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Solicitation number 08C54-190430/C

Publication date

Closing date and time 2021/01/22 14:00 EST

Last amendment date

    Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA / FTAs with Peru / Colombia / Panama / Korea
    Tendering Procedures: All interested suppliers may submit a bid
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    This bid solicitation cancels and supersedes previous bid solicitation number 08C54-190430/B dated 2020-09-25 with a closing of 2020-11-19 at 02:00 PM EST. A debriefing or feedback session will be provided upon request to bidders/offerors/suppliers who bid on the previous solicitation.
    Three (3) suppliers will be invited directly.Suppliers wishing to submit a proposal for this requirement should contact the contracting authority to obtain the documents relating to this tender.
    This bid solicitation process is being issued to satisfy the requirement of Public Works and Government Services Canada and, Department of Global Affairs Canada (GAC the “Canada”) for Property and Facility Management Services, Project Delivery Services and other related Optional Services.  The requirement is for a fixed four year (4) contract term and the possibility of up to a further two (2) one (1) year irrevocable options allowing Canada to extend the term of the contract.  
    The Work is to be performed throughout the Embassy of Canada in Japan (Tokyo Embassy also known as Place Canada ) located at Akasaka 7-chome,Tokyo.
    "There are security requirements associated with this requirement. For additional information, consult Part 6 - Security, Financial and Other Requirements, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Industrial Security Program (ISP) of Public Works and Government Services Canada ( website”.
    Evaluation Process
    a. Bids will be assessed in accordance with the entire requirement of the bid solicitation including the technical, oral presentation and financial evaluation criteria.
    b. Canada will use the Phased Bid Compliance Process
    Technical Evaluation
    Mandatory and point rated technical evaluation criteria are included in Appendix B.
    Mandatory Technical Criteria
    -Each bid will be reviewed for compliance with the mandatory requirements of the bid solicitation process. All technical criteria that are mandatory requirements are identified specifically with the words “must” or “mandatory”. 
      -The Phased Bid Compliance Process will apply to all mandatory technical criteria. 
    Point-Rated Technical Criteria
    Each bid will be rated by assigning a score to the rated requirements, which are identified in the bid solicitation process by the word “rated” or by reference to a score. Bids which fail to obtain the required minimum number of points specified will be declared non-responsive. Each point rated technical criterion should be addressed separately.
      -The Phased Bid Compliance Process will apply to all point rated technical criteria.
    Oral Presentation
    Bidders that pass the mandatory technical and the point rated technical evaluation requirements
    must deliver one (1) oral presentation through videoconference or in person (date and time to be
    confirmed). Oral Presentation Criteria are included in Appendix B
    Financial Evaluation
    -The financial evaluation process is described in Appendix H.
    Basis of Selection
    Highest Combined Rating of Technical, Oral Presentation and Price Merit- Technical 60%, Oral Presentation 10% and Price 30%
    To be declared responsive, a bid must:
    a- comply with all the requirements of the bid solicitation; 
    b- meet all the mandatory evaluation criteria; 
    c- obtain the required minimum points specified for each criterion; and 
    d- obtain the required minimum of 84 points overall for the technical evaluation criteria which are subject to point rating. The rating is performed on a scale of 140 points.
    -Bids not meeting (a) or (b) or (c) and (d) will be declared non-responsive. Neither the responsive bid obtaining the highest number of points nor the one with the lowest evaluated price will necessarily be accepted.
    -The responsive bid with the highest combined rating of technical merit, price and oral presentation will be recommended for award of a contract. In the event two or more responsive bids have the same highest combined rating of technical merit, price and oral presentation, the responsive bid with overall score for all the point rated technical criteria detailed in Appendix B will be recommended for award of a contract..
    All enquiries regarding this requirement must be submitted in
    writing to the Contracting Authority:
    Hakim Ghoumrassi 
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Canada-Panama Free Trade Agreement
    • Canada-Korea Free Trade Agreement (CKFTA)
    • Canadian Free Trade Agreement (CFTA)
    • Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
    • Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)

    Partner with another business

    The functionality to add your company name to the list of interested businesses is temporarily unavailable.

    This list does not replace or affect the tendering procedures for this procurement process. Businesses are still required to respond to bid solicitations, and to compete based on the set criteria. For more information please read the Terms of use.

    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Ghoumrassi, Hakim
    (819) 664-7321 ( )
    () -
    L'Esplanade Laurier,
    East Tower 4th Floor
    L'Esplanade Laurier,
    Tour est 4e étage
    140 O'Connor, Street
    Ottawa, Ontario, K1A 0R5

    Buying organization(s)

    Foreign Affairs, Trade And Development (Department Of)
    125 Sussex Dr
    Ottawa, Ontario, K1A0G2
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

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    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    Procurement method
    Competitive – Open Bidding
    Selection criteria
    Highest Combined Rating of Technical Merit and Price

    Support for small and medium businesses

    If you have questions about this tender opportunity, please contact the contracting officer, whose information is found in the Contact information tab. 

    Refer to our Support page if you need help or have questions about the government procurement process, including how to bid or how to register in SAP Ariba. You can also contact Procurement Assistance Canada, which has offices across Canada.


    Date modified: