Fire Alarm and Life Safety Maintenance

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

NOTICE OF PROPOSED PROCUREMENT (NPP)

This bid solicitation cancels and supersedes previous bid
solicitation number EJ196-121717/A dated August 31, 2012 with a
closing of October 15, 2012 at 2:00 PM EST.

Security Requirement: at the date of bid closing

1. 	The Contractor/Offeror must, at all times during the
performance of the Contract/Standing Offer, hold a valid
Facility Security Clearance at the level of SECRET, issued by
the Canadian Industrial Security Directorate (CISD), Public
Works and Government Services Canada (PWGSC).

2. 	The Contractor/Offeror personnel requiring access to
sensitive work site(s) must EACH hold a valid personnel security
screening at the level of SECRET, granted or approved by
CISD/PWGSC.

3. 	Subcontracts which contain security requirements are NOT to
be awarded without the prior written permission of CISD/PWGSC.

4. 	The Contractor/Offeror must comply with the provisions of
the:

	(a) 	Security Requirements Check List and security guide (if
applicable), attached at Annex B;
	(b) 	Industrial Security Manual (Latest Edition).




Requirement:

To provide preventive maintenance services on the Fire Alarm,
Fire Protection and Life Safety
Systems, including all necessary tools, equipment and services,
consumable materials, labour for all 
inspections, testing, cleaning, maintenance services in
accordance with the Statement of Work 		attached herein as Annex
A.  All additional parts and labour required to effect repairs
to the equipment 	listed at Annex A will be at extra cost to
Canada.

This requirement is for the following buildings (Hope, Chamber,
O'Brien, Nelms, House of Norcano and
Saxe) for Public Works and Government Services Canada (PWGSC)
located in the National Capital
Region, Ottawa, ON K1A 0S5.

The period of any resulting Contract shall be for five (5) years.


Mandatory Response Time :

As per Annex A, Statement of Work, 1.4.3, Emergency Calls, items
1.4.3.1 and 1.4.3.2, it is
	a mandatory requirement of the contract that:

	(a)  The Contractor must provide twenty-four (24) hour, seven
(7) days a week emergency call 
	back service for the duration of the contract at no extra cost. 
	
	This Statement of Work includes twelve emergency calls per year
at no extra cost to 	
	Canada. Any additional emergency calls will be at extra cost to
Canada.

	(b)  The Contractor must respond within 30 minutes and be on
site ready to work within two 
	       (2) 	hours of receiving the emergency call.  All work
for emergency service must be executed 	
	       by a qualified service personnel named in the Contract
and such work must proceed 
	       continuously until the system is returned to safe
operating condition.



Mandatory Card and Licensing Documentation (upon demand) :

Valid copies of the following cards and licensing documentation
should be submitted for each proposed service personnel with the
bid by the bid solicitation closing date.  However, if the
following is not submitted with the bid by the bid solicitation
closing date, the Contracting Authority will so inform the
Bidder and provide the Bidder with a time frame within which to
meet the requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive.

To carry out the work on this requirement, Service personnel
employed by the Contractor must be in
possession of :


.1	Fire Alarm Technician - Two (2) service personnel with:

	- A valid Canadian Fire Alarm Association (CFAA) certification
OR a Certified Fire Alarm Electrician (CFAE) certification. 
	
2	Sprinkler and Fire Protection Installer - Two (2) service
personnel with:				
	- A valid Certificate of Qualification (C of Q) in accordance
with the provincial or territorial law in  		which the work is
to be performed for each Sprinkler and Fire Protection Installer
engaged by and 		sent to site by the Bidder or subcontractor of
the Bidder to carry out work as defined by the 		attached
Statement of Work, at Annex A.
	
	


.3	Company Information (Upon Request)

3.1.5.1 	A letter(s) from the OEM(s) (Original Equipment
Manufacturer) of the equipment detailed below (see also Annex A,
Statement of Work) should be submitted with the bid by the bid
solicitation closing date.  However, if the following is not
submitted with the bid by the bid solicitation closing date, the
Contracting Authority will so inform the Bidder and provide the
Bidder with a time frame within which to meet the requirement.
Failure to comply with the request of the Contracting Authority
and meet the requirement within that time period will render the
bid non-responsive.

