SUB-SEA BUOYANCY ASSEMBLIES

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
ROMOR Atlantic Limited
51 Raddall Avenue
Unit # 10
Dartmouth Nova Scotia
Canada
B3B1T6
Nature of Requirements: 
SUB-SEA BUOYANCY ASSEMBLIES


Advance Contract Award Notice (ACAN)
An ACAN allows departments and agencies to post a notice, for no
less than fifteen (15) days, indicating to the supplier
community that it to award a good, service or construction to a
supplier.

The Department of Fisheries and Oceans has a requirement for the
supply of various sub-sea buoyancy assemblies.  The purpose of
this Advance Contract Award Notice (ACAN) is to signal the
government's intention to award a contract for these goods to
ROMOR Ocean Solutions, a division of ROMOR Atlantic Ltd., 51
Raddall Ave., Unit 10, Dartmouth, NS, Canada.  

Before awarding a contract, however, the government would like
to provide other suppliers with the opportunity to demonstrate
that they are capable of satisfying the requirements set out in
this Notice, by submitting a statement of capabilities during
the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities
during the 15 calendar day posting period that meet the
requirements set out in the ACAN, the government will proceed to
a full tendering process on either the government's electronic
tendering service or through traditional means, in order to
award the contract.

If no other supplier submits, on or before the closing date, a
statement of capabilities meeting the requirements set out in
the ACAN, a contract will be awarded to the pre-selected
supplier.

Background
The Department of Fisheries and Oceans has a requirement for the
supply of quantity seven (7) sub-sea buoyancy assemblies, in
accordance with Specification listed below.  These assemblies
provide buoyancy and housings for oceanographic instruments. 
They are used on oceanographic moorings, for conducting
oceanographic research.

The equipment is to be delivered by no later than 31 March 2013.
 

The estimated value of the contract is $172,400.00 (HST extra).

Minimum Essential Requirements
Any interested supplier must demonstrate by way of a statement
of capabilities that its equipment meets the following
requirements:

Each sub-sea buoyancy assembly must meet the following
requirements:

Each assembly must be of a capsule shape with a tail; a
spherical shape is not acceptable.  The capsule / tail design
offers low drag and decreases mooring oscillation, inclination
and excursions during high current events.
Buoyancy material must be solid syntactic foam, with an integral
mooring frame and handling features (for deployment/recovery).  
All metal materials (including the integral mooring frame and
handling features) must be AISI 316 or 316L stainless steel
alloy.  The mooring frame must be designed with a suitable
factor of safety for the buoyancy force and dry weight of the
assembly.  Also, it must feature an eye suitable for connection
with a commercially-available AISI 316 stainless steel bow
shackle, each end.
A fibre-reinforced plastic protective shell or polyurethane
elastomer shell (for the syntactic foam portion of the exterior)
must be provided, orange or yellow in (bright) colour.
The tail section must be made of durable cast polyurethane or
fibreglass, and of sufficient thickness (strength) for typical
warehouse and ship handling.  It must be orange or yellow in
(bright) colour.
Labeling: each assembly must have its maximum depth rating and
working load limit for the mooring frame clearly identified on
the exterior (i.e. XXXX m MAX DEPTH, WLL = XXXX kg).  

Each assembly must include an instrument well and
mounting/securing hardware for the provision of one Teledyne RD
Instruments ADCP Work Horse instrument (Quartermaster - 150 kHz,
Long Ranger - 75 kHz), for both upward and downward looking
configurations  (data sheets attached).
An installation drawing, issued for review and approval, prior
to manufacturing, outlining the details and dimensions of each
sub-sea buoyancy assembly design.


Deliverables:

Assembly	Buoyancy	Depth Rating 	Quantity
Design A	500 lb	1500 m	1
Design B	1000 lb	1500 m	1
Design C	500 lb	3500 m	2
Design D	1000 lb	3500 m	3



Justification for the Pre-Selected Supplier
ROMOR Ocean Solutions is the exclusive, sole reseller of
Flotation Technologies Inc.'s products to customers in Canada. 
Flotation Technologies is the is the manufacturer of the sub-sea
buoyancy assemblies.  Their buoyancy assemblies are designed
specifically to fit a Teledyne RD Instruments ADCP Work Horse
oceanographic instrument.  Flotation Technologies has an
alliance partnership with Teledyne RD Instruments.  Department
of Fisheries and Oceans (DFO) has a large inventory of these
instruments (over $750,000.00) and a significant inventory of
similar buoyancy assemblies from Flotation Technologies.  DFO
has many years of data collection using this instrumentation
with this type of buoyancy, where the shape design is critical
for accurate measurements.  ROMOR Ocean Solutions, as the sole
reseller of Flotation Technologies' equipment have been
identified as the only equipment and the only supplier capable
of meeting the government's requirements.

Suppliers who consider themselves fully qualified and available
to meet the specified requirements may submit a statement of
capabilities in writing to the Contracting Authority identified
in this Notice on or before the closing date of this Notice. The
statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements.


Contracting Authority
Inquiries and statements of capabilities are to be directed to
the Contracting Authority:

Laila Figueredo
Supply Specialist
Public Works and Government Services Canada
Atlantic Region - Acquisitions Branch 
1713 Bedford Row
Halifax, Nova Scotia
B3J 3C9

Telephone:  902-496-5353
Facsimile:  902-496-5016
E-mail:  laila.figueredo@pwgsc-tpsgc.gc.ca








Policy Information

Applicable Trade Agreements:
This requirement is subject to the following trade agreements:
1.  North American Free Trade Agreement (NAFTA)
2.  The Agreement on Internal Trade (AIT).

The following limited tendering reasons apply:

Government Contracts Regulations GCR 6 (d) only one person is
capable of  performing the contract.

Subject to NAFTA 1016.2 (b)  when, for works of art or for
reasons connected with protection of exclusive rights, such as
patents or copyrights, or in the absence of competition for
technical reasons, the products or services can be supplied only
by a particular supplier and no reasonable alternative or
substitute exists.

Subject to NAFTA 1016.2 (d) for additional deliveries by the
original supplier that are intended either as replacement parts
or continuing services for existing supplies, services or
installations, or as the extension of existing supplies,
services or installations, where a change of supplier would
compel the entity to procure equipment or services not meeting
requirements of interchangeability with already existing
equipment or services, including software to the extent that the
initial procurement of the software was covered by this Chapter; 

Subject to AIT 506.12 (a) to ensure compatibility with existing
products, to recognize exclusive rights, such as exclusive
licences, copyright and patent rights, or to maintain
specialized products that must be maintained by the manufacturer
or its representative.

Subject to AIT 506-12 (b) where there is an absence of
competition for technical reasons and the goods or services can
be supplied only by a particular supplier and no alternative or
substitute exists










Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.