CC150 POLARIS - MULTI YEAR IN-SERVICE SUPPORT CONTRACT

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
CC150 POLARIS - MULTI YEAR IN-SERVICE SUPPORT CONTRACT

W8485-125648/B
Chauvin, Lorraine
Telephone No. - (819) 956-0559 
Fax No. - (819) 997-0437


Amendment No 008 is issued to provide an eighth and last Q&A:

Question 1: There is no SOW requirement for this, but it appears
that RCAF/DND require technicians to wear "dress uniforms" (suit
type jackets, tie, etc) for VIP flights. Would these costs be
included in the Line Maintenance Flat Monthly Fee?

Answer 1: There is no requirement from RCAF/DND for technicians
to wear "dress uniforms". Some contractors might provide
uniforms for image or branding reasons. 


Question 2: Would Canada extend the solicitation period to 4 Jan
to provide reasonable travel options after the holidays? 

Answer 2: Canada will not grant any further extensions.
Proposals must be received at the Bid Receiving Unit (BRU) by 02
January 2013, 2:00PM EST. Bidders may deliver their proposals
prior to that date, and they will be accepted by the BRU.


Question 3: Can you confirm whether the deadline to submit
questions has officially changed, and when we can expect to
receive final responses to submitted questions? If we plan to
submit the bid early to avoid travelling on 1 Jan, we need to be
assured that further questions will not be posed and answered
that may change our proposal.

Answer 3: PWGSC confirms that no question asked after COB
Thursday 20 December 2012 will be answered. The last answers
will be provided on 21 December 2012. Bidders may confidently
send their bids to the PWGSC Bid Receiving Unit between
Christmas and New Year.


Question 4: In Appendix 3 Scoring Guide, Part B - Technical
Point-Rated Requirements, PQA1, the Evaluation Criteria states
"3 points will be given for the first DE and 2 points will be
given for subs (substitutes), up to a maximum of 5 points per
specialty area". If an individual has more than one DE
accreditation, will credit be given for both? For example, if a
primary DE engineer is accredited in both 'Structures' and
'Systems - Mechanical', will 6 points be granted? 

Answer 4: An individual with more than one DE accreditation will
get credit in all his/her specialty areas. In the example above,
6 points with be granted for this individual. Any additional DE
in the same specialty areas will be awarded 2 points, for a
maximum of 5 points per specialty area.


Question 5:  In PQA1, the evaluation criteria states that "DND's
requirement is a minimum crew of 3 qualified technicians (ACAs)
per refueler on air-to-air missions, available 24/7, and a
permanent state of readiness".  It is assumed that the 24/7
availability means ready to deploy 24/7 and only 3 technicians
deploy with the aircraft. Is this correct? Or does this mean
available at work (on shift) 24/7 while deployed (around the
clock work activity for 3 technicians)?

Answer 5: It means both. At all times (state of readiness),
Contractor must be ready to deploy 24/7 with a minimum crew of 3
qualified technicians per refueler. It might be more than 3
technicians for long term deployments, such as during Ops
Libeccio. At the site visit, Captain Dumais confirmed that a
team of 3 technicians could perform the work required prior to
take-off and after landing, including repairs. More than 3
technicians were deployed during Ops Libeccio, as we cannot
expect the same 3 technicians to be at work 24 hours per day for
21 days in a row.


Question 6: Can PWGSC please confirm the version of Internet
Explorer that will be on the computers used by the proposal
evaluators?

Answer 6: Internet Explorer 7.


HISTORY OF PREVIOUS NPP AMENDMENTS:

Amendment No 007 is issued to provide a seventh Q&A, to postpone
the Solicitation closing date to 02 January 2013, and to advise
bidders that inquiries received later than 20 December 2012
might not be answered.

Question: Would PWGSC agree to extend the solicitation period to
10 January 2013?

Answer: PWGSC is extending the solicitation period to 02 January
2013 at 2:00PM EST.


