Service for Stakeholder and Citizen Engagement activities and
Consultation

Solicitation number EN578-133044/A

Publication date

Closing date and time 2013/09/10 14:00 EDT

Last amendment date


    Description
    Trade Agreement: Agreement on Internal Trade (AIT)
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Attachment: None
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    
    
    Request for Information 
    Stakeholder and Citizen Engagement and Consultation Activities 
    1. Background and Purpose of this Request for Information (RFI) 
    2. Nature of Request for Information (RFI) 
    3. Contents of this RFI
    4. Nature and Format of Responses Requested 
    5. Response Costs 
    6. Treatment of Responses
    7. Enquiries 
    8. Submission of Responses
    9. Question to Industry
    10. Proposed Request for Standing Offer document
    
    1.	Background and Purpose of this Request for Information (RFI)
    
    The purpose of this RFI is to provide an opportunity for those
    interested, to provide information that the Government of Canada
    (GC) should be aware of when developing a requirement related to
    the development, planning and implementation of Standing Offers
    for in-person and/or online stakeholder and citizen engagement
    and consultation activities, on an as-and-when-required basis. 
    
    	
    2.	Nature of Request for Information (RFI)
    
    This is not a bid solicitation. This RFI will not result in the
    award of any contract. As a result, 	potential supplier of any
    good or services described in this RFI should not reserve stock
    or facilities, nor allocate resources, as a result of any
    information contained in this RFI. Nor will this RFI result in
    the creation on any source list. Therefore, whether or not any
    potential supplier responds to this RFI will not preclude that
    supplier from participating in any future procurement. Also, the
    procurement of any of the goods and services described in this
    RFI will not necessarily follow this RFI. This RFI is simply
    intended to solicit feedback from industry with respect to the
    matter described in this RFI.
    
    
    3.	Contents of this RFI
    
    1. This RFI contains a draft Request for Standing Offer. This
    document remains a work in progress and respondent should not
    assume that new clauses or requirements will not be added to any
    bid solicitation that is ultimately published by Canada. Nor
    should respondents assume that none of the clauses or
    requirements will be deleted or revised. Comments regarding any
    aspect of the draft document are welcome. 
    
    This RFI also contains specific questions addressed to the
    industry
    
    
    4.	Nature and Format of Responses Requested
    
    Respondents are requested to provide their comments, concerns
    and, where applicable, alternative recommendations regarding how
    the requirements or objectives described in this RFI could be
    satisfied. Respondents are also invited to provide comments
    regarding the content, format and/or organization of any draft
    documents included in this RFI. Respondents should explain any
    assumptions they make in their responses. 
    
    
    5.	Response Costs
    
    Canada will not reimburse any respondent for expenses incurred
    in responding to this RFI.
    
    
    6.	Treatment of Responses
    
    Use of Responses: Responses will not be formally evaluated.
    However, the responses received may be used by Canada to develop
    or modify procurement strategies or any draft documents
    contained in this RFI. Canada will review responses received
    after the RFI closing date.
    
    Review Team: A review team composed of representatives of PWGSC
    and, possibly, other government departments, review the
    responses. Canada reserves the right to hire any independent, or
    use any Government resources that it considers necessary to
    review any response. Not all members of the review team will
    necessarily review all responses.
    
    Confidentiality: Respondents should mark any portions of their
    response that they consider proprietary or confidential. Canada
    will handle the responses in accordance with the Access to
    Information Act.
    
    Follow-up Activity: Canada may, at its discretion, contact any
    respondents to follow up with additional question or for
    clarification of any aspect of a response.
    
    
    7. 	Enquiries
    
    Because this is not a bid solicitation, Canada will not
    necessarily respond to enquires in writing or by circulating
    answer to all potential suppliers. However, respondents with
    questions regarding this RFI may direct their enquiries to :
    
    Contracting Authority: Karine Gervais
    
    E-mail Address:	 karine.gervais@tpsgc.pwgsc.gc.ca
    
    Telephone: (613) 998-7752
    
    
    8.	Submission of Responses
    
    (a) Time and Place for Submission of Responses: Respondents
    should send responses 		electronically via e-mail to the
    Contracting Authority's address identified herein by the date
    		specified on the front pages of the RFI.
    
    (b) Responsibility for Timely Delivery: Each respondent is
    solely responsible for ensuring its 		responses is delivered on
    time to the correct location.
    
    (c) Identification of Response: Each respondent should ensure
    that its name and return 		address, the solicitation number and
    the closing date appear legibly on the response.
    
    
    9. 	Question to Industry
    
    Solution for Stream A
    1. Are there requirements and/or services listed in the
    Statement of Work that you could not meet or would be very
    difficult to meet? 
    
    If so, which ones?  
    
    If you responded yes, can you propose a solution(s) that would
    make the requirements and/or services more feasible to meet? 
    
    2. Are you able to provide the services outlined in the
    Statement of Work (SOW) while complying to all GC specifications
    and standards as identified in section A2.2. of the SOW?
    		
    Solution for Stream B
    3. Are there requirements and/or services listed that you could
    not meet or would be very difficult to meet? 
    If so, which ones? 
    		
    If you responded yes, can you propose a solution(s) that would
    make the requirements and/or services more feasible to meet?
    
    4. Are you able to provide the services outlined in the SOW
    while complying to all GC specifications and standards as
    identified in section A3.2. of the SOW?
    
    5. Are you able to provide the following information and meet
    the mandatory criteria D1.B3?For Mandatory Criteria D1.B3, The
    Offeror must demonstrate its ability to comply with GC Web
    Standards in the development of an online consultation by
    submitting one (1) of the following with the source codes:
    Two (2) pages of an existing online consultation; or 
    develop a two (2) page online consultation project. 
    
    The web pages submitted must meet all WGAC success criteria as
    described at:
    http://www.tbs-sct.gc.ca/ws-nw/wa-aw/wa-aw-assess-methd-eng.asp
    
    NOTE: The pages will be tested and validated to confirm the
    bidder's ability to comply to web standards. If the offeror does
    not meet this mandatory requirement, the bid will be considered
    non-compliant.
    		
    Pricing	
    6. Are the categories of services listed in Annex "B" - Basis of
    Payment appropriate with the services to be delivered? If not, 
    can you propose a solution?
    
    7. Are the individual call-up limits against the Standing
    Offers, $300,000 (excluding GST/HST), represent the industry
    practices? 
    		
    Product support and services
    8.Would you be interested in responding to a Request for
    Standing Offer that includes the variety of services included in
    this RFI? 
    
    Would you submit a bid when the Request for Standing Offer is
    issued?
    
    Other questions or comments
    
    
    10. Proposed Request for Standing Offer document
    Please see attached
    
    	
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Gervais, Karine
    Phone
    (613) 998-7752 ( )
    Fax
    (613) 949-1281
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added
    001
    French
    21
    000
    French
    41
    001
    English
    38
    000
    English
    100

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Northwest Territories
    ,
    Nunavut Territory
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    Yukon
    ,
    National Capital Region (NCR)

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