Exhibits - Signage Production
Solicitation number C1111-140554/A
Publication date
Closing date and time 2015/03/12 14:00 EDT
Last amendment date
Description
Trade Agreement: Agreement on Internal Trade (AIT) Tendering Procedures: The bidder must supply Canadian goods and/or services Attachment: YES (MERX) Electronic Competitive Procurement Strategy: Lowest/Lower Bid Comprehensive Land Claim Agreement: No Nature of Requirements: Signage Production C1111-140554/A Baxter, Emily Telephone No. - (613) 949-1285 Nature of Requirement: The Department of Canadian Heritage hosts national events related to its mandate, programming and objectives. The Capital Experience production services team within the Department coordinates the provision of services and the implementation, concept development, fabrication coordination and installation of signage and external environmental graphics. This process is carried out in collaboration with our internal and external clients, such as event programming, marketing, business development, interpretation and commemorative programs and with other departments. Each event has a specific graphic identity or "appearance" that reflects the Department's overall identity and is applied to the various signage components used to meet visual communications needs. Furthermore, standard graphic layouts or "templates" are created to simplify the application of text in the various formats used. The Department is seeking outside suppliers to provide the full range of professional services involved in producing, printing and installing exhibit signage and decors required to mount the events mentioned above. This Standing Offer invites printing and sign-making suppliers to submit offers for the work specified in this document. The offers will be evaluated and a maximum of three (3) companies capable of meeting the requirements described herein will be selected. The period of the Standing Offer (SO) will be from award of SO to March 31, 2018. As per the Integrity Provisions under section 01 of Standard Instructions 2006, offerors must provide a list of all owners and/or Directors and other associated information as required. Refer to section 4.21 of the Supply Manual for additional information on the Integrity Provisions. For services requirements, Offerors must provide the required information as detailed in article 2.3 of Part 2 of the Request for Standing Offers (RFSO), in order to comply with Treasury Board policies and directives on contracts awarded to former public servants. The requirement is subject to the provisions of the Agreement on Internal Trade (AIT). The requirement is limited to Canadian goods and/or services. This Standing Offer excludes goods and services delivered in or destined to addresses located in Comprehensive Land Claims Agreement(s) (CLCAs) areas. Evaluation Criteria: The Mandatory requirements are: M.1 Corporate Experience and Capability The Offeror must demonstrate that it has been contractually bound to an external client or to external clients (outside of the Offeror's own company) for three (3) separate contract(s) to provide the production, printing and installation of signage similar in scope to the requirements detailed in the Annex A Statement of Work. During the evaluation no corporate experience gained through internal clients will be accepted or reviewed. The total value (for the production, printing and installation only) of each of the three (3) contracts must have been between $5,000.00 and $75,000.00 excluding applicable taxes; Each of the three (3) contracts must have: been completed after January 1, 2010 required the provision of all of the following stages: Production, printing and installation of the signage; required printing using multiple ink colours At least one (1) of the three (3) contracts must have been for signage printed using UV stable exterior grade inks applied directly on the base signage material. At least one (1) of the three (3) contracts must have been for signage printed at an output resolution of 400 dpi or higher. At least one (1) of the three (3) contracts must have been for signage produced for outdoor use in winter weather conditions including temperatures as low as -40 degrees Celsius, high winds measuring up to 80 kilometres per hour, snow and freezing rain. At least one (1) of the three (3) contracts must have been for signage produced on a lightweight, waterproof, corrugated plastic material. The signage must have measured at least 7 feet x 3 feet or larger (finished size). At least one (1) of the three (3) contracts must have been for signage produced on an exterior grade, minimum 16oz vinyl material. The signage must have measured at least 7 feet x 3 feet (finished size). At least one (1) of the three (3) contracts must have been for signage requiring double stitched, reinforced hems. At least one (1) of the three (3) contracts must have been for signage that included grommets or other hardware for hanging or display as a part of the finished product. At least one (1) of the three (3) contracts must have been for signage that required installation services to be provided at the exhibit/display location. Response Format: M.1.1 The Offeror must provide a description of each of the three (3) contracts. The information provided must demonstrate that the three (3) contracts meet M.1. For each contract the Bidder must provide the following information: The completion date of the contract (example: March 2010 or April 10, 2010); A complete description of the type of signage and the requirements for the production, printing and installation of the signage provided including; - A description of the grade and type of inks used for the printing of the signage and how they were applied; - The output resolution of the printing; - Indicate whether the signage was produced for outdoor or indoor use and describe the weather conditions that the signage was produced to withstand. - The signage material (type of material and thickness/weight); - The finished size (dimensions) of the signage; - The finishing requirements of the signage (including any requirement for the application of installation hardware or for double stitched, reinforced hems). The Client information for the Contract. M.1.2: For each contract the Bidder must provide at least one (1) or more colour photograph or colour copy