Events Planning and Management

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: If 2+ bids offer Canadian goods/services other bids will not be considered
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Events Planning and Management

51019-184009/A
Leblanc(CX Div.), Marc-Andre
Telephone No. - (613) 949-1285 (    )
Fax No. - (613) 991-5870 (    )

Nature of Requirements:

LETTER OF INTEREST REGARDING THE ISSUANCE OF A REQUEST FOR PROPOSAL FOR THE PROVISION OF EVENT MANAGEMENT SERVICES FOR THE DEPARTMENT OF VETERANS AFFAIRS

This is not a bid solicitation. Public Services and Procurement Canada (PSPC) is releasing this Letter of Interest (LOI) as a first step to inform all interested parties of the following potential procurement activity:

The purpose of this LOI is to make Canadian industry aware that PSPC is seeking to issue a Request for Proposal (RFP) for the provision of events management services on behalf of Veterans Affairs Canada (VAC) on an “as and when requested” basis.

VAC will require the services of an Event Management Services Provider (Contractor) which may include: to plan, arrange, organize, and undertake all the travel arrangements including transportation and accommodations and on-site logistical management related to overseas events and related remembrance ceremonies (burial).  

IMPORTANT NOTE TO INTERESTED SUPPLIERS

There are security requirements associated with this requirement.  PRECENDENT TO CONTRACT AWARD, the following will be required of suppliers:

The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS) with approved Document Safeguarding at the level of PROTECTED B issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC).

The Contractor/Offeror personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC.

The Contractor MUST NOT utilize its Information Technology systems to electronically process, produce or store PROTECTED information until the CISD/PWGSC has issued written approval. After approval has been granted or approved, these tasks may be performed at the level of PROTECTED B.

Suppliers who are interested in this requirement but who do not hold the required security clearances may use the following link to obtain instructions on how to obtain them: http://www.tpsgc-pwgsc.gc.ca/esc-src/enquete-screening-eng.html

The proposed requirement will be subject to PSPC’s Policy on Canadian Content and therefore will be conditionally limited to suppliers offering Canadian goods and services. 

A resulting bid solicitation would be used to establish a Contract for the delivery of the requirement detailed under the Contract, to the Identified Users across Canada, excluding locations within Yukon, Northwest Territories, Nunavut, Quebec, and Labrador that are subject to Comprehensive Land Claims Agreements (CLCAs). Any requirement for deliveries within CLCAs areas within Yukon, Northwest Territories, Nunavut, Quebec, or Labrador will have to be treated as a separate procurement outside the resulting Contract.

The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

Suppliers should note that this LOI is not a pre-selection process. There will be no short listing of firms for purposes of undertaking any future works, as a result of this LOI. The issuance of this LOI is not to be considered in any way as a commitment by Canada, or as authority for the respondent to undertake any work which could be charged to Canada, nor is this LOI to be considered a commitment to issue eventual RFPs or award eventual contracts in relation to these services.

Canada shall not be bound by anything stated in this LOI. Canada 
reserves the right to change all or any parts of this LOI as deemed necessary.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.