Rental of Generators

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
	



Amendment 002 - issued to update fax number for Patti Picco on
the french version only..

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REQUEST FOR INFORMATION (RFI)
RENTAL OF GENERATORS
FOR PUBLIC WORKS AND GOVERNMENT SERVICES (PWGSC) CLIENTS
MAY 2012

TABLE OF CONTENTS



SECTION A: 	OBJECTIVES & BACKGROUND

A1.0     	Purpose
A2.0		Objectives of the RFI Process
A3.0		Requirements Definition
A4.0		Background 
A5.0		Definitions

SECTION B: 	SUPPLIER SUBMISSION REQUIREMENTS

B1.0	Submission of Responses
B1.1	Number of Copies
B1.2	Location

B2.0	Authorities
B2.1	RFI Authority

B3.0. 	Industry Responses 
B3.1	Response Format
B3.2	Language of Response
B3.3	Response Parameters
B3.4	Response Confidentiality
B3.5	Bid Costs

SECTION C:  QUESTIONS




SECTION  "A"
OBJECTIVES AND BACKGROUND


A1.0 	PURPOSE

Canada is in the preliminary planning stage for a competitive
Request For Supply Arrangement (RFSA) for the provision of
rental services for various generators. 

Goods  will be provided to the Identified Users authorized to
enter into contracts under the Supply Arrangement.  They may
include any government department, agency or Crown Corporation
listed in Schedules I, I.1, II, III, IV and V of the Financial
Administration Act, R.S.C. 1985, CH. F-11.


A2.0 	OBJECTIVES OF THE RFI PROCESS

The purpose of this Request for Information (RFI) process is to
provide information to industry regarding the requirement and to
request interested parties to participate in consultation on the
breadth and depth of the above mentioned requirement. 

The intent of the consultation process will be to identify the
various types of generators that are available to rent from
industry. To that end, a list of questions haves been provided
at Section "C", for your response.  Note that the data requested
is for information purposes only, and will allow Canada to
determine the best method of supply for the required services
goods based on supplier capability now and in the future. 
Quality of goods, cost-effectiveness, and efficiency and
availability are critical to the success of thise
projectrequirement.


A3.0 	REQUIREMENTS DEFINITION 

The information provided by Canada in this RFI is preliminary
and may change.  This RFI is not a bid solicitation nor will it
be used to pre-qualify or otherwise restrict participation in
the future RFSA.  A contract will not result from this RFI.


A4.0 	BACKGROUND

The Government of Canada has a requirement to put in place a
method of supply for procuring the rental of generators.   

As the federal government's common service provider for
procurement, PWGSC is committed to achieving the best value on
behalf of Canadians by maximizing efficiencies, taking advantage
of economies of scale; leveraging existing expertise and doing
these things in an open and transparent way.

As part of the development of the new Method of Supply, PWGSC is
conducting an in depth acquisition analysis which includes this
consultation with industry.



A5.0 	DEFINITIONS

Standing Offer	A Standing Offer is not a Ccontract. It is an
Ooffer from a supplier Offeror to provide goods and/or services
to clients Identified Users at prearranged prices or pricing
basis and under set Tterms and Cconditions for a specified
period on an as-and-when requested basis. A separate Ccontract
is entered into each time a call-up is made  against a Standing
Offer. When a call-up is made, the Tterms and Cconditions are
already in place and acceptance by Canada of the supplier's
offer is unconditional. Canada's liability shall be limited to
the actual value of the Ccall-ups made within the period
specified in the Standing Offer.  There is no guarantee of work
under the Sstanding Ooffer method of supply.
Supply Arrangement	A supply arrangement (SA) is a non-binding
arrangement between Canada and a pre-qualified supplier that
allows departments and agencies to award contracts and solicit
bids from a pool of pre-qualified suppliers for specific
requirements within the scope of the SA.
Offeror	In contracts, the party that makes the offer and looks
for acceptance from the offeree. 
Request for Information (RFI)	Request for Information (RFI) is
used when the buyer Identified User is interested in receiving
feedback from suppliers industry and may re-open or re-issue an
opportunity as an open procurementtender at a later day. RFIs
may include attached documents. 
Respondents	Respondents are any individual or entity that elects
to provide a response to the Request for Information. 









SECTION "B"
SUPPLIER SUBMISSION REQUIREMENTS


B1.0	SUBMISSION OF RESPONSES

B1.1	Number of Copies

Responses may be submitted in either electronic version (MS
Word) or in hard copy  (3 copies)..