Amendment No 006 is issued to provide a sixth Q&A: 

QUESTION 1: The response to a previous question about Canadian
Content seems to indicate that, for those BOP Line Items that
request bidder to provide a mark-up percentage, the total bid
price calculation will not include the cost of the item, but
will only include the actual mark-up value. Is it the
Government's intention that the following Basis of Payment Line
Items include the bidder's Mark-up percentage rate and the total
value of the Mark-up amount, but not the cost of the Line Item
plus the Mark-up amount?
· 3.3 b), Mark-up HM subcontracted to EADS
· 3.4, Mark-up on Aircraft Painting
· 3.6 b), Engine Maintenance, GE O/H
· 5.0, Mark-up on Materiel/Inventory Replenishment
· 6.0, Mark-up on other Subcontracts

ANSWER 1:  In table 2 of the BOP, the total bid price excludes
spendings such as subcontracts to EADS, aircraft painting,
engine maintenance, material/inventory replenishment and other
subcontracts. The total bid price includes only the mark-up, as
the spendings are the same for all bidders. Nevertheless, Canada
will reimburse the contractor's laid-down cost, and pay the
mark-up or service charge associated to the spending, plus
applicable taxes.   


QUESTION 2: Canada has identified that the cost of the Airbus
MRO-CSA is to be included in flat rate for line maintenance.
Please clarify that this is only the cost of the MRO-CSA, and
not services resulting from it such as engineering support,
flight permit authorization, etc.

ANSWER 2: Canada confirms that the cost of services resulting
from the Airbus MRO-CSA, such as engineering support and flight
permit authorization, will be reimbursed under BOP Line Item
6.0, Miscellaneous Subcontracts, plus applicable mark-up and
taxes.


QUESTION 3: Para 6 a) of RFP Annex A, Instructions For Technical
Submissions, states 3 projects in last 2 years. The Scoring
guide states 3 projects in last 5 years. This was changed prior
to the formal RFP was put out. Please confirm it is 3 projects
in the last 5 years

ANSWER 3: 3 projects in the last 5 years is confirmed. RFP Annex
A will be updated at the next opportunity.

QUESTION 4: Solicitation amendment No 2 was published on MERX
this week. Are there any changes from the original solicitation
? Aren't we at amendment No 005 ?

ANSWER 4: The Solicitation is the 475 or so page document that
includes Sol Parts 1 to 7, Annexes A and B, the SOWs, BOP, GFE,
CHI and all related documents. The Solicitation itself (Parts 1
to 7) has not changed, other than the closing time that was
changed from 2:00PM EDST to 2:00PM EST (Sol amdt 001). Annexes A
and B were updated this week (Sol amdt 002). 

The Notice of Proposed Procurement (NPP) has been amended five
times so far, to include Q&A No 1 to Q&A No 5. Canada can amend
the NPP without amending the Solicitation.


QUESTION 5: Schedule A para 4.4.7.3 Procurement identifies that
"contractor shall use items from its own inventory for
components that are common with other fleets in its service to
the maximum extent possible."  Please advise how these items are
to be invoiced under the Basis of Payment?

ANSWER 5: As all DND-owned CC150 inventory is located in
Trenton, segregated from any other fleet inventory, the
Contractor is expected to replenish CC150 stock independently
from its other business(es). Contractor would use items from its
own inventory when doing heavy maintenance, component
maintenance or engine maintenance, where applicable. The invoice
for such maintenance would be based on time&material, with the
time invoiced at the BOP hourly rate, and with materials
invoiced at laid-down cost + the applicable mark-up of BOP Line
item 5.0  

QUESTION 6: In Appendix 3 Scoring Guide, Part B - Technical
Point-Rated Requirements, PQA1, the Evaluation Criteria states
"3 points will be given for the first DE and 2 points will be
given for subs, up to a maximum of 5 points per specialty area".
Please clarify how to achieve maximum points if all DEs are
employed by the Prime (i.e. no subcontractors).

ANSWER 6: Any bidder can achieve the maximum of 5 points per DE
specialty area, should subcontractors be involved or not. Three
points will be given for the first DE, and a maximum of 2 points
will be given if there are additional DEs (substitutes). 


