SO - Canadian Forces Housing Maintenance services - Valcartier

Trade Agreement: CETA/WTO-AGP/CPTPP/CFTA/FTAs with Peru/Colombia/Panama/Korea/UK
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Amendment 004
1) Extend the solicitation closing date; 
2) Add clause 8.6.6.3; and 
3) Answer questions from offerors. 


Amendment 003
1) Extend the solicitation closing date; 
2) Modify section 7.12 Priority of Documents; 
3) Modify 8.2.1 General Conditions; 
4) Modify sections, 8.6.5.3, 8.6.5.4, 8.6.6.1; 
5) Modify Annex A, SOW sections 2.1.7, 13.1.2; 
6) Modify Attachment 1 to Part 3 Pricing Schedule; 
7) Modify Annex B Basis of Payment; 
8) Modify Annex C Insurance Requirements; 
9) Answer questions from offerors; and 
10) Add the bidder’s conference presentations.


Amendment 002
Modify ATTACHMENT 1 TO PART 5 COVID-19 Vaccination Requirement Certification


Amendment 001
Optional Offerors' Conference 
Offerors' teleconference will be held on December 7,  2021 at 13:00 pm EST in English also on December 8, 2021 at 13:00 pm EST in French, please confirm to only one of the 2 meetings. The scope of the requirement outlined in the Request for Standing Offer will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer connects to this teleconference.

Offerors are requested to communicate with the Standing Offer Authority by e-mail before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending no later than December 3, 2021 at 15:00 pm EST. When confirmed, the Standing Offer Authority will provide you with a teleconference number.

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VALCARTIER - W857A-21VA05: SO Canadian Forces Housing Maintenance Services - Hardwood Flooring (HF), Resilient Tile, Sheet Flooring & Carpet (VC)


OFFERORS ARE REQUESTED TO COMMUNICATE WITH THE STANDING OFFER AUTHORITY BY E-MAIL ONLY.

This is a solicitation to request Standing Offers (SO).  A SO is not a contract and does not commit PWGSC to procure or contract for any services.  Any resulting SO constitutes an Offer made by an Offeror for the provision of certain Services to Canada at prearranged prices or a prearranged pricing basis, under set terms and conditions, that is open for acceptance by Identified User on behalf of Canada during a specified period of time. A separate contract is formed each time a call-up for the provision of Services is made against a SO.  Canada’s liability will be limited to the actual value of the call-ups made by the duly authorized Identified User within the period specified in the call-up.

Canada intends to put in place Standing Offers with the three highest ranking Offerors for the total estimated value of $600,000.00 Applicable Taxes excluded.

This requirement is subject to the COVID-19 Vaccination Policy for Supplier Personnel. Failure to complete and provide the COVID-19 Vaccination Requirement Certification as part of the bid will render the bid non-responsive.

The Canadian Forces Housing Agency (CFHA) mandate is to manage Crown-controlled residential accommodation and to develop and implement plans to meet the future residential needs of members of the CF and generally improve their quality of life. The Canadian Forces Housing Agency (CFHA) requires a Contractor to provide a cost effective maintenance and minor improvement service for the Crown owned portfolio. The service aims to ensure the comfort, health and safety of its occupants. Additionally, from time to time, CFHA carries out minor or major improvements to its dwellings including alterations, replacements and upgrading programs.

The period of the Standing Offer shall be from award to March 31, 2025 plus two (2) additional 1 year optional periods.

Optional Offerors' Conference 

Offerors' teleconference will be held on December 1,  2021 at 13:00 pm EST in English also on December 2, 2021 at 13:00 pm EST in French, please confirm to only one of the 2 meetings. The scope of the requirement outlined in the Request for Standing Offer will be reviewed during the conference and questions will be answered. It is recommended that Offerors who intend to submit an offer connects to this teleconference.

Offerors are requested to communicate with the Standing Offer Authority by e-mail before the conference to confirm attendance. Offerors should provide, in writing, to the Standing Offer Authority, the name(s) of the person(s) who will be attending no later than November 29, 2021 at 15:00 pm EST. When confirmed, the Standing Offer Authority will provide you with a teleconference number.

Any clarifications or changes to the bid solicitation resulting from the Bidders' conference will be included as an amendment to the Request for Standing Offer. Offerors who do not attend will not be precluded from submitting an offer.

This RFSO allows offerors to use the epost Connect service provided by Canada Post Corporation to transmit their offers electronically. Offerors must refer to Part 2 and 3 of the RFSO.

EVALUATION:
The Phased Bid Compliance Process applies to this requirement.

Technical Evaluation: Mandatory Technical Criteria
Refer to Attachment 1 to Part 4.


Financial Evaluation
The evaluated price of an offer will be determined in accordance with the Pricing Schedule detailed in Attachment 1 to Part 3. The evaluated price is the sum of all Percentage Offers.

Basis of Selection - Mandatory Technical Criteria Only
An offer must comply with the requirements of the Request for Standing Offers and meet all mandatory technical evaluation criteria to be declared responsive. The selection shall be based on the sum of the Percentage Offers for all the trades. The three (3) responsive offers with the lowest evaluated price will be recommended for issuance of a standing offer.

IMPORTANT NOTICE TO SUPPLIERS: APPENDICES OF ANNEX A CAN BE DOWNLOADED IN EXCEL & WORD FORMAT. SEE ATTACHMENTS BELOW.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.