Audio Visual Production

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: 
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Audio Visual Production

EN578-150098/D
Gordon, Emily
Telephone No. - (613) 990-3140 (    )
Fax No. - (613) 993-2581 (    )

THIS IS A REFRESH OF SUPPLY ARRANGEMENT #EN578-150098/000/CX.

There are no security requirements associated with this Refresh.

Enquiries on the Request for Supply Arrangement document were addressed during the original solicitation period in 2014. The Contracting Authority will not respond to new enquiries. For your information and to assist you in preparing your arrangement, copies of the Questions and Answers released during the original solicitation period are available in Appendix 2 - Questions and Answers.

This refresh permits new suppliers to submit arrangements and potentially become Supply Arrangement Holders for Audio Visual Production Services.

New fully compliant suppliers will be issued Supply Arrangements and their names will be added to the existing Supply Arrangement Holder lists on the condition that they meet all of the requirements of the original Request for Supply Arrangements, which are included in this document.

The Government of Canada requires the provision of a full range of film, video and audio-visual production services.

These services will be provided to the Communication Procurement Directorate (CPD) of Public Works and Government Services Canada (PWGSC) on behalf of Government of Canada departments and agencies listed under Schedules I, I.I, II and III of the Financial Administration Act.  As a result of this competitiveprocess, PWGSC will authorize Supply Arrangements.  This solicitation will also be used to establish a separate list of qualified Aboriginal Set-Aside Suppliers under the Set-Aside Program for Aboriginal Business (SPAB). 

The period for awarding contracts under the Supply Arrangement is from date of award to December 31, 2016.

Suppliers must provide a list of names, or other related information as needed, pursuant to section 01 of Standard Instructions 2008.

For services requirements, Suppliersin receipt of a pension or a lump sum payment must provide the required information as detailed in article 3 of Part 2 of the Request for Supply Arrangements (RFSA).

The requirement covered by the bid solicitation of any resulting supply arrangementmay be subject to a preference for Canadian goods and/or services or may be limited to Canadian goods and/or services.

EVALUATION OF PROPOSALS:

To be declared responsive, a supplier must:

a)  comply with all the requirements of the Request for Supply Arrangement (RFSA); and
b)  meet all mandatory technical evaluation criteria; and
c)  obtain the required minimum of 70 percent of the available points for each rated criteria and an overall passing mark of 84 points on a scale of 120 points.

Suppliers not meeting (a) or (b) or (c) above will be declared non-responsive.  All fully responsive suppliers and all fully responsive Aboriginal suppliers will be listed on the general list of Supply Arrangement Holders. A separate list will be created for Aboriginal suppliers only under the Set-Aside Program for Aboriginal Business. 

There is no limit to the number of Supply Arrangements to be put in place.

MANDATORY EVALUATION CRITERIA:

M.1 IDENTIFICATION OF THE FIRM

The Supplier MUST identify the owners and management of the firm and the legal incorporated name as well as the organizational structure.   

M.2 INTERNET SITE 

Suppliers MUST have an Internet site that is accessible by Client Departments and Agencies. The purpose of this Internet site is to provide information on the services available and the Supplier's qualifications to provide those services. Therefore, in order to meet this mandatory requirement, the Supplier MUST have an Internet site and provide the active Internet address.  

M.3 EXPERIENCE OF THE FIRM (The video production samples will be rated under R.1)

The Supplier MUST demonstrate its experience by submitting one (1) USB key demo of at least four (4) different video production samples produced and completed within the last ten (10) years from the closing date of this RFSA. 

The total running time of all of the samples combined MUST not exceed twenty (20) minutes in length. Should the running time of the submitted samples exceed twenty (20) minutes in length, only the first twenty (20) minutes will be evaluated.

The productions MUST have been completed entirely by the Supplier under a contract with the public sector or private industry. 

The samples MUST be submitted in their original language.

The minimum dollar value of at least one (1) of the sample projects must be $25,000.00. For the purposes of the evaluation of mandatory criterion M.3, "sample projects" is defined as a contract for the provision of video production services.

1.  One (1) of the video production samples MUST demonstrate the Supplier's ability to produce a video based audio-visual production.
2.  One (1) of the video production samples MUST demonstrate the Supplier's ability to produce an audio-visual production that was tailored and posted to the Internet or adapted for Internet use.
3.  At least one (1) of the video production samples MUST demonstrate the Supplier's ability to work in both official languages (English and French). To demonstrate the Supplier's ability to work in both official languages (English and French) the submitted sample MUST be either of the following:

A.   a production where both the English and French are equally and substantively represented in the same production; or  
B.a unilingual production (in its original language) that demonstrates the official language not demonstrated in the other submitted samples. 

Productions that have voice-overs, are fully narrated, are fully animated, are purely text based, or are subtitled/closed captioned are not acceptable to demonstrate the Supplier's ability to work in both official languages.

PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO
DOWNLOAD A COPY OF THE COMPLETE RFSA.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.