QUESTION 7: In Part 3 - Bid Preparation Instructions: General,
Paragraph 1.3 (a), the instruction states to "use 8.5 x 11 inch
paper". Please confirm that it is acceptable to use larger paper
by exception as fold-outs to illustrate complex schedules or
charts for better readability.

ANSWER 7: Canada confirms that larger paper format is authorized
for fold-outs.


QUESTION 8: In Appendix 3 Scoring Guide, Part B: Technical
Point-Rated Requirements PMP3 and PQA3 both state 'Bidder is
requested to list the personnel required on Table PQA3'. There
is a table PQA2 in the RFP but no table PQA3. Please clarify if
table PQA2 is the correct table to be used for the technical
point-rated requirements PMP3 and PQA3. 

ANSWER 8: Table PQA2 is the correct table to be used to list the
personnel/qualifications for the point-rated requirements PMP3,
PQA2 and PQA3, namely. However, Canada will accept any table
labelled "PQA2", "PQA3" or "PQA2/PQA3" with a list of
personnel/qualifications.


Amendment No 005 is issued to provide a fifth Q&A.

Question: As written, the SOW seems to impose the business model
of Prime/Subs. Can a joint venture be considered as the Prime
Contractor, with a clear division of responsibilities between
the members of the joint venture? One of the partners in the
joint venture would hold the AMO for line maintenance, and be
responsible for the AMO-related requirements (MPM, quality
program, etc). The other partner(s) would be responsible for
contractual requirements, such as TSA, Training Systems, Point
of Contact, reports, etc. 

Answer:  A joint venture is authorized by Canada, as provided at
clause 17 of the Standard Instructions 2003 (2012-07-11) that
form part of the bid solicitation. Accordingly, the Prime
Contractor can be a joint venture. However, if a contract is
awarded to a joint venture, and as provided at clause 17 of the
Standard Instructions 2003 (2012-07-11), the contract will
provide that all members are jointly and severally or solidarily
liable for the performance of the Work.

	Also, certain requirements will have to be met by all members
of a joint venture, such as security and financial solvancy
matters. For other requirements, essentially technical in nature
(AMO, parts distribution, etc.), the joint venture will need to
demonstrate that at least one member meets these requirements.

	Canada has revised the RFP documents to provide clear
instructions with regards to the requirements that must be met
by all members of the joint venture, or by at least one member.


Amendment No 004 is issued to provide a fourth Q&A.

Question 1. The bid preparation instructions indicate that 6
copies of Document A (Technical Bid) are to be provided on
CD-ROM.  Is it acceptable to provide these copies on a "flash
drive", "memory stick" or "USB drive"?

Answer 1. Yes. Bidders may provide their bid on a memory stick
or other device that can be used with a laptop. Documents
provided in .pdf format must have the OCR (Optical Character
Recognition) feature. Microsoft Office Suite documents are
accepted.


Question 2. Tech SOW 4.3.1b) states that all interior and
exterior cleaning services, though part of line maintenance
services, may be sub-contracted. Are these services included in
the firm monthly price, or can they be invoiced separately under
BOP 3.1 c) (the second c) ?

Answer 2. Interior and exterior cleaning services are included
in the firm monthly price. During the site visit, 8 Wing showed
bidders the hangar used for aircraft washing. Bidders were told
that this facility was available to the CC150, and that the
contractor's technicians would receive training. Bidders may
however subcontract these services, but Canada will not pay for
them under BOP 3.1 c)(2). 

Sub-question a): Are NDT, machinist, etc., considered as AWR's ?
(Ref: Sched A Paragraph 4.3.1 a), e) & f)
Answer: a) Specialized services, such as machinist or NDT, could
be considered as AWRs to line maintenance. They have in the past.
Sub-question b): what is and/or was the average aircraft
cleaning fee (interior and exterior) from the local
subcontractor ?
Answer: b) As these services are included in the line
maintenance monthly price of BOP 3.1a), Canada does not know the
average cost of aircraft cleaning. 

Question 3. Please define "single entry" and "multiple entry" of
BOP 3.1 c) (1).

Answer 3. "Single entry" occurs when the CC150 lands in theatre
once during a trip. "Multiple entry" occurs when the CC150 lands
more than once, such as shuttling back and forth 3 times between
Kandahar and Camp Mirage during the same trip. 

