Solicitation number 08C54-190430/A

Publication date

Closing date and time 2020/02/07 14:00 EST

    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    This is not a solicitation document
    Global Affairs Canada (GAC) is designated as the Government of Canada's custodian responsible for all federal real property in support of diplomatic and consular purposes outside Canada.
    GAC is considering the possibility of outsourcing these services in Tokyo, Japan (Tokyo Embassy also known as Place Canada) located at Akasaka 7-chome. In order to fulfill its requirements, GAC will be seeking to attract bids from dynamic, solution-oriented private sector real property suppliers who are committed to long term collaborative relationships for the delivery of high quality services to our clients. PWGSC (as the Contracting Authority) will be looking for highly professional firms who share the Canadian government’s management values and ethics. PWGSC places considerable importance on operational excellence, health and safety, quality management, environmental sustainability and best value to the Crown.
    The responses from industry will enable Canada to evaluate the strategy to be taken, if any, in regards to issuing a solicitation for the required goods and services.
    Any information submitted to Public Works and Government Services Canada (PWGSC) in response to this RFI may be used in the development of a subsequent solicitation.
    Response Costs
    Canada will not reimburse any respondent for expenses incurred in responding to this RFI.
    Industry Consultation
    1.RFI Respondent’ Conference
    An RFI Respondent’s conference will be held at the Canadian Embassy in Tokyo, on the 21 of January 2020 from 9:30 am - 11:30 am (Time in Tokyo). The scope of the requirement outlined in the RFI will be reviewed during the conference and questions will be answered.
    RFI Respondents are to meet at the Main Entrance of the embassy at Akasaka 7-chome, Tokyo, Japan.
    RFI Respondents are requested to register with the RFI Authority before the conference to confirm attendance. Bidders must provide, in writing, to the RFI Authority, the names of the person(s) who will be attending and a list of issues they wish to table no later than January 20, 2020 at 04:00 pm
    (Time in Tokyo). A maximum of four (4) individuals per Bidder.
    2. One-on-one consultation
    There will be a one-on-one, in-person, consultation with the RFI Respondent on January 22, 2020, should RFI Respondent be interested in this consultation. 
    Please clearly indicate your interest in your response. The designated RFI Authority will contact the respondent by email to schedule the date and time of the consultation.
    Official languages
    Responses to this RFI may be submitted in either of Canada’s official languages (English or French).
    Respondents should respond to the questions at Annex A, including any additional comments they may have.
    Submission of Responses
    Respondents should submit only pertinent information in response to this request. The inclusion of general marketing or technical manuals is discouraged, unless they provide specific information that has been requested in this document. A point of contact for the Respondent should be included in the package.
    Changes to this RFI may occur and will be advertised on the Government Electronic Tendering System.
    Canada asks Respondents to visit regularly to check for changes, if any.
    Closing Date
    Responses to this RFI will be accepted until 2:00 PM (EST) on February 7, 2020. Feedback to the RFI is to be submitted electronically (by email) to the Designated PWGSC Contact Officer. 
    Canada may require clarification of written responses received. If required, any clarification will be
    requested within 10 working days of the closing date of the RFI. Request for clarification will be
    submitted in writing (by email) and a response will be requested from the respondent within three (3)
    working days of the transmission of the clarification questions.
    Request for Information RFI Authority
    Additional Inquiries can be made to the following email address:
    Hakim Ghoumrassi
    Real Property Contracting Directorate
    Telephone: 819-664-7321
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Ghoumrassi, Hakim
    (819) 664-7321 ( )
    () -
    L'Esplanade Laurier,
    East Tower 4th Floor
    L'Esplanade Laurier,
    Tour est 4e étage
    140 O'Connor, Street
    Ottawa, Ontario, K1A 0R5

    Buying organization(s)

    Foreign Affairs, Trade And Development (Department Of)
    125 Sussex Dr
    Ottawa, Ontario, K1A0G2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

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    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Not applicable

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