Audio Visual Production - Klondike

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 
Audio Visual Production - Klondike

5P432-150002/A
Baxter, Emily
Telephone No. - (613) 949-1285 


Nature of Requirement:

The primary purpose of this project is to create and produce a
high-definition audiovisual experience that provides an
inspiring and engaging overview of Klondike NHS and of local
history, and encourages visitors to connect personally with the
Site through Parks Canada programs. 

The narrative must instill a sense of wonder, and inspire a
personal connection with the unique history of the Klondike.

The Contractor must create and produce the following:

- One bilingual (English and French) or language-free
audiovisual presentation of approximately 15 minutes.

- One short (maximum 1-2 minute) Trailer version of the above
which will be used for posting on KNHS's website and YouTube
channel, for presentation at other Parks Canada locations, and
for presentation to tour operators and the travel trade.

Parks Canada intends to use the video in a variety of settings.
It is therefore of paramount importance that this video project
will support an engaging, high-quality, memorable visitor
experience at the Visitor Information Center that inspires
visitors to experience, explore, and personally connect with
Klondike National Historic Sites.

The Contract will be in effect from date of award to March 18,
2016.

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

This requirement is subject to the Tr'ondek Hwech'in Final
Agreement.


Evaluation Criteria:

The Mandatory requirements are:

M.1	FINANCIAL PROPOSAL (This requirement is subject to the R.4
point-rated criteria)

The Bidder MUST submit a financial proposal with a total price
not exceeding $100,000.00 (applicable taxes are extra, as
appropriate), all travel and living expenses included.
The Bidder's financial proposal must include the following: 

M.1.a:  The firm price (excluding travel and living expenses) to
complete all of the obligations under the Contract
$_______________ (applicable taxes are extra); 

M.1.a.1:  The financial proposal MUST also include a detailed
payment schedule* strictly in accordance with the production
milestones outlined in the Annex A Statement of Work and the
Bidder's detailed pricing proposal.

*Note:  Canada will not make any advance payments. The payment
schedule must be based on the actual work performed at the time
the milestone would be completed.

M.1.b:  The ceiling price for all travel and living expenses,
including all travel and living expenses associated with
attending mandatory meetings  $_______________ (applicable taxes
are extra.).


M.2	VIDEO DEMO (This requirement is subject to the point-rated
criteria R.1)

The Bidder must provide a USB key containing three (3) to six
(6) video production samples  from previous productions that
support its proposal and demonstrate to the Evaluation Team the
Bidder's experience and ability to produce quality video
productions that are similar in nature and complexity to the
requirements as described in the Annex A Statement of Work. This
does not include public service announcements.

The total number of video production samples should not exceed
six (6). If more than six (6) clips are provided, only the first
six (6) clips will be evaluated.

The total running time of the video demo must not exceed twenty
(20) minutes in length. If the video demo exceeds twenty (20)
minutes, only the first twenty (20) minutes will be evaluated.

At least one (1) of the video production samples must have been
shot and produced in High Definition.

At least two (2) of the video production samples must
demonstrate the Bidder's ability to film in outdoor environments
(including, but not limited to footage of wildlife or
cityscapes).

A maximum of one (1) video production sample may have been
completed for an internal client. All other video production
samples must have been completed under separate contracts for a
minimum of two (2) different external clients.

At least one (1) of the video production samples must
demonstrate the Bidder's ability to work in
both official languages (English and French). To demonstrate
that Bidder's ability to work in both official
languages (English and French) one (1) of the submitted samples
must be either of the following:

A. a bilingual production where both the English and French are
equally and substantively
represented in the same video production. 

The English and French portions of the video production sample
must convey information related
to the same topic. In this case the bilingual version is
considered as one (1) video production
sample. 

OR

B. a unilingual English video (in English as its original
language) and a unilingual French
video (in French as its original language) conveying the same
information. 

In this case the English and French versions are considered as
one (1) video production sample. 

Productions that have voice-overs, are fully narrated, are fully
animated, are purely text based, or
are subtitled/closed captioned are not acceptable to demonstrate
the Bidder's ability to work in
both official languages.

All productions must have been completed entirely by the Bidder
and delivered after January 1, 2009. 

The minimum dollar value of at least one (1) of the sample
projects must be $25,000.00. For the purposes of the evaluation
of mandatory criterion M.2, "sample projects" is defined as a
contract for the provision of video production services.

NOTE: Examples do not necessarily have to be mutually exclusive.
For instance, providing two outdoor themed video examples with
one being shot in High Definition and available in both English
and French will suffice. 

The Bidder must identify which video production sample(s) are
provided to meet each of the required elements of the M.2
mandatory criterion.


Basis of Selection:

1. To be declared responsive, a bid must:

a. comply with all the requirements of the bid solicitation;
b. meet all mandatory technical evaluation criteria; and
c. obtain the required minimum of 70 percent of the points for
each rated criteria and an
overall passing mark of 175 points for the technical evaluation
criteria which are subject to
point rating. The rating is performed on a scale of 250 points.

2. Bids not meeting (a) or (b) or (c) will be declared non
responsive. The responsive bid with
the highest number of points will be recommended for award of a
contract, provided that the
total evaluated price does not exceed the budget available for
this requirement.

Where two (2) or more proposals achieve the identical highest
number of points, the
proposal with the lowest total price will be recommended for
award of a contract.

All proposals will become the property of the Crown, they will
not be returned.


PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO
DOWNLOAD A COPY OF THE COMPLETE RFP AND ANY SOLICITATION
AMENDMENTS.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.