Question 4. Reference SOW paragraph # 4.1.1 b and RFP Annex A,
Appendix 3, Part A, Technical Mandatory Requirements, TM5, TM6,
TM8 and TM9.  Are Bidders required to identity all service
providers and submit copies of all specialized AMO certificates,
and to submit copies of all MPMs to meet the mandatory
requirement as stated?  Such a list could number in the hundreds.

Answer 4. Canada will accept TC/FAA/EASA certificates for TM5
and TM6. TM8 and TM9 are deleted. The program plan, transition
plan and material management section of the scoring guide should
describe how subcontractors will be selected IAW TC requirements
(ie via bidder's existing MPM/MCM).  The bidder is not required
to include TC manuals and certificates for each subcontractor. 
There is no requirement to use only TC accredited organizations
to perform component overhauls (ie outside Canada) since the
CARs allows accepting foreign documentation.


Question 5. The incumbent seems reluctant to assist DND with a
smooth transition. Can you confirm the incumbent's contractual
obligations on transition to the successful bidder?

Answer 5. There was a misunderstanding during the site visit.
The Contracting Authority told the attendants that the incumbent
had not yet invoiced Canada for the cost of the license to
SMART, which was not true. The invoice was on the incumbent's
last claim that was sitting on her desk when she came back from
Trenton. Bidders may ask any question about the IM/IT situation
in order to prepare their bid. There are very little (if any)
specific contractual obligations for the transition in the
incumbent's contract.   


Question 6. Can Canada provide a list of bidder attendees of the
mandatory site visit ?

Answer 6. A list will be provided to qualified bidders upon
request. 


Question 7: In reference to Tech SOW Clause 5.0, Customer
Support and Other Services Agreements:

a) Prior to bid award, does bidder need to provide documentation
that it has communicated with Funkwerk (LOU or MOU) ?
ANSWER: No. There is no requirement for the incoming contractor
to enter a relationship with Funkwerk prior to bid award.

b) Same question for AACS ? Is the cost also included in
Miscellaneous Subcontracts of BOP 6.0 ? and if not, will that
cost be paid by DND or does it need to be included in the Flat
rate of Line Mtce ? 

ANSWER: A letter of support from AACS, or a copy of existing CSA
is required at RFP Annex A, Appendix 3, Scoring Guide. Tech SOW
5.1.2 states that the "Prime Contractor shall enter a separate
CSA with AACS as a Maintenance, Repair and Overhaul (MRO)
organization for the purpose of buying products and services for
the CC150." The cost of maintaining a MRO CSA with Airbus should
be included in the flat rate of Line Maintenance. 

c) In reference to Tech SOW 5.4 & 5.6 - Will these costs be paid
by DND ? 
ANSWER: Yes. These costs would be paid under BOP 6.0.


Question 8: Can you confirm where the SMART data is hosted?
Specifically, is it hosted on a DND server that bidder would
gain access to on contract award, and presumably continue to use
if desired; or, is it hosted on a L3 server that would require a
different data transition strategy involving DND, L3 and the
successful bidder?

Answer 8: SMART is hosted on L-3 MAS server. As indicated in Q&A
No 3, Canada will arrange for the transfer of CC150 specific
data from L-3 MAS to the winning Bidder. The timeframe for this
transfer is estimated to be within 30 days after contract
termination. As indicated in Q&A No 2: Through the current
In-Service Support contractor L-3 MAS, Canada has acquired a
license to SMART and secured the services of engineer Yong Li to
support the application at a cost of $3,000./month. SMART will
be made available to the next In-Service Support contractor by
DND. There is no interface between SMART and SAP, the IM/IT
application used by L-3 MAS, nor with any DND system or
application, nor with any other application. 

Question 9: Is it mandatory to have DAO/AEO qualifications in
order to respond to the RFP or can this be subcontracted? Would
this penalize the bidder in any way? 

