SO - Canadian Forces Housing Maintenance Services

Trade Agreement: 
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

PROJECT IDENTIFICATION:   

SO - Canadian Forces Housing Maintenance Services - Montreal

This RFSO is a reissuance and its closing date is 11 September 2020 at 2:00 pm EDT.

This is a solicitation to request Standing Offers (SO).  A SO is not a contract and does not commit PWGSC to procure or contract for any services.  Any resulting SO constitutes an Offer made by an Offeror for the provision of certain Services to Canada at prearranged prices or a prearranged pricing basis, under set terms and conditions, that is open for acceptance by Identified User on behalf of Canada during a specified period of time. A separate contract is formed each time a call-up for the provision of Services is made against a SO.  Canada’s liability will be limited to the actual value of the call-ups made by the duly authorized Identified User within the period specified in the call-up.
Canada intends to put in place Standing Offers with the two highest ranking Offerors for the total estimated value of $1,000,000.00 Applicable Taxes excluded.

The Canadian Forces Housing Agency (CFHA) mandate is to manage Crown-controlled residential accommodation and to develop and implement plans to meet the future residential needs of members of the CF and generally improve their quality of life. The Canadian Forces Housing Agency (CFHA) requires a Contractor to provide a cost effective maintenance and minor improvement service for the Crown owned portfolio. The service aims to ensure the comfort, health and safety of its occupants. Additionally, from time to time, CFHA carries out minor or major improvements to its dwellings including alterations, replacements and upgrading programs.

The period of the Standing Offer shall be 2 years plus two (2) additional 1 year optional periods.

OPTIONAL OFFERORS' CONFERENCE 

Offerors' conference will be held on 2 September 2020. The conference will begin at 2:00 pm EDT. Offerors who confirm will be giving a conference call number. The scope of the requirement outlined in the Request for Standing Offer will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer attend or send a representative.

Offerors are requested to communicate with the Standing Offer Authority before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending and a list of issues they wish to table no later than 31 August 2020 EDT at 14:00 pm.

Any clarifications or changes to the bid solicitation resulting from the Bidders' conference will be included as an amendment to the Request for Standing Offer. Offerors who do not attend will not be precluded from submitting an offer.

This RFSO allows offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 and 3 of the RFSO.

EVALUATION

The Phased Bid Compliance Process applies to this requirement.

Technical Evaluation: 
Mandatory Technical Criteria - Refer to Attachment 1 to Part 4.

Financial Evaluation:
The evaluated price of an offer will be determined in accordance with the Pricing Schedule detailed in Attachment 1 to Part 3. The evaluated price is the sum of all Percentage Offers.

Basis of Selection:
The Offeror’s response to each question will be evaluated. To be declared responsive to, the Offeror must answer each question. Each answer must clearly demonstrate how the criteria will be met. The Offeror will be non-responsive if no response is provided to one or more questions. 

The two (2) responsive offers with the lowest evaluated price will be recommended for issuance of a standing offer.

ENQUIRIES:
  
All enquiries are to be submitted to the Contractual Authority: Armel Boussougou by email at: Armel.Boussougou@pwgsc.gc.ca

Enquiries are to be made in writing and should be received no less than seven (7) calendar days prior to the closing date to allow sufficient time to respond.

BID RECEIVING:

Sealed bids will be received at:  Public Works and Government Services Canada, Bid Receiving Unit, Place du Portage, Phase III, Main Lobby Core 0B2, 11 Laurier Street, Gatineau, Quebec, K1A 1C9.

Bids can be submitted by using the epost Connect service provided by Canada Post Corporation. The only acceptable email address to use with epost Connect for responses to bid solicitations issued by PWGSC is:
tpsgc.dgareceptiondessoumissions-abbidReceiving.pwgsc@tpsgc-pwgsc.gc.ca 

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.