Acoustic Monitoring and Security Support at Churn Creek

The Department of Fisheries and Oceans / Canadian Coast Guard has a requirement for the provision of acoustic monitoring services at Churn Creek, BC.

The purpose of this Advance Contract Award Notice (ACAN) is to signal the government’s intention to award a contract for these services to Stswecem’c Xgat’tem Stewardship Department. Before awarding a contract, however, the government would like to provide other suppliers with the opportunity to demonstrate that they are capable of satisfying the requirements set out in this Notice, by submitting a statement of capabilities during the ACAN posting period.

If other potential suppliers submit a statement of capabilities during this ACAN posting period that meets the requirements set out in the ACAN, the government will proceed to a full tendering process on either GETS or through traditional means, in order to award the contract.

If no other supplier submits, on or before the closing date, a statement of capabilities meeting the requirements set out in the ACAN, a contract will be awarded to the pre-selected supplier.

Statement of Requirement

DFO has requirement for acoustic monitoring and site security services, consisting of the following:

DFO will provide expertise and all of the necessary equipment to conduct the acoustic monitoring project with the exception of laptop computers by Stswecem’c Xgat’tem First Nation technician to be working at any given time. DFO will provide necessary software to process sonar files.

Contract technicians to be given entry level training in the operation of an acoustic monitoring site including data file collection, download, interpretation, and analysis.

Contract resources to cover each of three daily shifts; 8am-4pm, 4pm-midnight, midnight-8am.

Day shift resources process recorded sonar files on-site at the DFO trailer.

Contract resources to cover after-hours on-site security by way of two 8 hr shifts daily; 4pm-midnight & midnight-8am.

Once data files have been processed, completed data collection sheets will be given to the DFO Fisheries Technician on-site.

Minimum Essential Requirements

• For day shift resources, the capability of being trained on and using the sonar software on the provided laptop computers as directed by DFO
• For evening shift resources, the capability to perform on-site security functions as determined by DFO

Trade Agreements and Other Obligations

The requirement is subject to the Canadian Free Trade Agreement (CFTA) and exempt from the international Trade Agreements as a set-aside for minority businesses.

Government Contracts Regulations (GCRs) Exception and Limited Tendering Reasons

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) – Where only one supplier can do the work.

• The work is being conducted on Stswecem’c Xgat’tem First Nation territory and their resources are the sole resources to be contracted for this work.

This requirement is set aside for Aboriginal suppliers in accordance with the Procurement Strategy for Aboriginal Business.

The bidder must certify in its bid that it is an Aboriginal business or an eligible joint venture as defined within the Procurement Strategy for Aboriginal Business.

Security Requirements

There are no Security requirements for this contract.

Ownership of Intellectual Property (IP)

There is no Intellectual Property being created under this contract.

Period of the Proposed Contract

The period of the proposed contract is from award to November 1, 2020.

Cost Estimate

The estimated limitation of the proposed contract is $187,529.60 plus tax.

Suppliers’ Right to Submit a Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the services and/or goods described herein, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing Date for Submission of a Statement of Capabilities 

Statement of Capabilities must be received no later than 2:00 PM Atlantic Daylight Saving Time, June 5, 2020. Submissions received after this date and time will not be accepted.

Inquiries and Submission of Statement of Capabilities 

Inquiries are to be submitted to:

Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca, with F5211-200120 in the subject line.

Submissions of Capability are to be submitted to:

Email: DFOtenders-soumissionsMPO@dfo-mpo.gc.ca

Or in writing to:

Cathi Harris

Senior Contracting Officer

301 Bishop Drive

Fredericton, NB E3C 2M6

Please note that the Department prefers to receive submissions electronically, however it will accept submissions in hard copy. Hard copy submissions must be received by the closing date and time. Email submissions should be less than 10MB; if the file(s) are larger please split them into more than one email. The Department is not responsible for misdirected or delayed submissions.

Submissions to contain contract file number: F5211-200120 in the subject line.