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Technical Translation Services

Solicitation number 22-58137

Publication date

Closing date and time 2023/04/06 14:00 EDT

Last amendment date



    1.1 You are invited to submit one electronic Technical Proposal and one electronic Financial Proposal in two separate attachments to fulfil the following requirement forming part of this Request for Proposal. One attachment must be clearly marked ‘Technical Proposal’ and the other attachment must be marked ‘Financial Proposal’. All financial information must be fully contained in the Financial Proposal, and only in the Financial Proposal. Vendors who provide financial information in the technical proposal will be disqualified. All proposals should include the front page of this RFP duly completed.


    2.1 This is a Request for proposals to establish Standing Offers to provide technical translation services (English to French) to the National Research Council of Canada as defined in Appendix “A”. The services will be performed on an “as and when required” basis.

    2.2 For any Standing Offer issued as a result of this invitation, it is understood and agreed that:

    a) a contractual obligation will come into force only if there is an authorized Call-Up Against a Standing Offer (NRC Form 769) and only to the extent designated in the Call-Up;

    b) a Standing Offer does not oblige the Project Authority to authorize or order any

    goods/services whatsoever or to spend the estimated expenditure or any monies

    whatsoever; and

    c) the NRC’s liability under a Standing Offer shall be limited to the actual amount of the individual “Call-Up” issued within the period specified.

    2.3 The terms and conditions as set out herein will form part of the Standing Offer Agreement and will be incorporated into and form part of any and all authorized “Call-Up(s) Against a Standing Offer”.

    2.4 It is expected that approximately five (5) Standing Offer Agreements (SOAs) will be established as a result of this Request for Standing Offer. The numbers of SOA can be more or less at NRC’s sole discretion. 

    2.5 Should the number of responsive proposals be less than desired, NRC reserves the right to review proposals and select the next highest ranked submission.

    2.6 As a general procedure, work shall be offered on a rotational basis, with the order determined based on the scoring achieved in the technical and financial evaluations. The Bidder with the highest score will be offered the first call-up, the second highest score will be offered the second call-up, and so forth. Subsequent call-ups will be offered according to this order, with the exception to this outlined in Appendix “A”.

    2.7 If none of the Standing Offer Holders (SOH) are able to perform the work within the desired

    timeframe, NRC reserves the right, at its sole discretion, to solicit bids from vendors outside of this RFSO.


    3.1 The period for placing call-ups against Standing Offers resulting from this Request For Standing Offer (RFSO) shall be upon award of a standing offer to March 31, 2025.

    3.2 There is an option to renew at NRC’s discretion for four (4) subsequent one-year periods, subject to satisfactory performance and agreement upon a satisfactory fee structure for that period.


    4.1 If you require clarification regarding any aspect of this RFP, address all queries to the Contracting Authority, identified below, at least 5 working days before the closing date. All queries must be in writing and queries received less than 5 working days prior to the closing date cannot be guaranteed a response. Information received verbally will not be binding upon the NRC.

    Tania Backes


    4.2 To ensure the equality of information among Bidders, responses to general enquiries will be made available to all bidders unless such publications would reveal proprietary information. The bidder who initiates the question will not be identified. Technical questions that are considered proprietary by the bidder must be clearly identified. NRC will respond individually to the bidder if it considers the questions proprietary. If NRC does not consider the question proprietary, the bidder submitting it will be allowed to withdraw the question, or have the question and answer made available through the website to all bidders.

    4.3 Bidders who attempt to obtain information regarding any aspect of this RFSO during the solicitation period through any NRC contacts other than the Contracting Authority identified herein may be disqualified (for that reason alone).

    4.4 It is the responsibility of the Bidder to obtain clarification of the requirement contained herein, if necessary, prior to submitting its proposal. The Bidder must have written confirmation from the Contracting Authority for any changes, alterations, etc., concerning this RFSO.


    5.1 Technical and Financial Proposals must be received electronically no later than 14:00 EST (according to NRC's Server Time), March 24, 2023, to the following Contracting Authority:

    Tania Backes –

    **The maximum file size that NRC can receive in a single email is 10MB**

    **Bidders are urged to send their proposals well before the bid closing time**

    Prop Proposals must not be sent directly to the Project Authority

    1. All risks and consequences of incorrect delivery of electronic bids are the responsibility of the Bidder. The National Research Council Canada will not be responsible for late bids received at destination after the closing date and time, even if it was submitted before. Electronic bids received after the indicated closing time based on NRC servers’ received time will be irrevocably rejected. Bidders are urged to send their proposal in sufficient time, in advance of the closing time to reduce any technical issues. The National Research Council Canada will not be held responsible for bids sent before closing time but received by the NRC servers after the closing time.

    5.3 The Bidder has the sole responsibility for the timely dispatch and delivery of a proposal and cannot transfer such responsibility to the NRC. No supplementary information will be accepted after the closing deadline unless NRC requests a clarification.

    5.4 All submitted proposals become the property NRC.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)

    Partner with another business

    Are you interested in partnering with other businesses for this opportunity? Add your company to the list of businesses who are interested in partnering.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Businesses interested in partnering for this tender opportunity:
    Note: Information may not be available in both English and French. This is because the Official Languages Act does not apply.

    Contact information

    Contracting organization

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Contracting authority
    Backes, Tania

    Buying organization(s)

    National Research Council Canada
    100 Sussex Dr
    Ottawa, Ontario, K1A0R6
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Standing Offer
    English, French
    Region(s) of delivery
    Region of opportunity
    Procurement method
    Competitive – Open Bidding
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


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