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Outdoor Banner Production

Solicitation number C1111-190233/A

Publication date

Closing date and time 2019/10/18 14:00 EDT

Last amendment date


    Description
    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: The bidder must supply Canadian goods and/or services
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    
    Nature of Requirements: 
    BANNERS FOR DISPLAY ON CONFEDERATION BOULEVARD
    
    PCH is requesting the services of a Contractor with expertise and experience in the fabrication and delivery of specified quantities of high tenacity, acid-dyed, nylon banners for display on Confederation Boulevard, the ceremonial route in the heart of Canada’s Capital.
    
    Each design is made of a coloured image printed onto one layer of high tenacity nylon, which is to be visible from both sides. The top and bottom of each banner incorporates an opaque strip
    onto which the text, logo is printed (both sides). 
     
    The period of the contract will be from date of award until one year after date of award, with the option to extend this period by three (3) additional one (1) year period under the same terms and conditions. 
    
    As per the Integrity Provisions under section 01 of Standard
    Instructions 2003, bidders must provide a list of all owners
    and/or Directors and other associated information as required.
    Refer to section 4.21 of the Supply Manual for additional
    information on the Integrity Provisions.
    
    For services requirements, Bidders must provide the required
    information as detailed in article 2.3 of Part 2 of the bid
    solicitation, in order to comply with Treasury Board policies
    and directives on contracts awarded to former public servants."
    
    The requirement is limited to Canadian goods and/or services.
    
    Mandatory Technical Criteria
    
    M.1 Experience of the Bidder
    
    The Bidder must demonstrate that it has been contractually bound
    under three (3) separate contracts to provide printing,
    fabrication to final format, and delivery of custom printed
    banners to locations across Canada.   
    
    The three (3) separate contracts must have been completed for at
    least two (2) separate external clients (outside of the Bidder's
    own company).
    
    During the evaluation no corporate experience gained through
    internal clients will be accepted or reviewed.
    
    The three (3) separate contracts must have been completed since
    April 01, 2019.
    
    M.1.1 Each of the three (3) contracts must have included all of
    the following requirements:
    - Custom printing of the required banners on UV resistant banner material;
    
    - Custom printing using UV resistant, colourfast acid dyes;
    
    - Finishing to final format, including trimming to final size, sewing of hems and/or seams, and preparation for display;
    
    - Packaging and delivery to final destination.
    
    M.1.2 When combined*, each of the following requirements was
    included in the three (3) contracts:
    
    - Banners fabricated using high tenacity (minimum 210 denier) nylon fabric;
    
    - Acid dye printing process;
    
    - Fabric treated with a UV inhibitor;
    
    - Full-coloured graphics;
    
    - Fabrication of banners to be used in an outdoor location (or locations) exposed to outdoor weather conditions including wind, rain and sunlight;
    
    - Management of multiple distinct designs (fifteen [15] or more) to be fabricated and assembled in packages ready for distribution;
    
    - A quantity of 600 banners or more, consisting of fifteen (15) or more distinct banner designs.
     
    *One (1) contract does not need to include all of the listed
    requirements for M.1.2, however each separate requirement must
    have been included in any of the three (3) contracts. The three
    (3) contracts together must have included all of the listed
    requirements for M.1.2.
    
    M.1.3: To demonstrate this corporate experience with external
    clients the Bidder must provide the following information in a
    description of each contract:
    a. The contract reference number
    
    b. The order quantity of banners in the contract
    
    c. The completion date of the contract
    
    d. The production turnaround time, including pre-production start-up procedures
    
    e. The client information for the contract 
    
    f. A complete description of the requirements for the printing, fabrication and finishing to final format, and delivery/distribution of each of the custom printed banners orders. The description must identify the following:
    
    o The type of UV resistant banner material used and the properties of the material;
    
    o The printing process used and the number of colours imprinted for each distinct design;
    
    o The inks used for printing;
    
    o The finishing requirements of the banners;
    
    o The number of distinct designs managed, imprinted and fabricated;
    
    o The packaging requirements;
    
    o The assembly and delivery/distribution requirements of the banners;
    
    o The final display location of the banners (example: outdoors, exposed to weather conditions including wind, rain and sunlight)
    
    g. The invoice (or a copy of) presented to the client
    
    h. Written warranty and limitations
    
    M.2 Sample Banner(s)
    
    • To confirm the Bidder’s capability to meet the technical requirements of the Statement of Work, the Bidder must provide a sample nylon banner, or banners for evaluation.
    
