Halifax Citadel Heritage Exhibit

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Halifax Citadel Heritage Exhibit

5P110-140465/A
Baxter, Emily
Telephone No. - (613) 949-1285


Nature of Requirement:

The purpose of this project is to provide Parks Canada with a
turnkey exhibit for the Halifax Citadel National Historic Site.
This includes; the development of an interpretive exhibit plan,
exhibit finalized concept design, detailed design package (which
includes all graphic work and working drawings), provision of
content development, pre-testing, fabrication, shipping,
installation and training staff for the exhibit, the Halifax
Citadel Heritage Centre (Heritage Centre) - an indoor space
within the west curtain wall of the Halifax Citadel National
Historic Site (Halifax Citadel). Complete details are provided
in the Annex A Statement of Work.

Final completion, delivery and assembly of the exhibit must be
completed by March 15, 2017.

The requirement is subject to the provisions of the Agreement on
Internal Trade (AIT).

The requirement is limited to Canadian goods and/or services.

The Federal Contractors Program (FCP) for employment equity
applies to this procurement; see Part 5 - Certifications, Part 6
- Resulting Contract Clauses and the annex titled Federal
Contractors Program for Employment Equity - Certification.


Two-phased evaluation approach:

The evaluation process will be conducted in two (2) phases,
PHASE 1 and PHASE 2. Bidders must first submit a proposal for
PHASE 1 of the evaluation only.

The top three (3) ranked Bidders meeting the Basis of Selection
for PHASE 1 will then be invited by the Contracting Authority by
email to submit a Design Concept, which addresses PHASE 2 of the
evaluation. 

These bidders will be given 30 calendar days, from the date of
the written request by email from the Contracting Authority, to
respond to PHASE 2 of the evaluation. Failure to submit a Design
Concept in response to the Contracting Authority's request in
PHASE 2 of the evaluation within the 30 calendar days will
result in the Bidder being declared non-responsive.

The mandatory technical criteria for Phase 1 are:

Mandatory Technical Criteria - Phase 1

Phase 1 - M.1 		Financial Proposal

The Bidder MUST submit a detailed financial proposal for turnkey
exhibit research, design, fabrication, and installation
services, based on the Annex A Statement of Work, with a firm
price not exceeding $3,700,000.00 (Goods and Services Tax or
Harmonized Sales Tax extra, as appropriate). 




Phase 1 - M.2 	Proposed Principal Exhibit Designer

M.2.1	Identification of individual proposed as the Principal
Exhibit Designer

The Bidder must identify the one (1) individual proposed as the
Principal Exhibit Designer for this requirement.  

M.2.2	Proposed Principal Exhibit Designer's Work History

**Sample exhibit projects provided under this criterion will be
evaluated under the point-rated criterion Phase 1 - R.1.

The Bidder must demonstrate, through work samples and project
experience, that the proposed Principal Exhibit Designer has
worked as an Exhibit Designer in the interactive multimedia
industry for a minimum of three (3) years since July 2010. 

In order to demonstrate the above, the Bidder must provide a
description of the proposed Principal Exhibit Designer's work
history.  The work history must include all of the following
information:

a)	The name of each place of employment;
 
b)	The period of time that the proposed Principal Exhibit
Designer worked as an Exhibit Designer in
each place of employment (from month/year to month/year).  The
period of time that the proposed Principal Exhibit Designer
worked in each identified place of employment as an Exhibit
Designer will be added to determine the number of years
experience for evaluation purposes.

c)	The proposed Principal Exhibit Designer's position title in
each identified place of employment;

d)	The proposed Principal Exhibit Designer's responsibilities
for each place of employment.  The
responsibilities must include EACH of the following for each
identified place of employment:

i.	Developing and understanding the Client's objectives,
liaising, and meeting with clients;
ii.	Managing the creation and presentation of initial and final
exhibit design sketches and exhibit design concepts; 
iii.	Liaising with graphic designers and other experts (for
example, lighting experts, animatronics experts, audiovisual
experts, etc.) and 
iv.	Independently, or with a design team, managing the exhibit
fabrication process from initial concept to installation of the
final live exhibition.

e)	A detailed description of two (2) sample exhibit design
projects of the proposed Principal Exhibit
Designer's work**.  All example projects must have been
completed after January 1, 2005 and must each have a total value
exceeding $500,000.00 for the design, fabrication and delivery
[shipping/transportation] only, excluding applicable taxes).

