Rental of Generators

Solicitation number EN585-120001/A

Publication date

Closing date and time 2012/06/13 14:00 EDT

Last amendment date

    Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
    FTA/Canada-Colombia FTA
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: Lowest/Lower Bid
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Amendment 002 - issued to update fax number for Patti Picco on
    the french version only..
    MAY 2012
    A1.0     	Purpose
    A2.0		Objectives of the RFI Process
    A3.0		Requirements Definition
    A4.0		Background 
    A5.0		Definitions
    B1.0	Submission of Responses
    B1.1	Number of Copies
    B1.2	Location
    B2.0	Authorities
    B2.1	RFI Authority
    B3.0. 	Industry Responses 
    B3.1	Response Format
    B3.2	Language of Response
    B3.3	Response Parameters
    B3.4	Response Confidentiality
    B3.5	Bid Costs
    SECTION  "A"
    A1.0 	PURPOSE
    Canada is in the preliminary planning stage for a competitive
    Request For Supply Arrangement (RFSA) for the provision of
    rental services for various generators. 
    Goods  will be provided to the Identified Users authorized to
    enter into contracts under the Supply Arrangement.  They may
    include any government department, agency or Crown Corporation
    listed in Schedules I, I.1, II, III, IV and V of the Financial
    Administration Act, R.S.C. 1985, CH. F-11.
    The purpose of this Request for Information (RFI) process is to
    provide information to industry regarding the requirement and to
    request interested parties to participate in consultation on the
    breadth and depth of the above mentioned requirement. 
    The intent of the consultation process will be to identify the
    various types of generators that are available to rent from
    industry. To that end, a list of questions haves been provided
    at Section "C", for your response.  Note that the data requested
    is for information purposes only, and will allow Canada to
    determine the best method of supply for the required services
    goods based on supplier capability now and in the future. 
    Quality of goods, cost-effectiveness, and efficiency and
    availability are critical to the success of thise
    The information provided by Canada in this RFI is preliminary
    and may change.  This RFI is not a bid solicitation nor will it
    be used to pre-qualify or otherwise restrict participation in
    the future RFSA.  A contract will not result from this RFI.
    The Government of Canada has a requirement to put in place a
    method of supply for procuring the rental of generators.   
    As the federal government's common service provider for
    procurement, PWGSC is committed to achieving the best value on
    behalf of Canadians by maximizing efficiencies, taking advantage
    of economies of scale; leveraging existing expertise and doing
    these things in an open and transparent way.
    As part of the development of the new Method of Supply, PWGSC is
    conducting an in depth acquisition analysis which includes this
    consultation with industry.
    Standing Offer	A Standing Offer is not a Ccontract. It is an
    Ooffer from a supplier Offeror to provide goods and/or services
    to clients Identified Users at prearranged prices or pricing
    basis and under set Tterms and Cconditions for a specified
    period on an as-and-when requested basis. A separate Ccontract
    is entered into each time a call-up is made  against a Standing
    Offer. When a call-up is made, the Tterms and Cconditions are
    already in place and acceptance by Canada of the supplier's
    offer is unconditional. Canada's liability shall be limited to
    the actual value of the Ccall-ups made within the period
    specified in the Standing Offer.  There is no guarantee of work
    under the Sstanding Ooffer method of supply.
    Supply Arrangement	A supply arrangement (SA) is a non-binding
    arrangement between Canada and a pre-qualified supplier that
    allows departments and agencies to award contracts and solicit
    bids from a pool of pre-qualified suppliers for specific
    requirements within the scope of the SA.
    Offeror	In contracts, the party that makes the offer and looks
    for acceptance from the offeree. 
    Request for Information (RFI)	Request for Information (RFI) is
    used when the buyer Identified User is interested in receiving
    feedback from suppliers industry and may re-open or re-issue an
    opportunity as an open procurementtender at a later day. RFIs
    may include attached documents. 
    Respondents	Respondents are any individual or entity that elects
    to provide a response to the Request for Information. 
    B1.1	Number of Copies
    Responses may be submitted in either electronic version (MS
    Word) or in hard copy  (3 copies)..
    B1.2	Location
    Responses are not considered bids but, for expediency purposes,
    the PWGSC Bid Receiving Unit is the designated location where
    written responses shall be sent. However, electronic submissions
    are also acceptable and may be sent by email to the PWGSC
    Contracting Authority listed herein at Article B2.0.
    Bid Receiving Unit
    Public Works and Government Services Canada
    Place du Portage
    Level 0A1, Phase III
    11 Laurier Street, 
    Gatineau, Québec   K1A 1C9		
    	Telephone:  (819) 956-3370   Fax: (819) 997-9776