B1.2	Location

Responses are not considered bids but, for expediency purposes,
the PWGSC Bid Receiving Unit is the designated location where
written responses shall be sent. However, electronic submissions
are also acceptable and may be sent by email to the PWGSC
Contracting Authority listed herein at Article B2.0.

Bid Receiving Unit
Public Works and Government Services Canada
Place du Portage
Level 0A1, Phase III
11 Laurier Street, 
Gatineau, Québec   K1A 1C9		
	Telephone:  (819) 956-3370   Fax: (819) 997-9776

The Respondent's name, return address, RFI number and closing
date should be clearly visible on the response.  Responses to
this RFI will not be returned.


B2.0	AUTHORITIES

B2.1	RFI Authority

The Public Works Government Services Canada (PWGSC) Supply
Arrangement Authority (or delegated representative) is
responsible for the management of the procurement and RFI
process.

Patti  Picco
	Supply Team Leader
	Electrical and Electronics Products Division 
	Acquisitions Branch, PWGSC
Place du Portage, Phase III, 7B3
11 Laurier Street				
Gatineau, Québec  K1A 0S5	
Telephone: (819) 956-7390	Fax: (819) 953-4944
E-mail address: patti.picco@tpsgc-pwgsc.gc.ca 


B3.0 	INDUSTRY RESPONSES 

B3.1  Response Format

For ease of use and in order that the greatest value be gained
from responses, Canada requests Respondents to follow the
structure as detailed at Section "C" herein.  There is no page
limit on the information to be provided.   Respondents are
further requested to respond to the questions posted at Section
"C", attached hereto.

B3.2  Language of Response

Responses may be in English or French, at the preference of the
Respondent. 

B3.3  Response Parameters

Respondents are reminded that this is an RFI and not an RFSA
and, in that regard, Respondents should feel free to provide
their comments and/or concerns with their responses.  

Canada reserves the right to seek clarifications from a
Respondent for any information provided in response to this RFI,
either by telephone, in writing or in person.

B3.4  Response Confidentiality

Respondents are requested to clearly identify those portions of
their response that are proprietary. The confidentiality of each
Respondent's response will be maintained.  Items that are
identified as proprietary will be treated as such except where
Canada determines that the enquiry is not of a proprietary
nature. Canada may edit the questions or may request that the
respondent do so, so that the proprietary nature of the question
is eliminated, and the enquiry can be answered with copies to
all interested parties.

B3.5	Bid Cost
No payment will be made for costs incurred in the preparation
and submission of a bid in response to the bid solicitation.
Costs associated with preparing and submitting a bid, as well as
any costs incurred by the Bidder associated with the evaluation
of the bid, are the sole responsibility of the Bidder.




SECTION "C"

QUESTIONS


Canada is seeking industry's comments on the following:  

Technical Specifications

1.	What types and models of generators are available for rent ?  

2.	Please list, at a minimum, the following technical details
for each model of generator available 
a.	Maximum AC Output (watts)
b.	Rated AC Output (watts)
c.	Total Ampere
d.	AC Voltage
e.	Frequency
f.	Voltage Regulator
g.	AC Receptacle 
h.	Engine Type
i.	Engine Displacement
j.	Maximum Horsepower
k.	Battery Type
l.	Recommended Fuel (diesel or gas)
m.	Dimensions (LxWxH)
n.	Weight per unit
o.	Fuel Tank Capacity
p.	Operating Hours @ rated load
q.	Noise level
r.	CSA approved
s.	Availability of Spare Parts

3.	are the optional accessories available for rent with these
models?
4.	What is the maximum age of the generators you offer for
rental ?
5.	How many of each model do you have as inventory ? 
6.	What procurement vehicle would be better suited for this
requirement, a Standing Offer or a Supply Arrangement ?  Please
indicate why.
7.	Please identify any other criteria that should be considered
when developing a technical specification document for the
rental of generators.
8.	What is the maximum size of generator available for rental ?
9.	In the case of an emergency, how many generators could be
made available for rental within 48 hours of being notified of
the requirement.  
10.	What is the normal pricing basis for renting ?
daily/weekly/monthly ? 
11.	What is the standard delivery time frame ?
12.	Do you supply across Canada?  Do you have many locations
throughout Canada ?  Please indicate all of the locations where
you are located. 
13.	Does your distribution channel include locations in the
United States ?  If yes, are you able to secure supply from
these distribution locations, for locations in Canada if
required.
14.	What evaluation criteria could be used to evaluate this type
of requirement ?
15. 	How would you categorize or differentiate the models
offered by your company in order to evaluate fairly across the
industry.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.