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Service for Stakeholder and Citizen Engagement activities and
Consultations

Solicitation number EN578-133044/C

Publication date

Closing date and time 2014/04/30 14:00 EDT

Last amendment date


    Description
    Trade Agreement: LCSA/AIT
    Tendering Procedures: The bidder must supply Canadian goods
    and/or services
    Attachment: None
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    PLEASE NOTE THAT THE CLOSING DATE HAS BEEN EXTENDED TO APRIL 30,
    2014
    
    
    THIS IS A BID SOLICITATION FOR STAKEHOLDER AND CITIZEN
    ENGAGEMENT ACTIVITIES AND CONSULTATION
    
    Background:
    The need to provide opportunities for meaningful and effective
    stakeholder and citizen engagement through dialogue is essential
    in achieving objectives in the fulfillment of the Government of
    Canada's (GC) mandate. The GC recently committed to the Open
    Government Initiative, which includes a commitment to Open
    Dialogue. Through Open Dialogue, the GC is committed to engaging
    Canadians because their input informs the work of Government and
    helps the Government make better decisions for all Canadians.
    
    The objective of stakeholder and citizen engagement and
    consultation is to directly engage the public through active
    two-way dialogue whether in person or on-line. This activity
    enables the government to take into account the public's views,
    concerns, ideas and proposals in the development or assessment
    of government policies, programs, services and initiatives. 
    
    Therefore, the GC engages stakeholders, citizens and experts in
    various ways to develop more informed and effective policies,
    programs, services and regulations.
    
    The GC seeks the services of firms with the capacity and
    expertise required to undertake the development, planning and
    implementation of in-person and/or online stakeholder and
    citizen engagement and consultation activities, on an
    as-and-when-required basis.
    
    Requirement:
    
    Trough this Request for Standing Offers (RFSO), Public Works and
    Government Services Canada (PWGSC) is looking to establish  two
    (2) separate lists of qualified suppliers (one for
    Non-Aboriginal and Aboriginal firms, and another for solely
    Aboriginal firms) for the provision of Stakeholder and Citizen
    Engagement and Consultation Activities Services.
    
    The Streams are identified as follows:
    
    Stream A - Services for In-person Stakeholder and Citizen
    Engagement activities and consultation. In person activities,
    refers to a variety of interactions between participants and the
    decision-making body (e.g. GC), which includes, but is not
    limited to feedback on discussion documents, roundtables,
    workshops, town hall meetings, dialogue sessions, advisory
    boards and partnerships meant to influence decision-making. 
    
    Stream B - Services for Online Stakeholder and Citizen
    Engagement activities and consultation. Online activities,
    involves the delivery of consultation services using
    internet-based web tools (e.g. Web 2.0) and technologies that
    allow for participatory multi-way information sharing, dialogue
    and user-generated content meant to influence decision-making. 
    
    Stream C - Services for In-person and Online Stakeholder and
    Citizen Engagement activities and consultation. Combined
    In-person and Online activities, involves all information
    details above. Offerors who qualify for both Stream A and B will
    be issued a Standing Offer in Stream C. 
    
    Offerors may bid either on Stream A or Stream B and/or Stream C.
    However, Offerors must clearly indicate which stream of service
    they are bidding on. Proposals will be assessed separately for
    each stream and SOs will be awarded to Offerors who achieve the
    highest scores for the combined technical merit and price for
    each particular stream. 
    
    Individual call-ups awarded against the Standing Offer must not
    exceed $300,000.00 (excluding GST/HST).  
    
    Period of the Standing Offer:
    The period of the Standing Offer will be from date of award to
    March 31, 2016 with the possibility of two (2) additional one
    (1) year option periods under the same terms and conditions.
    
    Security Requirement:
    There are Security Requirements required to qualify for this
    Request for Standing Offer. It is anticipated that most call-ups
    will have a security requirement. For a call-up that requires a
    security requirement, only Offers holding a valid security
    clearance at the required level will be considered.  Offerors
    are requested to provide the address of the proposed site or
    premises for which Safeguard Measures a Offer as detailed in
    Part 6 - Security and Financial Requirement. The level of
    security clearance required:
    1) Personnel - Reliability Status; and 
    2) Facility Clearance - Protected B for document safeguarding 
    
    Official Languages:
    The services to be provided will be delivered in one or both of
    the two official languages of Canada according to the
    requirements of the Project Authority issuing a Call-up against
    the SO. 
    
    Enquiries:
    
    All enquiries regarding this requirement must be submitted in
    writing to the SO Authority:
    
    Susan Westall
    Communication Procurement Directorate - PWGSC
    E-mail: susan.westall@tpsgc-pwgsc.gc.ca
    (613) 949-8350
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.
    
    
    OFFERORS INTERESTED IN SUBMITTING AN OFFER MAY DOWNLOAD THE BID
    SOLICITATION DOCUMENTS AND FOLLOW ALL THE INSTRUCTIONS WITHIN.
    
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Agreement on Internal Trade (AIT)
    • Land Claim Set Asides (LCSA)

    Partner with another business

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Westall, Susan
    Phone
    (613) 949-8350 ( )
    Fax
    (613) 949-1281
    Address
    360 Albert St./ 360, rue Albert
    12th Floor / 12ième étage
    Ottawa, Ontario, K1A 0S5

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from CanadaBuys.canada.ca.

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    ,
    British Columbia
    ,
    Manitoba
    ,
    New Brunswick
    ,
    Newfoundland and Labrador
    ,
    Nova Scotia
    ,
    Northwest Territories
    ,
    Nunavut Territory
    ,
    Ontario (except NCR)
    ,
    Prince Edward Island
    ,
    Quebec (except NCR)
    ,
    Saskatchewan
    ,
    Yukon
    ,
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price

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