PENSION AUDIT AND CONSULTING SERVICES

NOTICE OF PROPOSED PROCUREMENT (NPP)

PENSION AUDIT AND CONSULTING SERVICES

SUPPLY ARRANGEMENT

Solicitation No.: MA021-20-0051

Contracting Authority: Marine Atlantic Inc.

Telephone No.: 902-794-5375

Fax No.: 902-794-5283

E-mail Address: aoliver@marine-atlantic.ca

This RFQ is only for pre-qualified Suppliers for Stream 9.3 Business Consultant against Supply Arrangement E60ZT-180024/C.

DESCRIPTION OF REQUIREMENT:

The required services may include, but are not limited to the following:

• have an initial virtual meeting with MAI team to discuss pertinent information to the project.
• minimum annual start date for the proforma review is the Monday of the second week in March.
• commence the annual audit process no later than Monday of the second week of April.
• request and review proforma statements and recommend if any revisions are required based on Accounting Standards.
• request any required documentation to conduct the audit.
• maintain communication with MAI Manager of Corporate Accounting throughout the audit process.
• perform all required audit tasks.
• assist MAI employees in the preparation of the Pension Plan fund statements and assisting or training (if required) MAI employees on changes to accounting standards that could affect the MAI Pension Plan and/or statement presentation.
• provide signed audit letter as per accounting Standards.
• consultation services may be required on an ad hoc basis for changes that may be required that are outside the scope of the audit.

DURATION OF CONTRACT

The period of the Contract is from January 1, 2021 – December 31, 2022 inclusive.

EVALUATION PROCESS AND SELECTION METHODOLOGY

Mandatory Technical Criteria

Refer to Annex “C” for Mandatory Technical Criteria requirement.

Point Rated Technical Criteria

Item Description

A. Describe in detail how the Contractor will provide quality service to also include:

1. Management support
2. Method of peer reviews
3. Quality assurance

B. Describe in detail internal quality control.

C. Detail the Contractor’s approach to Client Management.

D. Detail how the Contractor will ensure the security of MAI information.

E. Describe three projects the proposed lead team member has completed with similar asset base within the last five years – Detailing pension plan knowledge.

Minimum Threshold of 50 Points must be met to move to next stage of Evaluation

Financial Evaluation

Pricing will be scored based on a relative pricing formula using the rates set out in the Basis of Payment. Each bidder will receive a percentage of the total possible points allocated to price for the particular category it has bid on, which will be calculated in accordance with the following formula:

Lowest price ÷ proponents price x weighting = proponent’s pricing points.

Basis of Selection

SACC Manual Clause (A0027T) (2012-07-16) , Basis of Selection - Highest Combined Rating of Technical Merit and Price

1. To be declared responsive, a bid must:

a)Comply with all the requirements of the bid solicitation

b)Meet all mandatory technical evaluation criteria; and

c)Obtain the required minimum of 50 points overall for the technical evaluation criteria which are subject to point rating.

2. Bids not meeting (a) or (b) or (c) will be declared non-responsive.

3.The selection will be based on the highest responsive combined rating of technical merit and price. The ratio will be 70 % for the technical merit and 30 % for the price.

4.To establish the technical merit score, the overall technical score for each responsive bid will be determined as follows: total number of points obtained / maximum number of points available multiplied by the ratio of 70 %.

5.To establish the pricing score, each responsive bid will be prorated against the lowest evaluated price and the ratio of 30 %.

6. For each responsive bid, the technical merit score and the pricing score will be added to determine its combined rating.

7. Neither the responsive bid obtaining the highest technical score nor the one with the lowest evaluated price will necessarily be accepted. The responsive bid with the highest combined rating of technical merit and price will be recommended for award of a contract.

SECURITY REQUIREMENTS

  N/A