    • More than one (1) banner sample may be submitted to meet the M.2 criterion. If more than one (1) sample is submitted, the combined samples must demonstrate all of the technical requirements.
    
    M.2.1 Banner Sample(s):
    The sample banner or banners may be submitted as either of the following:
    a. A previously produced banner or previously produced banners that was/were printed and fabricated by the Bidder under contract to clients; including printing and construction specifications.
    
    b. A combination of a previously produced banner or banners and a banner produced by the Bidder for the purposed of the Request for Proposal; including printing and construction specifications.
    
    M2.2. Banner Sample(s):
    The submitted banner sample or samples* must demonstrate all of the following technical requirements:
    a. Open pocket sleeve with reinforced vinyl sewn in to completely line the interior of the sleeve;
    
    b. At least one triple-folded, curved and double-sewn hem on edge (folded once and sewn, then folded again twice and sewn again), and one double-folded, straight, double-sewn hem on edge (folded once and sewn, then folded again and sewn again).
    
    c. Corner made of two (2) layers of nylon material (printed artwork) with inner vinyl blocker material over a layer of seatbelt webbing to reinforce the corner around the grommets;
    
    d. Acid dye printing in two (2) or more spot colours or four colour process digital print on nylon banner material. Ink penetration must be at 85% or higher. The Bidder must indicate the reference for the printed colours of the sample. Ink penetration and colour calibration to be tested using a spectrocolorimeter.
    
    e. Adherence to construction and dimensional specifications, limits and fits, associated with the order. 
    
    f. Durability: the sample must have been produced for use in an outdoor location for a period of six (6) months or more. The Bidder must provide a brief description of the outdoor location and the period of time that the banner was installed in the outdoor location.
    
    g. Wind load resistance: the sample banner, reinforcements, grommets and construction must have been produced to be able to withstand the anticipated wind load pressures of the destination display area.
    
    Bidders must deliver the requirement sample banner or banners for evaluation at no charge to Canada. The sample banner or banners submitted by the Bidders will remain property of Canada.
    
    
    FAILURE TO PROVIDE DETAILED INFORMATION FOR ANY OF THE ABOVE MAY
    RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE. BIDS NOT
    MEETING THE ALL THE MANDATORY REQUIREMENTS WILL BE GIVEN NO
    FURTHER CONSIDERATION.
    
    Financial Evaluation
    
    To determine the total evaluated price, the prices submitted in
    the Annex B: Basis of Payment of this bid solicitation for the
    initial period and the extension periods will be calculated as
    specified in the Annex B Basis of Payment Excel spreadsheet
    being distributed through Government Electronic Tender Service.
    
    Basis of Selection
    
    A bid must comply with the requirements of the bid solicitation
    and meet all mandatory technical evaluation criteria to be
    declared responsive. The responsive bid with the lowest
    evaluated price will be recommended for award of a contract
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.
    
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Leblanc, Marc-André
    Phone
    (873) 354-5948 ( )
    Email
    TPSGC.padgamiace-appbmpace.PWGSC@tpsgc-pwgsc.gc.ca
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Canadian Heritage
    Address
    1030 Innes Road
    Ottawa, Ontario, K1B4S7
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    002
    English
    6
    002
    French
    1
    English
    14
    001
    English
    9
    001
    French
    1
    French
    14
    000
    English
    51
    English
    31
    000
    French
    13
    French
    4

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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