    The Respondent's name, return address, RFI number and closing
    date should be clearly visible on the response.  Responses to
    this RFI will not be returned.
    B2.1	RFI Authority
    The Public Works Government Services Canada (PWGSC) Supply
    Arrangement Authority (or delegated representative) is
    responsible for the management of the procurement and RFI
    Patti  Picco
    	Supply Team Leader
    	Electrical and Electronics Products Division 
    	Acquisitions Branch, PWGSC
    Place du Portage, Phase III, 7B3
    11 Laurier Street				
    Gatineau, Québec  K1A 0S5	
    Telephone: (819) 956-7390	Fax: (819) 953-4944
    E-mail address: 
    B3.1  Response Format
    For ease of use and in order that the greatest value be gained
    from responses, Canada requests Respondents to follow the
    structure as detailed at Section "C" herein.  There is no page
    limit on the information to be provided.   Respondents are
    further requested to respond to the questions posted at Section
    "C", attached hereto.
    B3.2  Language of Response
    Responses may be in English or French, at the preference of the
    B3.3  Response Parameters
    Respondents are reminded that this is an RFI and not an RFSA
    and, in that regard, Respondents should feel free to provide
    their comments and/or concerns with their responses.  
    Canada reserves the right to seek clarifications from a
    Respondent for any information provided in response to this RFI,
    either by telephone, in writing or in person.
    B3.4  Response Confidentiality
    Respondents are requested to clearly identify those portions of
    their response that are proprietary. The confidentiality of each
    Respondent's response will be maintained.  Items that are
    identified as proprietary will be treated as such except where
    Canada determines that the enquiry is not of a proprietary
    nature. Canada may edit the questions or may request that the
    respondent do so, so that the proprietary nature of the question
    is eliminated, and the enquiry can be answered with copies to
    all interested parties.
    B3.5	Bid Cost
    No payment will be made for costs incurred in the preparation
    and submission of a bid in response to the bid solicitation.
    Costs associated with preparing and submitting a bid, as well as
    any costs incurred by the Bidder associated with the evaluation
    of the bid, are the sole responsibility of the Bidder.
    Canada is seeking industry's comments on the following:  
    Technical Specifications
    1.	What types and models of generators are available for rent ?  
    2.	Please list, at a minimum, the following technical details
    for each model of generator available 
    a.	Maximum AC Output (watts)
    b.	Rated AC Output (watts)
    c.	Total Ampere
    d.	AC Voltage
    e.	Frequency
    f.	Voltage Regulator
    g.	AC Receptacle 
    h.	Engine Type
    i.	Engine Displacement
    j.	Maximum Horsepower
    k.	Battery Type
    l.	Recommended Fuel (diesel or gas)
    m.	Dimensions (LxWxH)
    n.	Weight per unit
    o.	Fuel Tank Capacity
    p.	Operating Hours @ rated load
    q.	Noise level
    r.	CSA approved
    s.	Availability of Spare Parts
    3.	are the optional accessories available for rent with these
    4.	What is the maximum age of the generators you offer for
    rental ?
    5.	How many of each model do you have as inventory ? 
    6.	What procurement vehicle would be better suited for this
    requirement, a Standing Offer or a Supply Arrangement ?  Please
    indicate why.
    7.	Please identify any other criteria that should be considered
    when developing a technical specification document for the
    rental of generators.
    8.	What is the maximum size of generator available for rental ?
    9.	In the case of an emergency, how many generators could be
    made available for rental within 48 hours of being notified of
    the requirement.  
    10.	What is the normal pricing basis for renting ?
    daily/weekly/monthly ? 
    11.	What is the standard delivery time frame ?
    12.	Do you supply across Canada?  Do you have many locations
    throughout Canada ?  Please indicate all of the locations where
    you are located. 
    13.	Does your distribution channel include locations in the
    United States ?  If yes, are you able to secure supply from
    these distribution locations, for locations in Canada if
    14.	What evaluation criteria could be used to evaluate this type
    of requirement ?
    15. 	How would you categorize or differentiate the models
    offered by your company in order to evaluate fairly across the
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • World Trade Organization Agreement on Government Procurement (WTO GPA)
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Picco, Patti
    (819) 956-7390 ( )
    11 Laurier St./11, rue Laurier
    6B1, Place du Portage, Phase III
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

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    Summary information

    Notice type
    Request for Information
    English, French
    Region(s) of delivery
    British Columbia
    New Brunswick
    Newfoundland and Labrador
    Nova Scotia
    Ontario (except NCR)
    Prince Edward Island
    Quebec (except NCR)
    National Capital Region (NCR)

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