Each of the detailed descriptions must include:  

i.	Demonstration of the following stages: design, fabrication
and installation; 
ii.	Description of the interactive nature of the sample exhibit
and the type of interactive or multimedia productions that were
used in the exhibit (such as simulation games, immersive
platforms, architectural projections, etc.);
iii.	The cost of the project (total value for the design,
fabrication and delivery [shipping/transportation] only,
excluding applicable taxes);
iv.	Target audience;
v.	Location(s) of the exhibit;
vi.	Completion/delivery date of the project (Month/Year);
vii.	Two (2) or more colour photos or colour photocopies of
photographs of the sample interactive exhibits; 
viii.	Client information (including the name of the organization
or legal entity);
ix.	A letter of reference from the identified Client(s) for each
sample interactive exhibit project demonstrating the Client's
satisfaction with the project.


Phase 1 - M.3		Experience of the Firm

The samples provided under this mandatory technical criterion
will be evaluated under the point rated technical criterion
Phase 1 - R.1. 

If the projects undertaken by the principal exhibit designer and
presented in Phase 1 - M.2  were carried out by the bidding
firm, two (2) other projects MUST be presented in Phase 1 - M.3.
In total, four (4) different projects must be presented.

The Bidder must provide a detailed description of two (2)
exhibit projects that demonstrate that the Bidder has provided
exhibit design services, exhibit fabrication and installation
for Exhibit structures similar in scope to the requirement
detailed in Annex A - the Statement of Work of this
solicitation.  All  example projects must have been completed
after January 1, 2005 and must each have a total value exceeding
$500,000.00 (for the design, fabrication and delivery
[shipping/transportation] only, excluding applicable taxes).  

a)	Each detailed description must include:  

i.	Breakdown of the Bidder's responsibilities at the following
stages: design, fabrication and delivery
[shipping/transportation];
ii.	Description of the interactive nature of the sample exhibit
and the type of interactive or multimedia productions that were
used in the exhibit (such as simulation games, immersive
platforms, architectural projections, etc.);
iii.The cost of the project (total value for the design,
fabrication and delivery [shipping/transportation] only,
excluding applicable taxes);
iv.Target audience;
v.	Location(s) of the exhibit;
vi.Completion/delivery date of the project (Month/Year);
vii.Two (2) or more colour photos or colour photocopies of
photographs of the sample interactive exhibits; 
viii.Client information (including the name of the organization
or legal entity);
ix.A letter of reference from the identified Client(s) for each
sample interactive exhibit project demonstrating the Client's
satisfaction with the project.

BIDS NOT MEETING ALL OF THE MANDATORY REQUIREMENTS 
FOR PHASE 1 WILL BE GIVEN NO FURTHER CONSIDERATION


Basis of Selection:

PHASE 1

To be declared responsive at Phase 1, a bid must:

(a)	Comply with all the requirements of the Request for
Proposals for PHASE 1; and
(b)	Meet all mandatory technical evaluation criteria for PHASE
1; and
(c)	Obtain the required minimum points for EACH of the technical
evaluation criteria which are
	subject to point rating.

Bids not meeting (a), (b), and (c) above will be declared
non-responsive.

The top three (3) ranked bidders achieving the highest number of
points within budget on their proposal will be invited by the
Contracting Authority to submit a preliminary design concept
which addresses PHASE 2 of the evaluation.


PHASE 2

To be declared responsive at Phase 2, a bid must:

(a)	Comply with all the requirements of the Request for
Proposals for PHASE 2; and
(b)	Meet all mandatory technical evaluation criteria for PHASE
2; and
(c)	Obtain the required minimum points for EACH of the technical
evaluation criteria which are
	subject to point rating. The rating is performed on a scale of
a maximum of 100 points 

Bids not meeting (a), (b) and (c) above will be declared
non-responsive.
	
The Bidder with the proposal achieving the highest technical
score within budget will be recommended for award of a Contract.

Where two (2) or more proposals achieve the identical highest
number of points, the proposal with the lowest total price will
be recommended for award of a contract.


PLEASE GO TO THE BUYANDSELL WEBSITE (WWW.BUYANDSELL.GC.CA) TO
DOWNLOAD A COPY OF THE COMPLETE RFP.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.