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Solicitation number EJ196-142714/A

Publication date

Closing date and time 2014/10/03 14:00 EDT

Last amendment date

    Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Security Requirement:
    At bid close:
    The following security requirement (SRCL and related clauses)
    applies and form part of the Contract.
    1.     	The Contractor/Offeror must, at all times during the
    performance of the Contract/Standing Offer, hold a valid
    Facility Security Clearance at the level of SECRET, issued by
    the Canadian Industrial Security Directorate (CISD), Public
    Works and Government Services Canada (PWGSC).
    2. 	The Contractor/Offeror personnel requiring access to
    sensitive work site(s) must EACH hold a valid personnel security
    screening at the level of SECRET, granted or approved by
    3. 	Subcontracts which contain security requirements are NOT to
    be awarded without the prior written permission of CISD/PWGSC.
    4. 	The Contractor/Offeror must comply with the provisions of
    	(a) Security Requirements Check List and security guide (if
    applicable), attached at Annex B;	(b) Industrial Security Manual
    (Latest Edition).
    (i)	To provide all necessary travel, tools, materials services
    and labour for all inclusive maintenance services and inspection
    services on heating, ventilation, air conditioning (HVAC),
    commercial refrigeration and related mechanical equipment in
    accordance with the Statement of Work EJ196-14-2714, attached
    herein as Annex A. 
    (ii)	This requirement is for Public Works and Government
    Services Canada (PWGSC) located 2200 Walkley Road, 269 Laurier
    Avenue, 4210 Labelle Street, 2265 St-Laurent Blvd, 2465
    St-Laurent, 40 Elgin Street, 2733 Lancaster, 2215 Gladwin
    Crescent, 333 Laurier, 181 Queen Street, 2204 Walkley Road in
    Ottawa, Ontario and 105 Hôtel de Ville in Gatineau, Quebec.
    (iii)	The period of any resulting Contract shall be for five (5)
    (iv)	Mandatory Response Time   
    As per Annex A, Statement of Work EJ196-14-2714, SW 3 Service
    V., it is a mandatory requirement of the contract that:
    1.	The Contractor must provide twenty-four (24) hour, seven (7)
    days a week emergency call back
    service for the duration of the contract.
    2.	The Contractor must respond within thirty (30) minutes of
    each request; and be on site ready to work within two (2) hours
    of receiving the emergency call. All work for emergency service
    must be executed by a qualified service personnel named in the
    Contract and such work must proceed continuously until the
    system is returned to safe operating condition.	
    3.	The Contractor must update the Trouble Desk of the status of
    service call and contact the Trouble Desk within four (4) hours
    to close out the ticket once each issue is resolved.
    Card and licensing documentation
    To carry out the work on this requirement, the contractor must
    provide the following three (3) qualified service personnel as
    - two (2) Service Personnel qualified in the HVAC equipment in a
    possession of:
    At least one (1) Technician qualified (HVAC) shall hold a valid
    card/certificate recognized either by the Commission de la
    Construction du Québec (CCQ) or Emploi-Québec.
    HVAC & Refrigeration Equipment
    - A valid Refrigeration and Air Conditioning Licence or approved
    red seal inter-provincial equivalent.  
    - A valid Ozone Depletion Prevention Card or approved
    inter-provincial equivalent.
    - A valid Fall Protection Certificate.
    - A valid Confined Space Awareness Certificate.
    - A valid First Aid & CPR Training Certificate.
    - A valid Manlift Certificate.
    - one (1) Service Personnel qualified in the gas fired heating
    appliances in a possession of:
    Gas Fired Equipment
    - A valid Québec certificate of qualification in class 3 gas
    appliance techniques OR a valid Ontario Certificate G2 (Gas
    Technician 2) OR Provincially accepted Red Seal equivalent.
    - A valid Fall Protection Certificate.
    - A valid Confined Space Awareness Certificate.
    - A valid First Aid & CPR Training Certificate.
    - A valid Manlift Certificate.
    Bidders and Sub-Contractors must have a licence from la Régie du
    bâtiment du Québec (RBQ).
    The personnel named in 'HVAC equipment" above may also be named
    in items "Gas fired heating appliances" provided they hold the
    required certifications of each category.
    al (RFP).
    Mandatory Site Visit:
    2.6	Mandatory Site Visit
    It is mandatory that the Bidder or a representative of the
    Bidder visit the work site. Arrangements have 
    been made for a site visit to be held on Wednesday, September
    10, 2014 at 9:00 a.m.  Bidders are to meet at the main entrance
    of :
    			Building 1- 105 Hotel de Ville (Gatineau)
    			Building 2- 181 Queen (Ottawa)
    			Building 3- 269 Laurier (Ottawa)
    			Building 4- 333 Laurier (Ottawa)
    			Building 5- 4210 Labelle (Ottawa)
    			Building 6- 2204 Walkley (Ottawa)
    			Building 7- 2200 Walkley (Ottawa)
    Due to the nature of the requirement, and in order to gain
    access to all buildings listed in this requirement, it is
    MANDATORY that all representative(s) of the Bidder have security
    clearance at a level SECRET. Bidders must submit the names
    (legal names) and birth dates (year/month/day) for each
    individual that will be attending the site visit to the
    Contracting Authority by email at or by facsimile at (819)
    956-3600 no later than Monday, September 1st, 2014 at 1:00 PM.
    Bidders will be required to sign an attendance form at the
    beginning of the site visit, for each locations. Bidders who do
    not attend or send a representative will not be given an
    alternative appointment and their bids will be rejected as
    non-compliant.  Any clarifications or changes to the bid
    solicitation resulting from the site visit will be included as
    an amendment to the bid solicitation.
    It is mandatory that bidders provide and wear safety boots and
    safety glasses for the site visit. Bidders who do not wear
    safety boots will not be permitted to attend the site visit.
    Any clarifications or changes to the bid solicitation resulting
    from the site visit will be included as an amendment to the bid
    All enquiries are to be submitted in writing to the Contracting
    Authority: Mélanie Brunet, by Fax at (819) 956-3600 or E-Mail :
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Brunet, Mélanie
    (819) 956-6281 ( )
    (819) 956-3600
    11 Laurier St./ 11, rue Laurier
    3C2, Place du Portage, Phase III
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Lowest Price

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