Automated Permit Machine System – Lake Louise, AB

5P420-22-0201/A Automated Permit Machine System – Lake Louise, Alberta 

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

Parks Canada is not currently accepting bids via SAP Ariba, you must submit your bid VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is soumissionsouest-bidswest@canada.ca. Bids submitted by email directly to the Contracting Authority or to any email address other than soumissionsouest-bidswest@canada.ca will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-866-246-6893.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.  

REQUIREMENT

The Parks Canada Agency requires the provision of services to supply, install, operate and maintain a semi-seasonal automated permit machine system with an option to extend the contract at the end of the period identified. The services are required in the Lake Louise, Yoho, Kootenay Field Unit.

Parks Canada wishes to lease thirteen (13) automated permit machines, which will be installed by the Contractor in the locations listed below. In addition to the pay station hardware, the Contractor will also be required to provide the associated central management system to support the machines, as well as a real-time web-based enforcement application available on a mobile device.

The units will issue various national park admission as well as have the ability to issue parking permits (Upper Lake Louise). Number of units and types of passes available by location are explained below.

• In front of the Lake Louise Visitor Centre, Alberta
  • Number of units: 1
  • Power source: Solar
  • Season length: 12 months/ year (April – March)
  • Passes sold: National Park Admission (Adult, senior, youth, family; 1-5 days)
  • Style: “Pay and Display” – no license plate collection
• In front of the Yoho National Park Visitor Centre, Field, British Columbia
  • Number of units: 1
  • Power source: A/C
  • Season length: 12 months/ year (April – March)
  • Passes sold: National Park Admission (Adult, senior, youth, family; 1-5 days)
  • Style: Pay and Display” – no license plate collection
• Upper Lake Louise Parking Lot (SEASONAL OPERATION*), Alberta
  • Number of units: 11 (1 must be specially meant for wheelchair access)
  • Power source: A/C
  • Season length: 1 unit installed 12 months/ year (April – March); 10 units installed 6 months/ year (May-October). During operational seasonal of May-October, a total of 11 units are installed and functional.
  • Passes sold: Parking Permits AND National Park Admission (Adult, senior, youth, family; 1-5 days). Between May-October, BOTH parking permits and National Park Admission Passes are sold. Outside of these months, ONLY National Park Admission.

PERIOD OF CONTRACT / DELIVERY DATE

The period of the Contract is from date of Contract to March 31, 2024 inclusive.

The Contractor grants to Canada the irrevocable option to extend the term of the Contract by up to two (2) additional one (1) year period being as follows: April 01, 2024 to March 31, 2025, and April 01,2025 to March 31, 2026 inclusive under the same conditions. The Contractor agrees that, during the extended period of the Contract, it will be paid in accordance with the applicable provisions as set out in the Basis of Payment.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.

Enquiries regarding this solicitation must be submitted in writing and should be received no later than seven (7) calendar days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at www.canadabuys.canada.ca/en/tender-opportunities. Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.