If there is more than one OEM, letters are required from each
OEM.

- Fire alarm Control Unit

The letter must confirm that the Bidder:

1. is the OEM;OR
2. is an authorized service agent of the OEM; OR
3. has a valid sub-contracting agreement with the OEM; AND

4. has access to the following in order to, service and maintain
the components, sub-systems, systems and integrated systems
identified above and within the attached inventory, Annex A,
Statement of Work: 
4.1 Service and maintenance tools & materials;
4.2 Compatible parts;
4.3 Software;
4.4 Hardware;
4.5 Firmware; AND

5. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins.

AND/OR 

3.1.5.2 Should the Bidder not be the OEM or the authorized
service agent of the OEM(s) or not have a valid sub-contracting
agreement with the OEM for the above noted equipment, a
letter(s) from the authorized service agent of the OEM (s)
(Original Equipment Manufacturer) of this equipment  should be
submitted with the bid by the bid solicitation closing date. 
However, if the following is not submitted with the bid by the
bid solicitation closing date, the Contracting Authority will so
inform the Bidder and provide the Bidder with a time frame
within which to meet the requirement. Failure to comply with the
request of the Contracting Authority and meet the requirement
within that time period will render the bid non-responsive.

If there is more than one OEM, letters are required from each
authorized service agent of each OEM. 

- Fire alarm Control Unit




The letter must confirm that the Bidder:

1-  has a valid sub-contracting agreement with the authorized
service agent; AND
2-  has access to the following in order to, service and
maintain the components, sub-systems, systems and integrated
systems identified above and within the attached inventory,
Annex A, Statement of Work: 
	2.1 Service and maintenance tools & materials;
	2.2 Compatible parts;
	2.3 Software;
	2.4 Hardware;
	2.5 Firmware; AND
3. has access to the complete operational and adjustment
procedures of the OEM for all components, sub-systems, systems,
integrated systems and related equipment identified within the
attached inventory. This includes direct access to
manufacturer's technical support service and service bulletins.

3.1.5.2.1 The Bidder must  also submit a letter(s) issued to the
authorized service agent(s) by the OEM(s) confirming the name of
the authorized service agent(s).


3.1.5.3	The Bidder must be an Underwriters Laboratories of
Canada (ULC) Level III & IV Listed
 Company authorized to carry out maintenance on fire alarm/fire
protection and life safety systems. The
Bidder should submit a ULC certificate with the bid by the
solicitation closing date. However, if it is not
submitted with the bid by the solicitation closing date, the
Contracting Authority will so inform the Bidder
and provide the Bidder with a time frame within which to meet
the requirement. Failure to comply with the
request of the Contracting Authority and meet the requirement
within the time frame period will render the
bid non-responsive.


.4 Employee Training (Upon Request) 

Valid copies of the following training certificates/cards should
be submitted for each proposed Service personnel with the bid by
the bid solicitation closing date.  However, if the following is
not submitted with the bid by the bid solicitation closing date,
the Contracting Authority will so inform the Bidder and provide
the Bidder with a time frame within which to meet the
requirement. Failure to comply with the request of the
Contracting Authority and meet the requirement within that time
period will render the bid non-responsive. 

All certificates are to be recognized by the Human Resources
Skills Development Canada (HRSDC) - Labour Canada and/or
Workplace Safety & Insurance Board (WSIB) and/or Construction
Safety Association of Ontario (CSAO) and/or any other recognized
legislative or regulatory body in the Province or territory in
which the work is to be performed.

	- a valid Confined Space Entry certificate/wallet card
	- a valid Fall Arrest certificate/wallet card
	- a valid First Aid/CPR certificate/wallet card
	- a valid Work Hazardous Material Inventory System (WHMIS)
certificate/wallet card
	- a valid Asbestos Work Practices Awareness Certificate/wallet
card
             - personnel performing work on electrical equipment
that is live or may become live must be
	   in possession of a valid Arc Flash Training
Certificate/wallet card.

