OTTAWA/GATINEAU HVAC MAINTENANCE

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

NOTICE OF PROPOSED PROCUREMENT (NPP)

Security Requirement:

At bid close:

The following security requirement (SRCL and related clauses)
applies and form part of the Contract.

1.     	The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).

2. 	The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid personnel security
screening at the level of SECRET, granted or approved by
CISD/PWGSC.

3. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

4. 	The Contractor/Offeror must comply with the provisions of
the:

	(a) Security Requirements Check List and security guide (if
applicable), attached at Annex B;	(b) Industrial Security Manual
(Latest Edition).

Requirement:

(i)	To provide all necessary travel, tools, materials services
and labour for all inclusive maintenance services and inspection
services on heating, ventilation, air conditioning (HVAC),
commercial refrigeration and related mechanical equipment in
accordance with the Statement of Work EJ196-14-2714, attached
herein as Annex A. 

(ii)	This requirement is for Public Works and Government
Services Canada (PWGSC) located 2200 Walkley Road, 269 Laurier
Avenue, 4210 Labelle Street, 2265 St-Laurent Blvd, 2465
St-Laurent, 40 Elgin Street, 2733 Lancaster, 2215 Gladwin
Crescent, 333 Laurier, 181 Queen Street, 2204 Walkley Road in
Ottawa, Ontario and 105 Hôtel de Ville in Gatineau, Quebec.

(iii)	The period of any resulting Contract shall be for five (5)
years.

(iv)	Mandatory Response Time   

As per Annex A, Statement of Work EJ196-14-2714, SW 3 Service
V., it is a mandatory requirement of the contract that:

1.	The Contractor must provide twenty-four (24) hour, seven (7)
days a week emergency call back
service for the duration of the contract.



2.	The Contractor must respond within thirty (30) minutes of
each request; and be on site ready to work within two (2) hours
of receiving the emergency call. All work for emergency service
must be executed by a qualified service personnel named in the
Contract and such work must proceed continuously until the
system is returned to safe operating condition.	

3.	The Contractor must update the Trouble Desk of the status of
service call and contact the Trouble Desk within four (4) hours
to close out the ticket once each issue is resolved.

Card and licensing documentation

To carry out the work on this requirement, the contractor must
provide the following three (3) qualified service personnel as
follows: 
 
- two (2) Service Personnel qualified in the HVAC equipment in a
possession of:

At least one (1) Technician qualified (HVAC) shall hold a valid
card/certificate recognized either by the Commission de la
Construction du Québec (CCQ) or Emploi-Québec.

HVAC & Refrigeration Equipment
- A valid Refrigeration and Air Conditioning Licence or approved
red seal inter-provincial equivalent.  
- A valid Ozone Depletion Prevention Card or approved
inter-provincial equivalent.
- A valid Fall Protection Certificate.
- A valid Confined Space Awareness Certificate.
- A valid First Aid & CPR Training Certificate.
- A valid Manlift Certificate.

- one (1) Service Personnel qualified in the gas fired heating
appliances in a possession of:

Gas Fired Equipment
- A valid Québec certificate of qualification in class 3 gas
appliance techniques OR a valid Ontario Certificate G2 (Gas
Technician 2) OR Provincially accepted Red Seal equivalent.
- A valid Fall Protection Certificate.
- A valid Confined Space Awareness Certificate.
- A valid First Aid & CPR Training Certificate.
- A valid Manlift Certificate.

Bidders and Sub-Contractors must have a licence from la Régie du
bâtiment du Québec (RBQ).

Note:
The personnel named in 'HVAC equipment" above may also be named
in items "Gas fired heating appliances" provided they hold the
required certifications of each category.
al (RFP).


Mandatory Site Visit:

2.6	Mandatory Site Visit

It is mandatory that the Bidder or a representative of the
Bidder visit the work site. Arrangements have 
been made for a site visit to be held on Wednesday, September
10, 2014 at 9:00 a.m.  Bidders are to meet at the main entrance
of :

			Building 1- 105 Hotel de Ville (Gatineau)
			Building 2- 181 Queen (Ottawa)
			Building 3- 269 Laurier (Ottawa)
			Building 4- 333 Laurier (Ottawa)
			Building 5- 4210 Labelle (Ottawa)
			Building 6- 2204 Walkley (Ottawa)
			Building 7- 2200 Walkley (Ottawa)

Due to the nature of the requirement, and in order to gain
access to all buildings listed in this requirement, it is
MANDATORY that all representative(s) of the Bidder have security
clearance at a level SECRET. Bidders must submit the names
(legal names) and birth dates (year/month/day) for each
individual that will be attending the site visit to the
Contracting Authority by email at
melanie.brunet@tpsgc-pwgsc.gc.ca or by facsimile at (819)
956-3600 no later than Monday, September 1st, 2014 at 1:00 PM.

Bidders will be required to sign an attendance form at the
beginning of the site visit, for each locations. Bidders who do
not attend or send a representative will not be given an
alternative appointment and their bids will be rejected as
non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.

It is mandatory that bidders provide and wear safety boots and
safety glasses for the site visit. Bidders who do not wear
safety boots will not be permitted to attend the site visit.

Any clarifications or changes to the bid solicitation resulting
from the site visit will be included as an amendment to the bid
solicitation.



All enquiries are to be submitted in writing to the Contracting
Authority: Mélanie Brunet, by Fax at (819) 956-3600 or E-Mail : 
melanie.brunet@pwgsc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.