Design, Supply, Installation and Commissioning of Radio Communication System

BACKGROUND:

The National Capital Commission (the NCC) is a Crown corporation of the Federal Government governed by the National Capital Act, which, in order to fulfill its mandate, owns a comprehensive portfolio in Canada’s Capital Region, situated and skirting both sides of the provinces of Ontario and Quebec. The NCC owns numerous facilities and parks which allows visitors to the Capital Region to take advantage of activities and have access to sites to discover the Nation’s Capital.

The NCC currently owns and operates a two-way radio system which provides coverage to the Greenbelt in the Ottawa area, the Rideau Canal, the Leamy Lake area, and within Gatineau Park.

Reliable radio communications coverage throughout Gatineau Park is more important than ever due to the recent modernization and trail expansions.

A system that meets the configuration, operational, radio coverage, and future expansion is required in order to protect the health and safety of the general public, the NCC personnel and volunteers, the Government of Canada security needs, and improve client services on behalf of the NCC.

The current two-way radio system that includes existing infrastructure, handheld, vehicle, and fixed (base station) radios shall be completely replaced in accordance with this RFP.

INTENT

The NCC is requesting proposals from qualified radio communications system manufacturers, dealers, distributors and systems integrators for a "turn-key" design, supply, installation, commissioning and maintenance of a two-way radio communications system (the “System”).

The selected Contractor shall also be responsible for the decommissioning, removal, and disposition of the existing system.

The NCC intends to engage the services of a single Contractor.

The “System” shall include all infrastructure, technology, communications links and interconnections for a System that cost-effectively and reliably meets the requirements of the NCC, including seamless, reliable and clear two-way radio communications coverage throughout the entire the NCC service area..

The system shall be fully implemented ready for the NCC system acceptance within 18 months from the date of contract award.

The NCC is considering Digital Mobile Radio (DMR) technology as the preferred technology using NCC licensed radio channel frequencies.

TERM

The Contract shall be for a period of 6 years from date of contract.

The Contractor grants to the NCC the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year periods under the same conditions.

MANDATORY BIDDERS CONFERENCE

A Bidder’s Conference followed by site examinations will be conducted by the NCC in person at the date and time indicated below.

Date: September 13 - 14, 2022 (possibility of September,15 2022)

Time: 10:00am Eastern time

Location: 33 Chem. Scott, Chelsea, QC J9B 1R5

Bidders must communicate with the Contracting Authority, Stacy Semé(stacy.seme@ncc-ccn.ca), no later than September 9 ,2022 at 2:00PM EST to confirm attendance and provide the name(s) of the person(s) who will attend

Enquiries regarding this RFP must be submitted in writing by e-mail to Sr. Contract Officer Micheline Al-Koutsi – micheline.al-koutsi@ncc-ccn.ca as early as possible within the solicitation period. Enquiries should be received no later than fourteen (14) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to all Proponents, the Sr. Contract Officer shall examine the content of the enquiry and shall decide whether to issue an amendment. All enquiries and other communications related to this proposal sent throughout the solicitation period are to be directed ONLY to the Sr. Contract Officer named above. Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal.

BID DEADLINE: January 31, 2023

RETURN TO: National Capital Commission, Bid email Bids-soumissions@ncc-ccn.ca

Refer to NCC tender file no. SS007

There is no public opening scheduled.

The procurement process of this RFSO is subject to trade agreements listed above.

The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.