Mandatory Employee Experience and Past Performance :
To carry out the work on this requirement, the contractor must
provide four (4) qualified service personnel (two (2) qualified
Fire Alarm Technicians and two (2) qualified Sprinkler and Fire
Protection Installers). 

The bidder must provide evidence to demonstrate that the service
personnel proposed to perform maintenance of Fire Alarm
equipment have five (5) years of recent experience and past
performance by referencing two (2) similar projects/contracts
within the last 8 years whereby the service personnel have
performed satisfactorily.  The bidder must complete the
following form for each personnel who will be performing work on
this requirement in order to demonstrate that each proposed
personnel has the required experience. 

Recent experience is defined as experience gained from September
2004 up to and including the 
      solicitation closing date.
Similar is defined as maintenance service on Fire Alarm
equipment comparable in size, scope and complexity to the
equipment listed in Annex A, Statement of Work, Part 3 Equipment
Inventory.

In cases where experience is acquired concurrently, the time
period will be considered only once for the purpose of
calculating the minimum requirement of 5 years of recent
experience.
 
Example:
·          Project 1: started on January 1, 2008 and ended on
May 31, 2008 = 4 months
·          Project 2: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 
·          Project 3: started on January 1, 2008 and ended on
December 31, 2010 = 36 months 

Total period for these 3 projects will count as 36 months and
not 76 months because the period Jan. 2008 to Dec. 2009 has
already been counted in Projects 2 and 3.  This employee does
not meet the required minimum of 5 years of recent experience.

In the event where the information for any of the service
personnel cannot be confirmed by the client contacts named in
the proposal, the proposal will be considered non-responsive and
no further consideration will be given to the proposal. If the
Bidder submits names of service personnel in excess of the
stated requirement, only the references up to the identified
limit of four (4) service personnel will be assessed.  The first
four (4) service personnel listed in the proposal will be
considered for evaluation. 




Mandatory Site Visit:

It is mandatory that the Bidder or a representative of the
Bidder visit the site and understand the scope of the work
required and the conditions of the site. Arrangements have been
made for the site visit to be held on Thursday, January 23, 2013
at 9:00 am.  Bidders are to meet at the Main Entrance of the
Hope Chambers Building at 63 Sparks Street, Ottawa, Ontario.
Bidders must communicate with the Contracting Authority no later
than 6 day(s) before the scheduled visit to confirm attendance
and provide the names of the person(s) who will attend the site
visit.

Due to the nature of this requirement and in order to gain
access to the sites it is MANDATORY that all interested bidders,
submit the Names (legal name) and birth dates of their
representatives that will be attending the Mandatory Site Visit
to the Contracting Authority (Diane Daly) no later than 10:00 AM
 January 15, 2013.   

The company Representatives must have a Security Clearance of
Secret in order to attend the Mandatory Site Visit.  

It is the responsibility of the Bidders to ensure that the
Contracting Authority is in receipt of this information by the
date shown.  Bidders who fail to submit the required information
by 10:00 AM January 16, 2013 will be denied access to the sites.

Bidders will be required to sign an attendance form at the
beginning of the site visit.  Failure to do so will render the
bidder's proposal non-responsive.

It is mandatory that the bidders wear safety footwear for the
site visit. Safety equipment will be verified to ensure
compliance of this requirement.  Bidders who are not equipped as
described will not be permitted to attend the site visit.

Bidders who do not attend or send a representative will not be
given an alternative appointment and their bids will be rejected
as non-compliant.  Any clarifications or changes to the bid
solicitation resulting from the site visit will be included as
an amendment to the bid solicitation.


All enquiries are to be submitted in writing to the Contracting
Authority: Diane Daly, by Fax at (819) 956-3600 or E-Mail : 
diane.daly@tpsgc-pwgsc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.