Fire Alarm & Life Safety Systems Maintenance

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

NOTICE OF PROPOSED PROCUREMENT (NPP)

Security Requirement: at the date of bid closing

1. 	The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).

2. 	The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid personnel security
screening at the level of SECRET, granted or approved by
CISD/PWGSC.

3. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

4. 	The Contractor/Offeror must comply with the provisions of
the:

	(a) 	Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) 	Industrial Security Manual (Latest Edition).




Requirement:

The Contractor must provide comprehensive and preventative
maintenance service including all
 necessary tools, ladders, services (such as inspections,
testing and cleaning), transportation, mileage,
 parking, replacement or repair parts and labour on Fire Alarm
equipment listed in this solicitation and
 shall execute such work in a careful and workmanlike manner and
in accordance with the Statement of
 Work attached herein as Annex A.  As well, the Contractor must
perform all work in accordance with all
 related Codes, Standards, and Regulations from all levels of
Government (Provincial/Territorial, Municipal
 and Federal). This requirement is for various buildings for
Public Works and Government Services
 Canada (PWGSC) located in the National Capital Region, Ottawa,
ON  K1A 0S5.

The period of any resulting Contract shall be for five (5) years.


Mandatory Response Time :

As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items
1.4.3.1 and 1.4.3.2, it is
	a mandatory requirement of the contract that:

	(a)  The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call 
	back service for the duration of the contract at no extra cost.
NOTE: This Statement of Work 		includes twelve emergency calls
per year per site at no extra cost to Canada. Any additional
		emergency calls will be at extra cost to Canada.

	(b)  The Contractor must respond within 30 minutes and be on
site ready to work within two 
	       (2) 	hours of receiving the emergency call.  All work
for emergency service must be executed 	
	       by a qualified service personnel named in the Contract
and such work must proceed 
	       continuously until the system is returned to safe
operating condition.



Mandatory Card and Licensing Documentation :

The proposed employees must be in possession of the required
cards and licenses indicated below.   It is mandatory that valid
copies of the required licenses for each proposed Service
Personnel be submitted with the proposal. If not included with
the proposal, the bid will be deemed non-responsive.

To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
 possession of :

.1	Fire Alarm Technician - Two (2) service personnel with:

	- a valid Canadian Alarm Association (CFAA) certification or an
Electrical Contractors Association 
	  of Ontario (ECAO) certification.
	
.2	Sprinkler Technician  - Two (2) service personnel with:

	- a valid Canadian Automatic Sprinkler Association (CASA)
certification.
	
	


.3	Company/Organizational Documentation

	- Valid Underwriters Laboratories of Canada (U.L.C.) Listed
Company with Level III or Level IV 
	  Competency certificate/proof of validity (letter from U.L.C)
and a U.L.C. Password
	- A letter from the Original Equipment Manufacturer (OEM)
stating that the firm is an authorized
	 service agent of the OEM and has access to all components,
materials, parts, software,
	 hardware, firmware to maintain all fire alarm and integrated
systems identified in Annex "A", 
	 Statement of Work.
	- A letter confirming that the Bidder has access to the
complete operational and adjustment
              procedures of the manufacturer for all components,
sub-systems, systems and integrated
              systems and related equipment identified within
Annex "A".

It is mandatory that the documentation requested above be
submitted with the proposal. Bidders must provide copies of all
valid documentation requested for each technician to carry out
the work on this requirement.  If not included with the
proposal, the bid will be deemed non-responsive.


3.1.5	Employee Training (Upon Request) 

Valid copies of the following training certificates/cards should
be submitted for each proposed Service personnel with the bid by
the bid solicitation closing date.  However, if the following is
not submitted with the bid by the bid solicitation closing date,
the Contracting Authority will so inform the Bidder and provide
the Bidder with a time frame within which to meet the
requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive. 

	- a valid Confined Space Entry certificate/wallet card
	- a valid Fall Arrest certificate/wallet card
	- a valid First Aid/CPR certificate/wallet card
	- a valid Work Hazardous Material Inventory System (WHMIS)
certificate/wallet card
	- a valid Asbestos Work Practices Awareness Certificate/wallet
card


Mandatory Employee Experience and Past Performance :
To carry out the work on this requirement, the contractor must
provide four (4) qualified service personnel (two (2) qualified
Fire Alarm Technicians and two (2) qualified Sprinkler
Techincians).

The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of Fire Alarm
equipment have five (5) years of recent experience and past
performance by referencing two (2) similar projects/contracts
within the last 10 years whereby the service personnel have
performed satisfactorily.  The bidder must complete the
following form for each technician who will be performing work
on this requirement in order to demonstrate that each proposed
technician has the required experience. 

Recent experience is defined as experience gained from September
2002 up to and including the 
      solicitation closing date.
Similar is defined as maintenance service on Fire Alarm
equipment.

In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 5 years of recent
experience.
 
Example:
·          Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
·          Project 2: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 
·          Project 3: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 

Total period for these 3 projects will count as 36 months and
not 76 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3.  This employee does
not meet the required minimum of 5 years of recent experience.

In the event where the information for any of the technicians
cannot be confirmed by the client contacts named in the
proposal, the proposal will be considered non-responsive and no
further consideration will be given to the proposal. If the
Bidder submits names of technicians in excess of the stated
requirement, only the references up to the identified limit of
four (4) service personnel will be assessed.  The first four (4)
service personnel listed in the proposal will be considered for
evaluation.



Mandatory Site Visit:

It is mandatory that the Bidder or a representative of the
Bidder visit the site and understand the scope of the work
required and the conditions of the site. Arrangements have been
made for the site visit to be held on Tuesday September 18, 2012
at 9:00 am.  Bidders are to meet at the Main Entrance of the
Hope Chambers Building at 63 Sparks Street, Ottawa, Ontario.
Bidders must communicate with the Contracting Authority no later
than 5 day(s) before the scheduled visit to confirm attendance
and provide the names of the person(s) who will attend the site
visit.

Due to the nature of this requirement and in order to gain
access to the sites it is MANDATORY that all interested bidders,
submit the Names (legal name) and birth dates of their
representatives that will be attending the Mandatory Site Visit
to the Contracting Authority (Diane Daly) no later than 10:00 AM
 September 13, 2012.   

The company Representatives must have a Security Clearance of
Secret in order to attend the Mandatory Site Visit.  

It is the responsibility of the Bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown.  Bidders who fail to submit the required information
by 10:00 AM September 13, 2012 will be denied access to the
sites.

Bidders will be required to sign an attendance form at the
beginning of the site visit.  Failure to do so will render the
bidder's proposal non-responsive.

It is mandatory that the bidders wear safety footwear for the
site visit. Safety equipment will be verified to ensure
compliance of this requirement.  Bidders who are not equipped as
described will not be permitted to attend the site visit.

Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.


All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail : 
diane.daly@tpsgc-pwgsc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.