Janitorial Service

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
Janitorial Service
W0107-11C209/A
Choquette, Herb
Telephone No. - (613) 536-4874 
Fax No. - (613) 545-8067
E-mail - Herb.Choquette@pwgsc.gc.ca

1.	Statement of Work
To provide janitorial services for approximately 157 buildings
at the Canadian Forces Base located in Petawawa, Ontario (2 ASG
Garrison Petawawa) in accordance with the Statement of Work in
Annex A.  

The Contractor must provide scheduled and unscheduled (when
authorized by the Technical Authority) janitorial services and
provide sanitary supplies to all buildings listed in the
attachment entitled "Space Inventory by Sector" which will be
provided at the Mandatory Site Visit.  

The period of the resulting Contract will be for three years
from 1 May 2014 with Canada having an irrevocable option to
extend the term by two (2) additional one year periods. 

2.	Mandatory Site Visit
It is mandatory that the Bidder or a representative of the
Bidder visit the work site.  Arrangements have been made for
site visit to be held on May 7, 2013 at 9:00 a.m. local time at
2 ASG Garrison Petawawa building S-111 Base Construction
Engineers' Conference Room.  

The duration of the site visit will be a minimum of two 8 hour
days and a maximum of three 8 hour days.  Bidders or their
representatives must attend the entire mandatory site visit to
comply with Canada's Mandatory Requirement for attendance.  

Bidders must communicate with the Contracting Authority no later
than 3 days before the scheduled visit to confirm attendance and
provide the names of the person(s) who will attend.  Bidders
will be required to sign an attendance form.  Bidders should
confirm in their bids that they have attended the site visit. 
Bidders who do not attend or do not send a representative will
not be given an alternative appointment and their bids will be
rejected as non-compliant.  Any clarifications or changes to the
bid solicitation resulting from the site visit will be included
as an amendment to the bid solicitation.


3.	Technical Evaluation
Mandatory Technical Criteria
The mandatory technical evaluation criteria are:

(a)	The Bidder or their representative must attend the entire
Mandatory Site Visit as specified in Part 2, clause 5 entitled
"Mandatory Site Visit".

(b)	The Bidder must provide with their bid, the completed
janitorial experience form located in Annex G that must explain
how the legal entity which is submitting the bid has a minimum
of 24 months janitorial experience within the past 5 years (from
the bid closing date) cleaning a minimum of 92,000 square meters
of floor space a minimum of 5 days per week during all 24 months
of the Contract, or up to a maximum of two separate contracts.  

i.	 If the bid includes descriptions of more than two contracts,
Canada will decide which ones to evaluate.  The Contract (s)
must have been performed by the Bidder itself (and does not
include the experience of any proposed subcontractor or any
affiliate of the Bidder).  However, several entities may combine
their experience by submitting a bid as a joint venture; in that
case, the bid must describe the previous experience of one or
more joint venture members, to meet the experience requirement. 
For example, one similar Contract could be described for one
joint venture member and another Contract could be described for
another joint venture member.  If two members of the joint
venture worked on the same work site at the same time, the areas
cleaned by each joint member will be combined and considered to
be one Contract. 

4.	 Financial Evaluation
Mandatory Financial Criteria

(a)	The Bidder must complete all required yearly usages, unit
pricing, lot pricing and percentages indicated by empty unshaded
cells in the tables in the Bid Pricing form in Annex B. The
Bidder must not change the format or the units of issue in
Tables 1, 2, and 3 of Annex B.  All pricing must be firm in
Canadian currency.

(b)	The Yearly Usage (hours) entered by the Bidder under Item
number 1A, Routine Work - Janitorial Personnel in Table 1 of
Annex B, must exceed 68.47 minimum Yearly Full Time Equivalent
(FTE) personnel x 1992 hours per year x 1.05 (5%) = 143,212
hours per year.

5. Basis of Selection - Mandatory Technical Criteria
 A bid must comply with the requirements of the bid solicitation
and meet all mandatory technical evaluation criteria to be
declared responsive. The responsive bid with the lowest
evaluated price will be recommended for award of a Contract.

6.	Security Requirement
       a.	Before award of a Contract, the following conditions
must be met:

            The Bidder must hold a valid organization security
clearance as indicated in Part 6-Resulting Contract Clauses;

b.	Bidders are reminded to obtain the required security
clearance promptly. Any delay in the award of a contract to
allow the successful bidder to obtain the required clearance
will be at the entire discretion of the Contracting Authority.

c.	For additional information on security requirements, bidders
should consult the "Security Requirements for PWGSC Bid
Solicitations - Instructions for Bidders
"
(http://www.tpsgc-pwgsc.gc.ca/app-acq/lc-pl/lc-pl-eng.html#a31)
document on the Departmental Standard Procurement Documents
Website.

7.      Contract Financial Security
The Contractor must provide one of the following Contract
financial securities within 30 calendar days after the date of
Contract award: 

i.	a performance bond form PWGSC-TPSGC 505 in the amount of 10
percent of the Contract Price; or
ii.	a security deposit as defined in clause E0008C in the amount
of 10 percent of the Contract Price.
Any bond must be accepted as security by one of the bonding
companies listed in Treasury Board Contracting Policy, Appendix
L, Acceptable Bonding Companies.
Security deposits in the form of government guaranteed bonds
with coupons attached will be accepted only if all coupons that
are unmatured, at the time the security deposit is provided, are
attached to the bonds. The Contractor must provide written
instructions concerning the action to be taken with respect to
coupons that will mature while the bonds are pledged as
security, when such coupons are in excess of the security
deposit requirement.

If Canada does not receive the required financial security
within the specified period, Canada may terminate the Contract
for default pursuant to the Contract default provision.

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.