of a colour photograph of the signage produced and printed under the Contract. M.2 Offeror's Capability to Accept and Produce Signage from Supplied Electronic Files M.2.1: The Offeror must demonstrate that it currently has an FTP site capable of accepting electronic files transferred from Clients for the printing and fabrication of signage. M.2.2: The Offeror must demonstrate that it can output and print from electronic files supplied using Adobe Illustrator CS 5 or more recent version, Photo shop CS 5 or more recent, and In Design. To demonstrate that the Offeror meets M.2.1 and M.2.2, the Offeror must provide a written confirmation that the Offeror currently has a FTP site capable of accepting electronic files transferred from Clients for the printing and fabrication of signage and that the Offeror can output and print from electronic files supplied using Adobe Illustrator CS 5 or more recent version, Photo shop CS 5 or more recent, and In Design M.3 Requirement and Equivalent Products The Bidder must provide specifications and descriptive literature for each proposed equivalent product in accordance with the requirement described in Annex "A" Statement of Work and Appendix 1 to Annex A, and in accordance with SACC Manual Clause B3000T (2006-06-16) Equivalent Products (reproduced below for convenience): Equivalent Products: 1. Products that are equivalent in form, fit, function and quality to the item(s) specified in the bid solicitation will be considered where the Offeror: a) designates the brand name, model and/or part number of the substitute product; b) states that the substitute product is fully interchangeable with the item specified; c) provides complete specifications and descriptive literature for each substitute product; d) provides compliance statements that include technical specifics showing the substitute product meets all mandatory performance criteria that are specified in the bid solicitation; and e) clearly identifies those areas in the specifications and descriptive literature that support the substitute product's compliance with any mandatory performance criteria. 2. Products offered as equivalent in form, fit, function and quality will not be considered if: a) the bid fails to provide all the information requested to allow the Contracting Authority to fully evaluate the equivalency of each substitute product; or b) the substitute product fails to meet or exceed the mandatory performance criteria specified in the bid solicitation for that item. 3. In conducting its evaluation of the bids, Canada may, but will have no obligation to, request Offerors offering a substitute product to demonstrate, at the sole cost of Offerors, that the substitute product is equivalent to the item specified in the bid solicitation. If the Offeror proposes one or more products under the Equivalent Products article, Canada may, but will have no obligation to, request a sample of one or more of the product(s) proposed in order to determine whether the proposed product(s) meet the technical specifications identified at Annex "A" Statement of Work. The Offeror will have the number of days specified by Canada in its request to provide the required sample(s). Failure to provide a sample within the time allotted may result in the entire bid being declared non-responsive. If the Offeror fails to demonstrate in its technical proposal and/or through a sample provided (if requested by Canada) that a proposed product is equivalent (in accordance with SACC Manual Clause B3000T (2006-06-16) Equivalent Products), the entire bid will be declared non-responsive and will not be considered further. The Offeror is not required to propose the same brands for all products listed under Appendix 1 to Annex A. NOTE: The Offeror is not required to submit a sample of any product(s) proposed with the bid submission. M.4 Financial Offer The Offeror must provide costing information strictly in accordance with the Basis of Payment at Annex B. Any deviation from the pricing schedule will render the offer non-responsive. Basis of Selection: An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The three responsive offers with the lowest evaluated price (BEV) will be recommended for issuance of a standing offer. The Offeror with the lowest evaluated price will receive a 34% nominal share. The Offeror with the second lowest evaluated price will received a 33% nominal share. The Offeror with the third lowest evaluated price will receive a 33% nominal share. For further information regarding the Nominal Share System, please refer to PART 6 - RESULTING CONTRACT CLAUSES, 6.8.1 Nominal Share System. PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO DOWNLOAD A COPY OF THE COMPLETE RFP AND ANY SOLICITATION AMENDMENTS. Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.
Contract duration
Refer to the description above for full details.
Trade agreements
-
Agreement on Internal Trade (AIT)
Contact information
Contracting organization
- Organization
-
Public Works and Government Services Canada
- Address
-
11 Laurier St, Phase III, Place du PortageGatineau, Quebec, K1A 0S5Canada
- Contracting authority
- Baxter, Emily
- Phone
- (613) 949-1285 ( )
- Fax
- (613) 991-5870
- Address
-
360 Albert St. / 360, rue Albert
12th Floor / 12ième étageOttawa, Ontario, K1A 0S5
Buying organization(s)
- Organization
-
Canadian Heritage
- Address
-
1030 Innes RoadOttawa, Ontario, K1B4S7Canada
Bidding details
Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.
Document title | Amendment no. | Language | Unique downloads | Date added |
---|---|---|---|---|
booklet_v2_signage_specs.pdf |
English
|
13 | ||
ABES.PROD.PW__CX.B028.E66824.EBSU002.PDF | 002 |
English
|
12 | |
ABES.PROD.PW__CX.B028.F66824.EBSU002.PDF | 002 |
French
|
5 | |
booklet_v2_fr_signage_specs.pdf |
French
|
8 | ||
annex_b_amd_001_eng.xlsx |
English
|
15 | ||
ABES.PROD.PW__CX.B028.E66824.EBSU001.PDF | 001 |
English
|
15 | |
ABES.PROD.PW__CX.B028.F66824.EBSU001.PDF | 001 |
French
|
7 | |
annex_b_amd_001_fr.xlsx |
French
|
7 | ||
ABES.PROD.PW__CX.B028.E66824.EBSU000.PDF | 000 |
English
|
56 | |
copy_of_translated_price_per_unit_signage_eng.xlsx |
English
|
24 | ||
ABES.PROD.PW__CX.B028.F66824.EBSU000.PDF | 000 |
French
|
21 | |
copy_of_translated_price_per_unit_signage_fr.xlsx |
French
|
9 |
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