Answer 9.: Sub-contracting of the DAO/AEO is allowed and it
should not penalize the bidder. However, bidder is requested to
provide a firm fixed monthly rate for the engineering support as
well as an hourly rate for Additional Work Requests. Further,
bidders are requested to provide a list of engineers with
qualifications and delegations. Bidders are referred to
Evaluation criteria PQA1 where a delegation matrix and letter of
support from the subcontrator is called for.


Question 10: Are the Material Management, 3 buyers, A/C record
clerks and Admin support still located in YYZ ?  If yes, what is
the square footage used ?

Answer 10: L-3 MAS relocated the Material Management team from
Air Canada-owned offices to L-3 Communications-owned offices in
Toronto. No information on square footage is available.



Amendment No 003 is issued to provide a third Q&A, and to amend
the closing time to 2:00PM EST on 20-12-2012. The closing time
of the Solicitation, as well as Annex B, Instructions for
Financial Proposal Submission, were updated. A summary of the
mandatory site visit and a copy of the 437 Sqn Powerpoint
presentation are available upon request to the Contracting
Authority. 

QUESTION 1. Does the transfer of data from Smart and SAP (both
at L-3 MAS) into another database need to be done prior to the
first Heavy check ? What would be the timeframe to transfer the
data? What cooperation can we expect from L-3 MAS?

ANSWER 1: Canada will arrange for the transfer of CC150 specific
data from L-3 MAS to the winning Bidder. The timeframe for this
transfer is estimated to be within 30 days after contract
termination.  As the Start of Service date is unknown, the first
Heavy check could be performed at Avianor or EADS EFW.

QUESTION 2. What is the format of the data to be transferred ? 
		            
ANSWER 2: Data in SMART is in a SQL database.  Bidders are to
explain, as part of their transition plan, activities and
timeframe for migrating data and for set-up of their proposed
IM/IT solution.  

QUESTION 3. Will  there be a cost associated to acquiring the
data from L-3 MAS that bidders need to take into consideration
in their price proposal?
		 
ANSWER 3: Canada would pay for any cost associated to the
close-out of the contract with L-3 MAS directly. Bidders need
not consider them. 

QUESTION 4. Schedule C, Tables 1 & 2: 30,000 hours are estimated
for the heavy Mtce. Is this the number that needs to be used for
the bid ? Is there a flat rate portion and AWRs invoiced on a
Time and Material basis?
				
ANSWER 4.: In the performance of the work, there could be a flat
rate portion and additional work invoiced on a T&M basis. For
bid evaluation purposes, estimated total hours were provided to
bidders. Some checks are heavier than others, and Canada does
not wish to provide specific details in the RFP. 
	
QUESTION 5. Does the following estimated subcontracting need to
be included in the Canadian portion 80% and foreigner 20% ?
a.       300k $ for EADS
b.      Component repairs
c.       Aircraft painting
				
ANSWER 5.: The total bid price for the service will be
established from Table 2 of the Proposed Basis of Payment. The
cost associated to these subcontracts is excluded from the
calculation. A bidder who would subcontract the heavy
maintenance outside Canada might not meet the 80% Canadian
content.
	
QUESTION 6. Who decides what modifications (not included in the
Capital projects, TA or DND626) or SB are nice to have and are
to be embodied on the CC150 fleet ?
				
ANSWER 6.:  The Technical Authority makes that decision based on
the recommendations of the ISS contractor.
	
QUESTION 7. In appendix 3, annex 1 (Line Mtce), what would be
considered as additional work request (AWR) ? There is already a
 flat rate for the labour which includes the A check, deployment
operations, MRP, management, etc. 
				
ANSWER 7.: In the past, DND has paid for additional work
performed by specialized technicians (machinists for example)
dispatched from other Aveos or Air Canada bases. There are very
little AWRs related to Line Maintenance. Most of the overtime
hours are mission related. 

QUESTION 8. On page 1 of the Final RFP released 22 October ,
please confirm the closing time should read 02:00 PM Eastern
Standard Time, not Eastern Daylight Saving Time?.

ANSWER 8.: Closing time is EST. The Solicitation will be amended.

