PROPERTY AND FACILITY MANAGEMENT AND PROJECT DELIVERY SERVICES- EMBASSY OF CANADA IN TOKYO, JAPAN

Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

This bid solicitation cancels and supersedes previous bid solicitation number 08C54-190430/B dated 2020-09-25 with a closing of 2020-11-19 at 02:00 PM EST. A debriefing or feedback session will be provided upon request to bidders/offerors/suppliers who bid on the previous solicitation.

Three (3) suppliers will be invited directly.Suppliers wishing to submit a proposal for this requirement should contact the contracting authority to obtain the documents relating to this tender.

Requirement:
This bid solicitation process is being issued to satisfy the requirement of Public Works and Government Services Canada and, Department of Global Affairs Canada (GAC the “Canada”) for Property and Facility Management Services, Project Delivery Services and other related Optional Services.  The requirement is for a fixed four year (4) contract term and the possibility of up to a further two (2) one (1) year irrevocable options allowing Canada to extend the term of the contract.  
The Work is to be performed throughout the Embassy of Canada in Japan (Tokyo Embassy also known as Place Canada ) located at Akasaka 7-chome,Tokyo.

Security:
"There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada (http://ssi-iss.tpsgc-pwgsc.gc.ca/index-eng.html) website”.

Evaluation Process
a. Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical, oral presentation and financial evaluation criteria.


b. Canada will use the Phased Bid Compliance Process

Technical Evaluation

Mandatory and point rated technical evaluation criteria are included in Appendix B.

Mandatory Technical Criteria

-Each bid will be reviewed for compliance with the mandatory requirements of the bid solicitation process. All technical criteria that are mandatory requirements are identified specifically with the words “must” or “mandatory”. 

  -The Phased Bid Compliance Process will apply to all mandatory technical criteria. 

Point-Rated Technical Criteria

Each bid will be rated by assigning a score to the rated requirements, which are identified in the bid solicitation process by the word “rated” or by reference to a score. Bids which fail to obtain the required minimum number of points specified will be declared non-responsive. Each point rated technical criterion should be addressed separately.
  -The Phased Bid Compliance Process will apply to all point rated technical criteria.


Oral Presentation

Bidders that pass the mandatory technical and the point rated technical evaluation requirements
must deliver one (1) oral presentation through videoconference or in person (date and time to be
confirmed). Oral Presentation Criteria are included in Appendix B



Financial Evaluation

-The financial evaluation process is described in Appendix H.

Basis of Selection
Highest Combined Rating of Technical, Oral Presentation and Price Merit- Technical 60%, Oral Presentation 10% and Price 30%

To be declared responsive, a bid must:
a- comply with all the requirements of the bid solicitation; 
b- meet all the mandatory evaluation criteria; 
c- obtain the required minimum points specified for each criterion; and 
d- obtain the required minimum of 84 points overall for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 140 points.

-Bids not meeting (a) or (b) or (c) and (d) will be declared non-responsive. Neither the responsive bid obtaining the highest number of points nor the one with the lowest evaluated price will necessarily be accepted.


-The responsive bid with the highest combined rating of technical merit, price and oral presentation will be recommended for award of a contract. In the event two or more responsive bids have the same highest combined rating of technical merit, price and oral presentation, the responsive bid with overall score for all the point rated technical criteria detailed in Appendix B will be recommended for award of a contract..


All enquiries regarding this requirement must be submitted in
writing to the Contracting Authority:
Hakim Ghoumrassi
Hakim.ghoumrassi@tpsgc-pwgsc.gc.ca 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.