Mailroom Equipment

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Pitney Bowes of Canda Ltd
10466 Mayfield Rd
Edmonton Alberta
Canada
T5P4P4
Nature of Requirements: 
Mailroom Equipment

PWGSC on behalf of Citizen and Immigration Canada (CIC), Case
Processing Center (CPC), Vegreville, AB, intends to enter into a
contract with Pitney Bowes of Canada. The supplier is to provide
compatible furniture and mailing equipment, which will
interchange with existing mailroom equipment.  The total
estimated value for this contract is $32,531.89 GST included.

Trade Agreements

	Ÿ	Article 1016, Section 2, (b) of the North American Free Trade
				Agreement (NAFTA) 
"...where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists;"
Ÿ	Article 506, Section 12 (b) of the Agreement on Internal Trade
(AIT)
"...where there is an absence of competition for technical
reasons and the goods or services can be supplied only by a
particular supplier and no alternative or substitute exists;"

Background:

With recent changes in procedures/lines of the business, the
need for different modules has arisen in order to streamline
processes at the Case Processing Center.

New equipment and furniture is needed to reduce inefficiencies
caused by improperly sized furniture to ensure the office is
running smoothly and effectively.

Significant costs could be incurred if CPC had to reconfigure
their operations to accommodate modules which are not compatible
with their current equipment.

The equipment dimensions provided by the mailroom are not
available from any other known vendors. There could be
significant costs and inefficiencies experienced if CPC were to
go with a vendor that are not compatible.

Requirement:

-CPC currently has a total of six modular tables with 30-bin
sorters, two high density sorting units, four tote storage
units, as well as several modular tables both with and without
multiple bin sorters. In addition, the postage machine and
folder inserter machines are Pitney Bowes models.

-Pitney Bowes is the only vendor believed to have furniture that
meets the specific dimensions required, and is fit with existing
Pitney Bowes equipment.

-Qualifications: Supplier must be able to provide equipment and
furniture that fits with Pitney Bowes models, and have the
proper dimensions for the mailroom.

Proposed Supplier

Pitney Bowes of Canada, P.O. Box 190, Orangeville, ON, L9W 2Z6.

Inquiries are to be directed to Drew Fisher, PWGSC Procurement
Student at:

Telephone No. - (780) 497-3649

Fax No. - (780) 497-3510

Email: Andrew.Fisher2@pwgsc-tpsgc.gc.ca

Please check back to this tender on Buy and Sell regularly for
updates.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.