Volunteer Services

Trade Agreement: NONE
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Services des Bénévoles de l'Hôpital Ste-Anne
305 Boul. des Anciens Combattants
Ste-Anne de Bellevue Quebec
Canada
H9X1Y9
Nature of Requirements: 
1.  Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities.  If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting offer may then proceed with
the award to the pre-identified supplier.

2.  Definition of requirement

The Department of Veterans Affairs Canada (VAC) has a
requirement to provide volunteer services for veterans at Ste.
Anne's Hospital, Sainte-Anne-de-Bellevue, Québec.  The work will
involve the following:

Organization of social, cultural and other activities and events
for the well-beign of patients;
Provision of services of all  kinds to beneficiaries in relation
to the goals of the corporation.

Site

Veterans Affairs Canada
Ste.Anne's Hospital
305 des Anciens Combattants Blvd
Sainte-Anne de Bellevue, Quebec
H9X 1Y9

3.  Criteria for assessment of the Statement of Capabililies 
Minimum Essential Requirements   

Any interested supplier must demonstrate by way of a statement
of capabilities that it meets the following requirements:

1)   The supplier must be registered as a non profit
organization (NPO) with the (Inspector General of               
Financial Institutions of the Quebec) Government as a provider
of volunteer services.

 2)  Relevant expertise in the provision of volunteer services
to elderly suffering from various cognitive             
problems.

3)  Experience in the management of volunteers services to a
large number of volunteers (200 and more).

4.  Justification for the Pre-Identified Supplier

The ''Services des bénévoles de l'Hôpital Sainte-Anne'' has been
offering services for 20 years and knows very well the hospital
customers and their needs.  The ''Services des bénévoles de
l'Hôpital Sainte-Anne'' is the only known source.  

5.  Govenment Contracts Regulations Exception

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d)''only one
person is capable of performing the work''.

6.  The period of the proposed contract

The proposed contract is for a period of one year, from the date
of issue to 31 March 2013 and an option of two one-year periods.



7.  A cost estimate of the proposed contract

The estimated value of the contract, including option, is $260
700.00 (GST/HST not applicable).

8.  Name and address of the pre-identified supplier: 

Services des bénévoles de l'Hôpital Sainte-Anne
305 Boul. des Anciens Combattants
Ste-Anne de Bellevue, Québec
H9X 1Y9

9.  Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN, may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice.  The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

10.  The closing date for a submission of a statement of
capabilities

The closing date and time for accepting statements of
capabilities is April  3, 2012 at 2:00 p.m. EST.

11.  Inquiries and submission of statements of capabilities  

Inquiries and statements of capabilities are to be directed to:

Lise Hébert
Supply Officer
Public Works and Government Services Canada
Quebec Region
Place Bonaventure, Southeast Portal
800 de la Gauchetière West, Suite 7300
Montréal, Québec 
H5A 1L6
Telephone:  (514)  496-3852
Facsimile:  (514)  496-8322
E-mail:  lise.hebert@tpwgsc-pwgsc.gc.ca 

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.