Global Vector and Raster Data Set

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
HARPER & COLLINS CANADA LTD
1995 MARKHAM RD
SCARBOROUGH Ontario
Canada
M1B5M8
Nature of Requirements: 
Global Vector and Raster Data Set

PWGSC FILE NUMBER: 

W1786-110395

CONTRACTING OFFICER:

Tomei, David
Telephone No. - (819) 956-1318
Fax No. - (819) 953-3703    

Harper Collins - Global Vector and Raster Data Set

ADVANCED CONTRACT AWARD NOTICE (ACAN):

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities.  If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

REQUIREMENT: 

The Department of National Defence (DND) has a requirement for
Harper Collins - Collins World Explorer Premium/World Panorama-
Global Vector and Raster Data Set.

On behalf of The Department of National Defence,  PWSGC intends
to enter into a sole-source contract with Harper Collins of
Scarborough, Ontario.   The initial value of the contract is
estimated at $70,600.00 for a period of one year plus the option
to extend the contract for two (2) additional one (1) year
periods at an estimated cost of $70,600.00 per year.  The total
value of the contract is estimated at a value of $211,800.00
plus GST/HST as applicable.    

The Following sofware product(s) are being procured; 

- Collins Bartholomew - World Explorer Premium
- Collins Bartholomew - World Panorama

The Products will be used to; 

a)	support Web Map Services (WMS) and Web Feature Services (WFS)
on up to 3 DND 		networks. These will include 1 Unclassified
defence network with up to 200 concurrent 		users and 2
Classified defence networks with up to 100 concurrent users on
one and 50 on 	the other.

b)	build mission specific datasets to support the navigation and
weapons systems on board a 		maximum of 18 Canadian Forces
Maritime helicopters and;

c)	support daily geospatial activities on up to 60 deployable
Geomatic Support Systems as 		single seat instances.

GOVERNMENT CONTRACTS REGULATIONS EXCEPTIONS:

Section 6 (d) of the Government Contract Regulations is being
invoked in this procurement as only one person or firm is
capable of performing the contract.  Articles 506, paragraphs 12
(a) and 12 (b) of AIT, Article 1016, 2 (b) of NAFTA and Article
XV, 1.(b); of WTO-AGP are applicable on the basis of limited
tendering where, for works of art, or for reasons connected with
the protection of patents, copyrights or other exclusive rights,
or proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists. 

The reason(s) for single tendering are:

-	Only Collins Bartholomew can provide the level of accuracy and
detail necessary for the 		requirement as defined by the client
in the Statement of Requirement.
-	Collins Bartholomew data is used by and shared between NATO
allies allowing for a  		common platform for situational and
planning purposes on both national and 			multinational
operations.
-	Harper Collins Canada is the only authorized re-seller of
Collins Bartholomew products 		in Canada.  

CONTRACT PERIOD:

INITIAL CONTRACT PERIOD:  March 31, 2012 to March 30, 2013.
OPTION YEAR ONE (1):  March 31, 2013 to March 30, 2014.     
OPTION YEAR TWO (2):  March 31, 2014 to March 30, 2015.

CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES:

Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets all of the requirements
of the client as defined in Annex 'A' statement of requirement. 
To request a copy of Annex 'A' statement of requirement, please
contact the contracting officer listed below.  

You are hereby notified that the Government intends to solicit a
bid and negotiate with one firm only as identified above.

Suppliers who consider themselves fully qualified and available
to provide the goods and services described in the ACAN, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.

If you wish to submit a written response showing that you are
capable of meeting this requirement, it must be done not later
than the specified closing date and time.  The file number,
contracting officer's name, and the closing date of the ACAN
must appear on the outside of the envelope in block letters or,
in the case of a facsimile transmission, on the covering page. 
As it is intended to proceed in a timely manner, responses
received after the closing date may not be considered.

Responses received on or before the closing date will be
considered solely for the purpose of deciding whether or not to
conduct a competitive procurement.  Information provided will be
used by the Crown for technical evaluation purposes only and is
not to be construed as a competitive solicitation.  Your written
response must provide sufficient evidence (e.g. specifications,
technical data, drawings, or any other proof) that clearly
demonstrates that your product or service is capable of
fulfilling this requirement.

Suppliers that have submitted a response will be notified in
writing of PWGSC's decision to continue with the non-competitive
procurement or to compete the requirement.

CLOSING DATE AND TIME FOR WRITTEN SUPPLIER RESPONSES CHALLENGING
THIS REQUIREMENT IS 2:00 p.m. EST, March 15, 2012.

Inquiries and statements of capabilities are to be directed to:

David Tomei
Place du Portage III 
Floor 4C1
11 Laurier St. 
Gatineau, QC
K1A 0S5
Telephone: (819) 956-1318
Facsimile: (819) 953-3703
E-mail: david.tomei@pwgsc-tpsgc.gc.ca	
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.