

The compliant bid with the highest combined rating of technical merit (60%) and price score (40%) will be recommended for award of a contract subject to pre-award conditions being met.

Minimum Contract Value

The resulting contract will incorporate a stipulated “Minimum Contract Value” of $5,000, GST/HST extra.

Submission of Proposals

Bidders are to submit proposals to:

Canada Revenue Agency

Bid Receiving Unit

Ottawa Technology Centre

Receiving Dock

875 Heron Road, Room D-95

Ottawa, ON K1A 1A2

Telephone No: (613) 941-1618

Bids must be received on or before 2:00PM EDT, on March 10, 2020.

Language

Bids must be submitted in either English or French.

COMMUNICATIONS CONTACT

To ensure the integrity of this process, enquiries and other communications regarding the solicitation must be directed ONLY to the following:

Henrik Schwerdtfeger

Tel: 613-608-6997

E-mail: Henrik.Schwerdtfeger@cra-arc.gc.ca

The Crown reserves the right to negotiate with suppliers on any procurement.