QUESTION 9. RFP, Schedule A, SOW, 2.2 Ground Interruptions:
Please confirm this should address only flight dispatch delays
greater than 15 minutes due to technical cause factors within
the Contractor's control and responsibility.  A failure in the
airfield lighting system, for example, is a technical factor not
under the Contractor's control and responsibility.

ANSWER 9.: SOW 2.4 and 2.5 exclude interruptions caused by
factors outside of the contractor's control.
	
QUESTION 10. The CC150 ISSC SOW includes work performed under
support contracts (Trend Monitoring with GE, Tech data and pubs
with Airbus, RTOWLs with Aviatec, Training systems with
Funkwerk). Without the individual SOWs for these Customer
Service Agreements, it is impossible to price CC150 ISSC SOW
work elements and avoid duplication with existing DND funded
agreements. 

ANSWER 10.: Canada entered into agreements with GE, Aviatec and
Airbus. The incumbent entered into an agreement with Funkwerk.
The cost associated to Funkwerk is included in the Miscellaneous
Subcontracts of BOP 6.0.  SOW 5.0 describes the work required
from the ISS contractor. 


QUESTION 11. How will IM/IT transition costs be compared between
incumbent and other bidders? The incumbent will have a lower
price. Also, it is not clear where IM/IT long term sustainment
costs are to be priced. Is it to be assumed that IM/IT price is
included in the burdener rate for BOP Line Item 3.1a? Could a
separate BOP Line Item be provided?

ANSWER 11.: Bidders will need to figure their cost to transfer
the data from the systems used by L-3 MAS into their own. That
would be part of the bidder's transition cost. The incumbent
should have lower transition costs, for having won the last
competition. All bidders will need to figure their IM/IT costs,
including long term sustainment. No separate line item will be
provided in the BOP. The cost to provide IM/IT services in
Trenton should be part of the Line Maintenance Support monthly
fee, that for engineering services should be part of the
Engineering Support monthly fee, and the same goes for Material
Management. Bidders are reminded that DND does not provide any
office equipment: desks, computers, printers, photocopiers,
etc., as well as related services are provided by the Contractor.


QUESTION 12. Is it to be assumed that the price for recurring
and regenerative training after transition is included in the
burdened rate for BOP Line Item 3.1a? Could a separate BOP Line
Item be provided?

ANSWER 12.: Canada does not pay for training costs. Initial
training, recurrent training, training of new employees, etc.,
are costs borne by the Contrator. Initial training should be
part of the transition cost, and the rest would be included in
your montly fees.



Amendment No 002 was issued to provide a second Q&A. 

QUESTION 1. Do bidder's pro rate a transition plan from a
baseline of an accredited ERKS or from a non-accredited RKS? 

ANSWER 1: DND does not baseline the transition plan evaluation
against having or not having an existing accredited Record
Keeping System (RKS).  DND will evaluate if the transition plan
adequately describes the activities required to move the
technical records from SAP to a new system.  Since this is a
complex task, DND expects the contractor to be explicit on the
activities required to perform this transition, i.e. covering
the activities in the TAA ERKS advisory.  DTAES RKS specialists
will evaluate this plan, including feasibility and estimated
timeline for implementation.  


QUESTION 2. Can DND confirm their expectation for support to
deployed operations?  The RFP provides a manpower simulation
that indicates DND expects 12 technicians per MRTT deployment. 
However, this conflict with what the operational squadron
predicts.

ANSWER 2. The fourth bullet in the Notes of Table PMP3 is
replaced by the following: DND's requirement is a minimum crew
of 3 qualified technicians (ACAs) per refueler on air-to-air
missions, available 24/7, and a permanent state of readiness.
DND's expectation is sufficient resources to sustain long term
deployments and Northern operations, with minimal impact on home
base (Trenton) operations. 

QUESTION 3. With respect to the current maintenance support tool
"SMART", who owns the IP/licensing and what support contract are
in place to provide ongoing updates?  In addition, what
interfaces exist between SMART and the L3 MAS/ and DND DRMIS
that will require data inputs to DND or other support
contractors (i.e., Airbus)?

