Janitorial Services 335 River Road

Trade Agreement: CETA/WTO-AGP/CPTPP/CFTA/FTAs with Peru/Colombia/Panama/Korea/UK
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Janitorial Services, 335 River Road, Ottawa, ON
Solicitation No. EJ196-211175/A
All enquiries are to be submitted in writing to the Contracting Authority Nour Ibrahim by E-Mail:    Nour.Ibrahim@tpsgc-pwgsc.gc.ca

Requirement

To provide Janitorial Services including all labour, material and equipment for Public Works and
Government Services Canada (PWGSC), located at Environment Canada, 335 River Road and buildings
# 8 and # 9, Ottawa, Ontario, Canada. The services must be provided in accordance with Statement of
Work EJ196-160914 attached to the Request for Proposal.

Period of the Contract
The period of the contract is for two (2) years with three (3) options to extend for an additional period of twelve (12) consecutive months each. 

Security Requirement
1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP), Public Works and Government Services Canada (PWGSC).

2. The Contractor/Offeror personnel requiring access to sensitive site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by the CSP, PWGSC.
3.  Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP, PWGSC.
4. The Contractor/Offeror must comply with the provisions of the:
a) Security Requirements Check List and security guide (if applicable), attached at Annex __D__;
b) Industrial Security Manual (Latest Edition).

Mandatory Site Visit
It is MANDATORY that the Bidder or a representative of the Bidder visit the work site. Arrangements have been made for the site visit to be held at 335 River Road, Buildings 8 & 9, Ottawa, Ontario, Canada on 24 August 2021. The site visit will begin at 9:00 EST, at the main entrance of 335 River Road, Ottawa, Ontario, Canada..
Bidders must communicate with the Contracting Authority no later than August 19, 2021 to confirm attendance and provide the name(s) of the person(s) who will attend and their dates of birth. 
Contracting Authority from Aug 16 - Sept 3 2021 will be Joanne Ladouceur at joanne.ladouceur@tpsgc-pwgsc.gc.ca and Nour Ibrahim all other dates.

It is mandatory that bidders provide and wear safety boots for the site visit. Bidders who do not comply will not be permitted to attend the site visit.
Bidders who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation.  
A maximum of one (1) representatives per bidder will be permitted to examine the site(s)

The Contracting Authority will ask each contractor to complete a questionnaire as they arrive (sample at Annex “I”) to the site visit.  Contractors will be checked in as they arrive to site visit and will be checked out by the Contracting Authority at the end of the site visit.   Also, all contractors are asked to please avoid touching any surfaces during the site visit.
It is MANDATORY that all contractors follow federal/provincial guidelines for COVID-19 which includes physical distancing, a minimum of 6 feet between all participants, at all times.  Contractors MUST wear masks and/or face coverings for the duration of the site visit.
Contact tracing - If anyone has come into contact with anyone with COVID-19, in the last 2 weeks, or travelled outside of Canada, please advise. If anyone shows any symptoms after the site visit meeting or within 14 days of the meeting, please advise the Contracting Authority as soon as possible.

Mandatory Requirements
A) Attendance at the mandatory site visit;
B) Reliability security clearance at bid closing;
C) Contractor’s Experience and Past Performance;
D) Working On-Site Supervisor’s Expertise and Experience;
E) Submission of a Firm Price/Rate in Canadian funds for all the items listed in the RFP, Part 3,    
             Section II, Financial Bid;



Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.