G7 Summit Host Broadcaster

Trade Agreement: NONE
Tendering Procedures: The bidder must supply Canadian goods and/or services
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

G7 Summit Host Broadcaster

08A33-170162/B
Werk(cw), Janet
Telephone No. - (613) 998-3968 (    )

janet.werk@pwgsc-tpsgc.gc.ca

Summary

The Government of Canada will host the 2018 Charlevoix G7 Summit, to be held in the Province of Quebec June 8th & 9th, 2018. The Summit will generate extensive media coverage and public interest worldwide. The Summit Management Office requires the services of a Host Broadcaster to provide audio and video coverage and distribution of summit events to the participating broadcasters and to supply broadcast technical services to the media in attendance at Le Manoir Richelieu, the International Media Centre, and other related locations.

The purpose is to contract with a company to provide Host Broadcaster services in a comprehensive and cost-effective manner. The Host Broadcaster services include high quality audio and video coverage of designated Summit events for the purposes of live broadcast, webcast, cable cast, archive recording, news access, closed circuit monitoring, and the managing of an information channel. 

In addition, the Host Broadcaster must operate an International Broadcast Centre within the International Media Centre to provide the technical infrastructure necessary to serve the needs of broadcasters with respect to the distribution, recording, and transmission of broadcast signals on-site and around the world. 

The Contract will be in effect from the date of award of Contract until October 31, 2018.

There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses.

The requirement is limited to Canadian goods and/or services.
This procurement is not subject to the Comprehensive Land Claims Agreements. 
The national security exceptions provided for in the trade agreements have been invoked; therefore, this procurement is excluded from all of the obligations of all the trade agreements.

The Federal Contractors Program (FCP) for employment equity applies to this procurement; see Part 5 - Certifications and Additional Information, Part 7 - Resulting Contract Clauses and the annex titled Federal Contractors Program for Employment Equity - Certification.” 

The Phased Bid Compliance Process applies to this requirement.

M.1 EXPERIENCE OF THE BIDDER/CONTRACTOR (PC)

The Bidder must have experience of having been the host broadcaster for a least one (1) event that lasted at least five (5) hours and included providing the services of radio and television coverage and distribution of the event from at least three (3) different locations*. The Host Broadcaster responsibilities must have been to supply broadcast technical services to the media in attendance; nationally through a Broadcast Media Centre as described in the Annex “A” Statement of Work. 

Note: * Three (3) different locations means 3 different physical buildings, cities, venues for example, location 1: Ottawa International Airport, location 2: Museum of History in Gatineau and location 3: Palais des congrès de Montréal. 

M.2  EXPERIENCE OF THE PROPOSED PERSONNEL (PC) (This requirement is subject to the R.2 point-rated criteria).

For each member of the proposed management team and key technical personnel, including any consultants and sub-contractors as well as back-up personnel, the Bidder must provide a detailed summary of no longer than three pages of relevant experience with similar projects in the field of radio and television coverage and technical support services as well as the language that each these personnel speak & comprehend. The key personnel must include, at a minimum, those proposed for Project Manager, Executive Producer Technical Director and Chief Engineer, Lighting Director and Booking Office Manager.

M.3 FINANCIAL PROPOSAL (This requirement is subject to the R.5 point-rated criteria).

The Bidder must submit a financial proposal (Annex “B”) with a firm price not exceeding $2,600,000.00 (Quebec Harmonized Sales Tax [QST] extra, as appropriate). The maximum amount includes all travel and living expenses. This Annex “B” financial proposal must include hourly/daily firm rates broken down for each person, and piece of equipment that will be required for the Bidder to provide the host broadcaster requirements as per Annex “A” Statement of Work.

M.4 SITE VISIT
As this is a Mandatory site visit, the Bidder MUST have a representative present at the Bidder's site visits which will take place on the 14th thru the 16th of November 2017.  [The bidder is responsible for all travel and living expenses to the site visit see Part 2 subsection 2.7].

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.