ANSWER 3. Through the current In-Service Support contractor L-3
MAS, Canada has acquired a license to SMART and secured the
services of engineer Yong Li to support the application at a
cost of $3,000./month. SMART will be made available to the next
In-Service Support contractor by DND. There is no interface
between SMART and SAP, the IM/IT application used by L-3 MAS,
nor with any DND system or application, nor with any other
application. 

QUESTION 4. What is the office square footage for 32 Buffalo? Do
we have the general sqf allocated for CC150 operations in 6
hangar? 

ANSWER 4. Bidders are invited to contact the Contracting
Authority named below for a copy of the drawing.

QUESTION 5. Will the presentations during the CC150 Bidder's
Conference be made available?

ANSWER 5. A copy of the 437 Sqn Powerpoint presentation is
available upon request to the Contracting Authority.


Amendment No 001 was issued to provide additional information
and directions for the mandatory site visit at 8 Wing Trenton on
06 November 2012. A first Q&A was also provided.

Q&A #1:

QUESTION:  Is provision of a certified (TAA accepted) ERKS
mandatory? If not, is DID AW-002 required with the Proposal?

ANSWER:  The intended wording in the SOW was to avoid forcing a
specific technical record keeping solution on the bidder that
may hinder the bidder's performance, perhaps due to an existing
efficient paper based system.  If the bidder elects to use a
100% paper solution, they shall describe this solution within a
separate plan to meet TM15, and the TAA advisory 2007-01 will no
longer apply.  Bidders should also not take for granted what
constitutes an ERKS.  For example, a simple solution using excel
spreadsheet for, but not limited to tracking aircraft
maintenance lives, inspection forecasting, and electronic
component history records, would all invoke TAA advisory
2007-01.  If the bidder proposed a hybrid paper/ERKS solution
and did not draft a project plan in accordance with TAA advisory
2007-01, they would not meet TM15 and therefore be
non-compliant.  The bidder should also be aware of the other
rated criteria, particularly IMIT and CM.  Using a 100% paper
technical record solution may make it difficult for the bidder
to meet the minimum score of 12 in each category and therefore
be non-compliant.  One would also expect using a paper based
system to require more staff, thus TP2 should reflect this. The
Authorities also wish to point out that the incumbent is
implementing an ERKS. The bidder's transition plan will need to
address how they will transition from L-3 MAS' electronic system
to a paper system.


ORIGINAL NPP:

The Department of National Defence (DND) requires in-service
support for the CC150 Polaris aircraft (Airbus A310-304) for 8
Wing Trenton, Ontario. Activities include servicing, repair and
overhaul of the aircraft and related equipment using a
commercial approach. In the performance of the work, the
contractor shall supply, other than Government Issue, all the
resources, facilities, labour and supervision, management
services, equipment, materials, drawings, technical data,
technical assistance, engineering services, inspection and
quality assurance procedures and planning necessary to perform
the work as specified in the Statement of Work and related
documents.

The period of service is five (5) years, from contract award to
31 March 2018, with two option periods of five (5) years each,
up to 31 March 2028.

Any contract resulting from the Request for Proposal (RFP) is a
replacement for an existing contract.  Included with this RFP is
a requirement for continuity of service which must be addressed
by providing a Transitional Service Plan.

This procurement includes a mandatory site visit at 8 Wing
Trenton on 06 November 2012. For more information, consult RFP
Part 2, Section 6.

This solicitation is solely limited to Canadian suppliers.

There are security requirements associated to this procurement: 

- Before award of a contract, the Contractor must hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC);

- The Contractor personnel requiring access to CLASSIFIED
information, assets or sensitive work site(s) must be citizens
of Canada and must EACH hold a valid personnel security
screening at the level of SECRET.

For more information on the security requirements, consult RFP
Part 6.
 
Any questions regarding this requirement should be directed to:

Lorraine Chauvin
Supply Specialist
PWGSC
Place du Portage, Phase III,  Tower C, 
11 Laurier Street,
Gatineau, Quebec 
K1A 0S5 
Tel: (819) 956-0559,  Fax: (819) 956-9110
Email address: lorraine.chauvin@tpsgc-pwgsc.gc.ca



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.