Printing ID Cards

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: YES (MERX) Electronic
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Printing ID Cards

47060-146146/C
Werk(cw), Janet
Telephone No. - (613) 998-3968 
Janet.werk@pwgsc-tpsgc.gc.ca

This procurement is subject to national security exception and
is, therefore, excluded from all of the obligations of the trade
agreements.

This bid solicitation cancels and supersedes previous bid
solicitation number 47060-146146/B dated January 29, 2014 with a
closing of Feb. 13, 2014 at 2 p.m. A debriefing or feedback
session will be provided upon request to bidders who bid on the
previous solicitation.

To acquire goods and services to produce identification (ID),
authority, chip, and designation cards that will reflect the new
Federal Identity Program (FIP) Heraldic Branding of the  Canada
Border Services Agency.

The Contractor must print information on selected locations of
the identification, authority, and designation cards.

The Contract is in effect for a period of one (1) year from
award of contract inclusively with the irrevocable option to
extend the term of the Contract by up to four (4) additional one
(1) year periods under the same conditions.

There is an IT security and an ID card Security Guide
requirement associated with this requirement. For additional
information, consult Part 6 - Security Requirement, and Part 7 -
Resulting Contract Clauses and Annex C. 

This procurement is subject to national security exception and
is, therefore, excluded from all of the obligations of the trade
agreements.

THE REQUIREMENT IS LIMITED TO CANADIAN SUPPLIERS.

The location of the print production site for the card MUST be
in Canada. Only the holograms may be printed outside of Canada. 

Bidders must provide a list of names or other related
information as needed, pursuant to section 01 of Standard
Instructions 2003 (preferably with your bid).

Phase 1: Mandatory Criteria - All Bidders

A bid must comply with the requirements of the bid solicitation
and meet all Phase 1 mandatory technical evaluation criteria to
be declared responsive.

Phase 2:  Prototype evaluation

The two responsive bids with the lowest and second lowest total
aggregate price will proceed to Phase 2, which is the evaluation
of prototype cards.

Phase 1:

       1.1.1. Mandatory Technical Criteria  - Phase 1 - ALL
Bidders

Bidders MUST meet the mandatory criterion of the RFP.  No
further consideration will be given to bidders not meeting the
mandatory criterion.

The mandatory requirements are:

M.1   	To demonstrate that the Bidder has experience producing
the type of cards described in the Annex A Statement of Work,
the Bidder must provide a detailed description of two (2)
previous contracts for one (1) or more external clients, for
which the Bidder supplied large quantities of PVC or composite
cards to be used for personalization.

The detailed description must demonstrate all of the following:

M.1.1	The Bidder provided custom imprinting for the cards
supplied for at least one (1) of the two (2) described contracts.
	
M.1.2	The cards supplied by the Bidder for at least one (1) of
the two (2) described contracts included a hot stamped or
embedded  holographic image.

M.1.3 	The cards supplied by the Bidder for at least one (1) of
the two (2) described contracts were RFID technology proximity
cards.

M.1.4 	The quantity of  cards supplied by the Bidder for at
least one (1) of the two (2) described contracts was a minimum
of 15,000 cards.

The detailed description must also include the following for
each contract description:
		a.	the client information;
		b.	the quantity of cards supplied and delivered; 
		c.	a description of the cards supplied under the contract
including:
·	the card material;
·	the size of the card;
·	the imprint requirements;
·	the holographic image requirement, as applicable;
·	the RFID technology requirements of the card, as applicable. 
	
M.2	Location of Work

The Bidder must provide the full details of all the location of
all the work being performed under this contract including all
subcontractors as per PART 3 - BID PREPARATION INSTRUCTIONS
Section IV and Part 7 - RESULTING CONTRACT CLAUSES clause  3.2
Contractor's Site or Premises  and  3.2.1 Contractor's Proposed
Subcontractors including but not limited to Printing of the
holograms.

The detailed description must include the following for each
work location:

a)	Address:
	Street Number / Street Name, Unit / Suite / Apartment Number
	City, Province, Territory / State
	Postal Code / Zip Code  Country

b)	What work will be performed at this location?

1.2	Financial Evaluation   

The price of the bid will be evaluated in Canadian dollars, the
Goods and Services Tax or the Harmonized Sales Tax excluded, FOB
destination, Canadian customs duties and excise taxes included. 

For evaluation purposes, the firm all inclusive prices submitted
in the Annex B, Basis of Payment for the period of the contract
and all of the option years will be multiplied by the quantity
for evaluation specified and then added, as specified in the
Annex B Basis of Payment excel spreadsheet being distributed
through GETS (BuyandSell.gc.ca), to determine the Total
Aggregate Price. The completed excel spreadsheet is to be
returned with your proposal in both hard and soft copy formats. 

1.3 	Phase 2:  Prototype evaluation

The two responsive bids with the lowest and second lowest total
aggregate price will proceed to Phase 2 which is the evaluation
of prototype cards.

M.1 For Phase 2, the Bidder must provide ten (10) prototype
cards of Card B with the "chip" activated and ten (10) prototype
cards of Card C printed as per the artwork supplied and as
specified in the Annex A Statement of Work. The PWGSC
Contracting Authority will provide the Bidder with the artwork
for these prototypes as either PDF or EPS files as well as a the
artwork for the holographic* image to be used for the basis to
produce the required prototype cards. 

* Due to the timeframe requirement for these prototypes, the
Bidder may use a generic holographic image that contains the
same properties of the one required for the CBSA ID Cards for
this stage however all holograms must meet the size and
placement and other specs set out in the Annex A Statement of
work and artwork.

The Bidder must deliver the completed prototype cards for
evaluation to the PWGSC Contracting Authority within fifteen
(15) business days from receipt of the artwork. 

The evaluation team will evaluate these prototypes in accordance
with the criteria listed in Table 1.

The cost of producing this prototype must form part of ANNEX B
Basis of Payment. After the evaluation of these prototypes has
been completed, CBSA will pay for the prototypes based on the
pricing submitted in Annex B (section B.M.2) using an
acquisition card.

If any of the prototype cards for Card "B" submitted by the
Bidder fail to operate because the "chip" was not activated and
will not permit CBSA to program the card to work on the CBSA
Tyco/ADT card readers, then the submitted card(s) that are non
operational will be returned to the Bidder.

The Bidder will be permitted to activate these cards and return
them to the PWGSC Contracting Authority within three (3)
business days of receiving the returns in order to permit the
evaluation team to continue with the evaluation. The prototype
cards will only be returned once to permit the Bidder to be
corrected for this "chip" activation problem.  

If the submitted cards from either of the two lowest responsive
Bidders do not meet the requirements as specified in Table 1,
then the next Bidder with the lowest  (3rd) aggregate price will
proceed to Phase 2.

Basis of Selection  
A bid must comply with the requirements of the bid solicitation
and meet all mandatory technical evaluation criteria for phase 1
and phase 2 to be declared responsive. The responsive bid with
the lowest total evaluated price will be recommended for award
of a contract.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.